Title: Video Conferencing by Offenders for Court Appearances and Legal Advice
Category: Offender Management
Implement Date: 18 August 2009
Application: Custodial Operations
Appendices and Forms
|3.||Conduct of Videoconferencing for Legal Advice and Representation|
|5.||Court Appointments and Video Court Operational Configuration|
|6.||Offenders Presentation and Appearance at a VCC|
|8.||Termination of a Video Court Conference Call|
To provide for the management and attendance of offenders at a video court centre (VCC) and video consultations with legal representatives.
The procedure is to be adopted for the management, control and administration of offenders in the VCC for the following-
Refer appendix - Video Court Conferencing Protocols
Legal Calls - means telephone calls to numbers listed on the video court system as authorised legal numbers. Legal calls are to be made to the court where the offender will be appearing. Legal calls must not be recorded or monitored. Legal calls include calls to -
Video Conferencing Technology (VCT) - means the system enabling visual contact between an offender and a court or legal representative.
Video Court Centre (VCC) - means the building that houses the equipment that allows video contact between an offender and a court.
Legal Aid Queensland (LAQ) - means the government funded organisation that represents offenders who cannot fund their own defence.
Utilisation of videoconferencing technology for the provision of legal advice and representation will be in accordance with this procedure and the following -
If the Agency proposes the relocation of LAQ video conferencing equipment in any correctional centre, it will notify LAQ of the proposed change in location and ensure the equipment can be connected to an ISDN line in the new location and that conditions in the new location are appropriate and suitable to the use of the equipment to deliver legal services.
The Agency in consultation with the Department of Justice and Attorney General and the courts will determine which courts and which booths within the VCC will operate as part of the video court system.
The general manager or nominee must undertake the following -
Offenders must be secured in their respective video booth with a name plate clearly displayed in front of them for presentation to the court and to ensure that they are correctly identified. The name plates will be made up by staff from the VCC.
The following also applies -
The general manager or nominee must establish a process to manage the appearance of
a maximum security unit (MSU) offender before a video court. This may involve negotiations with the relevant court to schedule the appearance of a MSU offender at a time when no other offenders will be present.
There is to be no set duration time stipulation for the conducting of the VCC process. The Magistrate or Justice will determine the time required for each offender. When a prisoner has been dealt with, court staff will advise VCC staff that the court matter has been completed whereupon the offener may be removed from the video booth.
There will be no lock down periods for staff working in the VCC. The supervisor responsible for that area is to ensure that the existing staff are covered over their required meal break periods and also for any designated lockdown training sessions.
A video court conference call may be terminated for reasons including, but not limited to -
18/08/2009 Version 01