Title: Prisoner Advisory Committees
Category: Offender Management
Implement Date: 28 August 2006
Application: Custodial Operations
|1.1||Frequency of Meetings|
|2.||Composition a Committee|
|3.||Nomination of Members|
|5.||Period of Tenancy|
To provide prisoner input into the facility's functioning and to promote positive communication between facility management and prisoners.
Prisoner participants are to represent the views of prisoners in general and not those of the individual. Committee meetings are to be conducted in a professional manager ensuring all participants are treated with respect and dignity.
The prisoner advisory committee should-
The prisoner advisory committee will-
The general manager of a facility must provide for the administration and control of a prisoner advisory committee including-
Meetings should occur at regular intervals having regard for the operation of the facility. Monthly intervals are recommended.
Committee members are to be allowed to meet with the prisoners they represent on a formal basis to discuss issues to be raised with management and meet as a group to prepare and discuss agenda items prior to scheduled meetings.
Meetings are to be conducted in an appropriate meeting area having regard to the need for security. The meeting may be chaired by a senior staff member or a prisoner delegated by the committee. The general manager of the facility or nominated manager should attend the committee meetings on a rotational basis.
Minutes must be taken for each meeting and are to be placed on notice boards within the facility for perusal by prisoners and staff. Committee members and relevant officers within the facility are to be advised of the place and time and duration of each meeting prior to the meeting.
There is no remuneration for committee involvement. However, where a participant is required to be absent from their normal employment, the established remuneration for that employment should continue.
Each facility must document and record all proceedings and communicate the guidelines for the operation of the committee within the facility.
A prisoner advisory committee should consist of not less that six (6) prisoner members, all or part of which may be nominated by the facility's prisoner population.
Nomination of prisoner members to the committee must be managed to ensure representation from all key areas of the facility. The general manager of a facility may decline to accept a nominated member onto the committee but in such an event the prisoner concerned must be advised of the reason for refusal. The general manager of a facility may invite any prisoner to join the committee to ensure representation of all cultural or ethnic groupings within the facility.
Vacancies on the committee should where possible be filled within one month.
Nomination to a prisoners' advisory committee should be for a maximum period of 12 months. Completion of a 12 month period of representation should not preclude an individual from again nominating or accepting nomination by the general manager of the facility.
F P Rockett
28/08/2006 Version 01 - 01/07/2001 Version 00