Title: Photographs of Prisoners
Category: Custodial Operations - Standard Operating Procedures
Implement Date: 19 July 2012
Application: Custodial Operations
Corrective Services Act 2006, ss 10, 265, 341
Appendices and Forms
Associated Custodial Operations Standard Operating Procedures
Review Date: May 2016
Ownership: Custodial Operations
|2.||High and Low Security Facilities|
|3.||Storage of Prisoner Photographs|
|4.||Format and Content of Prisoner Photographs|
|4.1||Photograph file format|
|5.||Destruction of Prisoner Photographs|
|6.||Use of Cameras|
|7.||Taking a Prisoner Photograph for Personal Use|
|7.1||Process for taking an approved prisoner photograph for personal use|
|8.||Provision of Prisoner Photographs to a Law Enforcement Agency|
A process is in place that provides for the accurate identification of a prisoner by recording and maintaining a current image of the prisoner. This is in accordance with-
Safety and Security - Our Principles
Refer - Safety and Security - Our Principles (in-confidence)
Chief Inspector Healthy Prisons 2007
Refer - Healthy Prisons Handbook
Standard Guidelines for Corrections in Australia
Refer - Standard Guidelines for Corrections in Australia revised 2004
Corrective Services Act 2006 (CSA), ss 10, 265, 341
The photograph of a prisoner must be taken-
The photograph must be recorded by digital media and stored with the prisoner's physical description on the Integrated Offender Management System (IOMS). Refer procedure - Admission
A case officer should regularly check a prisoner's photograph on IOMS to ensure currency.
When a prisoner is received at a corrective services facility, a new prisoner photograph must be taken.
When a prisoner leaves a corrective services facility for any reason, the processing officer must compare the prisoner's current appearance with the photograph on IOMS. If there is a significant change in the prisoner's appearance, a new photograph must be taken by a corrective services officer and recorded on IOMS. A new removal order should also be generated for the prisoner to ensure a current photograph of the prisoner is recorded on the order.
A current photograph of a prisoner must be stored-
Digital prisoner photographs must not be kept or stored elsewhere without prior approval by-
The digital prisoner photograph stored in IOMS must be used when printing a prisoner photograph or producing a prisoner identification card. Refer standard operating procedure - Personal Identification
Whenever a prisoner photograph is taken, a new identification card must be issued. All current documentation that incorporates an earlier version of the prisoner's photograph must be updated with this new photograph.
Whenever a prisoner photograph is taken, the photograph must be saved-
A prisoner photograph must be deleted from the digital camera and camera-related media such as floppy disks and memory sticks and from any other storage area once stored in IOMS.
The storage and handling of prisoner photographs must comply with procedure - Information Security (in-confidence)
Refer appendix - Prisoner Identification Card Format
A prisoner photograph must be recorded in JPEG format (as a JPG file) at a minimum size and resolution of 640x480 pixels.
Refer appendix - Guidelines for Digital Prisoner Photographs
A prisoner photograph must-
Refer CSA, s 10
Photographs of a prisoner taken during a period in custody must be destroyed if the prisoner is released from custody in the following circumstances-
Note: This does not apply if the period in custody includes time served for a conviction that has not been overturned, or on remand for a charge that is not dismissed or acquitted.
Refer procedure - Use of Information and Communication Technology Facilities and Devices
The loss of, or damage to, a digital camera or digital content must be reported in accordance with procedure - Reporting Information and Communications Technology Security Problems
Taking a prisoner photograph for personal use is prohibited unless-
In determining exceptional circumstances, the general manager must consider-
A nominated recipient of an approved prisoner photograph for personal use must be contacted and provide consent to receiving the photograph.
The following applies to the taking of an approved prisoner photograph for personal use-
When processed, prisoner photographs for personal use will be placed into the prisoners
property and the prisoner will be notified. Refer standard operating procedure Property
of Prisoners for issuing of personal property and hand out of personal property.
A photograph of a prisoner may be provided to a law enforcement agency (eg. Queensland Police Services) by an authorised delegate, refer CSA, s 341 and Instrument of Delegation of Chief Executive Powers.
Deputy Commissioner, Statewide Operations
17/07/2012 - Version 01