Summary of changes to procedures

Appendix - Example Level 2 Redress Scheme Letter - Version 01

• in section 3.1 - Managing deposit of funds: to clarify that amounts equal to, or less than, $500 that have been identified can be deposited;
• in section 3.1: to clarify that amounts equal to, or less than, $500 but are unidentified will be held in suspense;
• to alter section 3.3 - Deposits of payments under the Redress Scheme to deal with level one Redress payments, and that the general manager must approve all deductions from the suspense account;
• to add section 3.4 - Deposits of level two payments under the Redress Scheme;
• to include in section 3.4: the newly developed appendix - Example Level 2 Redress Scheme Letter - Version 01; and
• in section 4 - Withdrawals: to replace 'Director-General' with 'chief executive or delegate'.

Appendix - Approved Standards for Correctional Practices Competency Assessment Topics - Version 03

Appendix - Custodial Accreditation Requirements - Version 02

Appendix - Custodial Officer Transitional Requirements - Version 02

Appendix - Estimated Training Hours Required for Reaccreditation of Correctional Practices Competency and Assessment Topics - Version 01

Appendix - Frequency of Correctional Practices Competency Assessment Reaccreditation - Version 02

Appendix - Probation and Parole Accreditation Requirements - Version 02

Procedure - Charges, Convictions and Other Outcomes of Offences of an Employee - Version 03

Procedure - Contravention - Probation and Parole - Version 07

Appendix - Contravention - Commonwealth Order - Version 02

Procedure - Discrimination/Harassment - Version 02

Procedure - Drug and Alcohol Dependency in the Workplace - Version 01

Procedure - Employee Expenses and Allowances - Version 02

Procedure - Employee Initiated Transfer at Level - Version 03

Administrative Form - Request to Transfer - Version 02

Procedure - Employer Initiated Transfer at Level - Version 03

Procedure - Ill/Injured Employees - Version 07

Procedure - Job Descriptions - Version 02

Procedure - Long Service Leave - Version 03

Procedure - Purchase Leave - Version 02

Administrative Form - Purchased Leave Agreement - Version 02

Procedure - Probation for Newly Appointed Public Sector Employees - Version 04

Procedure - Recognition of Previous Service and Employment - Version 03

Administrative Form - Recognition of Previous Employment Questionnaire - Version 03

Appendix - Guideline for Recognition of Previous Employment for Salary Purposes - Version 02

Procedure - Resignation - Version 04

Procedure - Workplace Bullying - Version 01

Administrative Form - Assessment of Requirement for Telecommuting Arrangement - Version 01

Administrative Form - Other Employment Request - Version 03

Administrative Form - Selection Report - Version 01

Administrative Form - Telecommuting Agreement - Version 01

Administrative Form - Telecommuting Application - Version 01

Administrative Form - Telecommuting Cost/Benefit Assessment - Interim Checklist - Version 01

Administrative Form - Telecommuting Performance Indicators and Evaluation Technique Options - Version 01

Administrative Form - Telecommuting Work and Communication Management Strategy - Version 01

Administrative Form - Telecommuting Workplace Health and Safety Checklist Report - Version 01

Support Services

• Procedure - Accreditation, Registration and Qualifications - Version 04;
• Appendix - Approved Standards for Correctional Practices Competency Assessment Topics - Version 03;
• Appendix - Custodial Accreditation Requirements - Version 02;
• Appendix - Custodial Officer Transitional Requirements - Version 02;
• Appendix - Estimated Training Hours Required for Reaccreditation of Correctional Practices Competency and Assessment Topics - Version 01;
• Appendix - Frequency of Correctional Practices Competency Assessment Reaccreditation - Version 02;
• Appendix - Probation and Parole Accreditation Requirements - Version 02;
• Procedure - Charges, Convictions and Other Outcomes of Offences of an Employee - Version 03;
• Procedure - Contravention - Probation and Parole - Version 07;
• Appendix - Contravention - Commonwealth Order - Version 02;
• Procedure - Discrimination/Harassment - Version 02;
• Procedure - Drug and Alcohol Dependency in the Workplace - Version 01;
• Procedure - Employee Expenses and Allowances - Version 02;
• Procedure - Employee Initiated Transfer at Level - Version 03;
• Administrative Form - Request to Transfer - Version 02;
• Procedure - Employer Initiated Transfer at Level - Version 03;
• Procedure - Ill/Injured Employees - Version 07;
• Procedure - Job Descriptions - Version 02;
• Procedure - Long Service Leave - Version 03;
• Procedure - Purchase Leave - Version 02;
• Administrative Form - Purchased Leave Agreement - Version 02
• Procedure - Probation for Newly Appointed Public Sector Employees ;- Version 04;
• Procedure - Recognition of Previous Service and Employment - Version 03;
• Administrative Form - Recognition of Previous Employment Questionnaire - Version 03;
• Appendix - Guideline for Recognition of Previous Employment for Salary Purposes - Version 02;
• Procedure - Resignation - Version 04;
• Procedure - Workplace Bullying - Version 01;
• Administrative Form - Assessment of Requirement for Telecommuting Arrangement - Version 01;
• Administrative Form - Other Employment Request - Version 03;
• Administrative Form - Selection Report - Version 01;
• Administrative Form - Telecommuting Agreement - Version 01;
• Administrative Form - Telecommuting Application - Version 01;
• Administrative Form - Telecommuting Cost/Benefit Assessment - Interim Checklist - Version 01;
• Administrative Form - Telecommuting Performance Indicators and Evaluation Technique Options - Version 01;
• Administrative Form - Telecommuting Work and Communication Management Strategy - Version 01;
• Administrative Form - Telecommuting Workplace Health and Safety Checklist Report - Version 01.

Administrative Form - Request Traffic History - Version 05

Administrative Form - Statistical Information - Community Supervision - Version 03

Administrative Form - Request Traffic History has been amended to add new Police and Court Information Officer details.

Administrative Form - Statistical Information - Community Supervision has been amended-

• to change the layout to be clearer and easier to use; and
• to combine two separate sections of Restraint/Domestic Violence Order together.

Appendix - Breach Penalty Guidelines - Version 02

Appendix - Prisoner Information Booklet - Version 08

• in section 4 - Decision to take formal action: to add a legislation reference in regards to referral to Commissioner of Police;
• in section 10 - Breach hearing: to add "Officers conducting disciplinary hearings must assess the language and comprehension skill of the prisoner, and ensure that the prisoner understands the proceedings";
• in section 10 to add "[If in the event that a prisoner states the referring officer did not comply with an Agency procedure or process, this must be recorded on the Form 23 eg. non compliance with substance testing procedure]";
• in section 10 to add "Deciding officers and reviewing officers must record adequate reasons for their decision on the Form 23 and provide those reasons to the prisoner";
• in section 11 - Consequences of a breach of discipline: to add "The payment of restitution is not to be considered by a deciding or reviewing officer in the breach process.  This is a separate process delegated to the general manager or assistant general manager"; and
• in section 12 - Review of decision: to add "The deciding officer must not make any comment that would influence the prisoner's decision on whether to seek a review of a decision".

Appendix - Breach Penalty Guidelines has been amended-

• by adding that tariffs are applicable to both major and minor breaches and that minor breaches must only receive a loss of privileges of less than 24 hours;
• to increase the range of all tariffs so that the range starts at one day; and
• to remove the note which stated which breaches could result in the recovery of monies.

Appendix - Prisoner Information Booklet has been amended in section 2.3 - Prisoner conduct, Breaches of discipline: to add if the breach is proven and the circumstances around the breach determines that the prisoner's behaviour is a threat to the safety and good order of the residential compound, the prisoner may be transferred to secure accommodation.

Procedure - Justice Mediation - Version 03

• in section 4 - Reportable offender in custody and section 5 - Reportable offender subject to community supervision: to replace both ANCOR@correctivesevices.qld.gov.au and HROMU@correctiveservices.qld.gov.au with ANCOR@dcs.qld.gov.au; and
• in section 4: to remove and replace in subsection (d) "the signed Acknowledgement is photocopies and the copy is placed on the reportable offender's property file" with "the signed Acknowledgement is photocopied and the copy placed on the reportable offender's file".

Procedure - Justice Mediation has had a technical amendment (no version number change)-

• to change the application of the procedure from "Department" to "Agency"; and
• to replace in sections 3.1, 3.2, 4.2 and 7 the title of Executive Director, Offender Programs and Services with Director, Office of the Commissioner.

Appendix - Appendix Template - Version 07

Appendix - Appendix Template has been amended to remove the unclassified availability option.

Procedure - Meaningful Activity for Offenders - Version 01

Appendix - Example Meaningful Activities Register - Version 01

Procedure - Personal Visitors to Offenders - Version 14

Administrative Form - Notification of Visit by Child to Notorious or High Profile Child Sex Offender - Version 03

Administrative Form - Register of Visit by Child to Child Sex Offender - Version 01

Safety and Security

• to remove the application to 'community' and replace with 'Probation and Parole';
• to amend the purpose to include offenders at a probation and parole office;
• to add a new section 1.2 - Offender Register (Probation and Parole): which outlines the requirements for a register at a probation and parole office;
• to add in section 3 - Archiving completed gate books, log books and registers: to include district managers of probation and parole offices;
• to replace in section 3 that books must be sealed in an envelope and replaced with labelled; and
• to add in section 3 that completed books must be stored safely and securely in an appropriate environment.

Procedure - Meaningful Activity for Offenders has been developed by Custodial Operations to meet the requirements of the Chief Inspector's report, "Meaningful Prisoner Activity Review: Secure and Low Custody".

Appendix - Example Meaningful Activities Register has been developed in conjunction with procedure - Meaningful Activity for Offenders - Version 01.

Procedure - Personal Visitors to Offenders has been amended-

• in section 4.2 - Application for a child to visit a child sec offender: to add a definition of notorious or high profile child sex offender;
• in section 4.2 to state the general manager must keep a record of any approved visits by children to child sex offenders; and
• in section 4.2 to state the general manager must advise the Deputy Commissioner, Custodial Operations of any approval of a child to visit a notorious or high profile child sex offender.

Administrative Form - Notification of Visit by Child to Notorious or High Profile Child Sex Offender has been amended to change the name from 'Notification of Visit by Child to Child Sex Offender' to 'Notification of Visit by Child to Notorious or High Profile Child Sex Offender'.

Administrative Form - Register of Visit by Child to Child Sex Offender has been developed in conjunction with procedure - Personal Visitors to Offenders - Version 14.

Appendix - Parole Board Assessment Report Guidelines - Version 09

• in section 2.11 - Parole and Resettlement Leave of Absence Assessments: to replace the time period of 120 days with 180; and
• to replace all references to 'Form 29 - Application by Prisoner for Parole Order/Approval for Resettlement Leave Program' to 'Form 29 - Application by Prisoner for Parole Order'.

Appendix - Parole Board Assessment Report Guidelines has been amended-

• to replace all references to Form 29 - Application by Prisoner for Parole Order/Approval for Resettlement Leave Program' to 'Form 29 - Application by Prisoner for Parole Order';
• in section 6.2 to remove the 120 day period and replace with 180 day period; and
• to replace reference to 'SODOU' with 'HRMOU'.

Administrative Form - Workplace Attendance Strategy - Custodial Operations - Interview Proforma - Version 01

Administrative Form - Workplace Attendance Strategy - Custodial Operations - Letter to Attend - Version 01

Administrative Form - Workplace Attendance Strategy - Custodial Operations - Referral - Version 01

Appendix - Workplace Attendance Strategy - Custodial Operations - Information for Support Person - Version 01

Appendix - Workplace Attendance Strategy - Custodial Operations - Post Interview Letter Template - Version 01

Revocation-

Procedure - Redress Scheme for Former Residents of Queensland Children's Institutions - Version 01

Support Services

• Administrative Form - Workplace Attendance Strategy - Custodial Operations - Interview Proforma - Version 01;
• Administrative Form - Workplace Attendance Strategy - Custodial Operations - Letter to Attend - Version 01;
• Administrative Form - Workplace Attendance Strategy - Custodial Operations - Referral - Version 01;
• Appendix - Workplace Attendance Strategy - Custodial Operations - Information for Support Person - Version 01; and
• Appendix - Workplace Attendance Strategy - Custodial Operations - Post Interview Letter Template - Version 01.

Procedure - Redress Scheme for Former Residents of Queensland Children's Institutions has been revoked as this procedure is now redundant and relevant information is now contained in the Prisoner Monies procedure.

Administrative form - Agreement Between agencies for Displaying Offender Art/Craft Work - Version 02

Administrative Form - Agreement Between the Offender Artist and Queensland Corrective Services - Version 05

Administrative Form - Art/Craft Work Hand Out Application and Receipt - Version 01

Administrative Form - Art/Craft Work Licence Agreement - Version 03

Administrative Form - Request for Approval (Local Exhibition/Project/Initiative) - Version 04

Administrative Form - Request to Gift Art/Craft Work - Version 01

Administrative Form - Offender Release Advice to Art/Craft Work Recipient - Version 01

Appendix - Guidelines for the Organisation of an Exhibition - Version 04

Appendix - Nominated Charitable Organisations - Version 01

Procedure - Leave of Absence - Version 11

Appendix - Surveillance - Resettlement Leave - Version 04

Procedure - Parole Board Administration - Version 07

Procedure - Parole Orders and Resettlement Leave Program - Version 10

Administration Form - Home Assessment Report - Version 07

Administrative Form - Leave of Absence Sponsor Assessment - Version 07

Administrative Form - Report on Surveillance Checks on Offenders - Version 03

Administrative Form - Resettlement Leave Application - Version 04

Administrative Form - Resettlement Leave Sponsor Agreement - Version 04

Administrative Form - Suitability Assessment - Work Camp - Version 08

Appendix - Parole Board Report (Assessment) Timeframes - Version 02

Appendix - Resettlement Leave Information - Version 04

Appendix - Resettlement Leave Transport Request - Version 04

Procedure - Personal Visitors to Offenders - Version 13

Administrative Form - Refuse Access Approval - Version 04

Administrative Form - Suspend/Revoke Access Approval - Version 01

Appendix - Guidelines for Assessing Criminal Histories of Visitors - Version 02

Appendix - Suggested Suspension Periods - Version 01

Procedure - Victims Register - Placement and Removal of Applicants - Version 05

Procedure - Visitors to a Facility (Excluding Personal Visitors) - Version 11

Approved Form - Form 29 - Application by Prisoner for Parole Order - Version 02

Approved Form - Form 45 - Mutual Assistance Approval - Version 01

Appendix - Prisoner Information Booklet - Version 07

Revoke-

Administrative Form - Application to Donate Artwork/Craft - Version 02

Administrative Form - Request for Return/On-forwarding of Artwork/Craft - Version 02

Offender Management

Safety and Security

Support Services

• by rearranging the order the sections are listed and to categorise each section under different parts: Part A - Offender Art/Craft Work, Part B - Display of Art/Craft Work, Part C - Contributing Art/Craft Work for Sale to Benefit Nominated Charities, and Part D - Offenders Dealing with Art/Craft Work;
• to update all titles, directorates and legislation references to reflect changes;
• to replace 'donate' in relation to offender art/craft work with 'contribute for sale to benefit charities';
• to replace all references to 'Artwork/Craft' with 'Art/Craft Work';
• to add section 3 - Dealing with offender art/craft work;
• to add section 4 - Offender's estate managed by the Public Trustee;
• to ass into section 11 a subsection on 'Limitation of liability - Art and Craft Program for Offenders';
• to add section 12 - Contributions of art/craft for sale to benefit nominated charities.  This section outlines that an offender artist may contribute art/craft work for sale to benefit nominated charities.  The appendix - Nominated Charitable Organisations - Version 01 has been developed to outlines which charities have been approved by the Commissioner;
• to add in section 15 - Disbursement of funds from sale of contributed art/craft work: that the disbursement of funds from the sale of offender art/craft work will be done on an annual basis after administrative costs, bank fees/charges and freight and transport have been deducted.  This section also adds that nominated charities are to be reviewed and approved by the Commissioner for Corrections, in consultation with Ethical Standards, on an annual basis;
• to add section 16 - Offender parting with possession of art/craft work;
• to add section 17 - Handout of art/craft work for safekeeping: and to add administrative form - Art/Craft Work Hand Out Application and Receipt - Version 01 and administrative form - Offender Release Advice to Art/Craft Work Recipient - Version 01; and
• to add section 18 - Gift of artwork: and to add administrative form - Request to Gift Art/Craft Work - Version 01.

Administrative Form - Agreement Between Agencies for Displaying Offender Art/Craft Work - Version 02 has been amended-

• to change name of form from 'Agreement Between Agencies for Displaying Offender Artwork/Craft' to 'Agreement Between Agencies for Displaying Offender Art/Craft Work';
• to include title and QCS register number; and
• to include contact details of the displayer.

Administrative Form - Agreement Between the Offender Artist and Queensland Corrective Services has been amended-

• to have a name change from 'Agreement between the Artist and Queensland Corrective Services for Exhibition of Offender Artwork/Craft' to 'Agreement Between the Offender Artist and Queensland Corrective Services';
• by merging administrative form - Application to Donate Artwork/Craft and administrative form - Request for Return/On-forwarding of Artwork/Craft into this administrative form; and
• the above mentioned forms are revoked as a result.

Administrative Form - Art/Craft Work Licence Agreement has been amended-

• to change name of the administrative form from 'Artwork/Craft Licence Agreement' to 'Art/Craft Work Licence Agreement'; and
• to require specific details of art/craft to be recorded.

Administrative Form - Request for Approval (Local Exhibition/Project/Initiative) has been amended-

• to update all title, directorate and legislation to reflect changes;
• to add more space to include specific details about the proposed exhibition/project/initiative and the contact person responsible for the event; and
• to provide examples of relevant details.

Appendix - Guidelines for the Organisation of an Exhibition has been amended with minor changes to the wording and heading categories.

Procedure - Leave of Absence has been amended-

• to update position titles;
• to reorder sections as a result of removal of section 5 - Reintegration leave (all), section 6 - Resettlement leave and section 7 - Reintegration/resettlement leave;
• to add section 4 - Mutual assistance approval;
• to move section 6.1 - Frequency and duration of resettlement leave of absence to section 12.1;
• to move section 7.1 - Requirements while on a leave to section 12.3;
• to move section 7.2 - surveillance and supervision to section 12.4;
• to move section 7.3 - Contravention of leave of absence conditions to section 12.5;
• to move section 7.4 - Cancelling and amending leave to section 12.6;
• to move section 7.5 - Register of resettlement leave to section 12.7;
• to move section 8 - Social pass to section 12.8;
• to move section 8.1 - Request for social pass to section 12.9;
• to add section 12 - Transitional arrangements for resettlement leave of absence;
• to add section 12.2 - Resettlement leave; and
• to move table in section 14.1 - Developing a leave program to section 12.1.

Appendix - Surveillance - Resettlement Leave has been amended-

• remove all references to reintegration leave from the title and body of appendix; and
• remove section 1.1 - Physical Surveillance.

Procedure - Parole Boards Administration has been amended-

• to change position title of General Manager, Operational Support Services Unit to General Manager, Escort and Security;
• to rename section 7 - 'Approved forms for informing of parole release and resettlement leave programs' to 'Approved forms for informing of parole release';
• to remove in section 7 - Approved forms for informing of parole release resettlement leave forms;
• to rename section 7.2 - 'Cancellation/suspension of parole order/resettlement leave program' to 'Cancellation/suspension of parole order';
• to rename section 7.3 - 'Amendment of parole order or resettlement leave program' to 'Amendment of parole order'; and
• to remove in section 7.3 - Amendment of parole order Form 30.

Procedure - Parole Orders and Resettlement Leave Program has been amended-

• to remove from Purpose, 1 - General references to resettlement leave program;
• to remove from section 3 - Jurisdiction of parole boards: the boards e-mail addresses;
• to add section 4.3 - Offender granted exceptional circumstances parole prior to parole release date;
• to rename section 5 - Applications for resettlement leave program and parole order to Applications for parole order;
• to rename section 5.1 - 'Application for resettlement leave program and parole release by a parole board other than court ordered parole' to 'Application for parole release b a parole board other than court ordered parole';
• to remove in section 5.1 that offenders are encouraged to submit administrative form - Notice of Intention for Application by Offender for Parole Order;
• to add in section 5.1 to lodge Form 29 to sentence management unit no earlier than 180 days prior to eligibility date;
• to remove section 5.2 - If the offender submits a Notice of Intention;
• to remove section 5.2 - If the offender does not submit a Notice of Intention;
• to remove section 5.4 - Local processes;
• to rename section 6.3 - 'Application for resettlement leave program and parole' to 'Application for parole';
• to add in 7.3 - Offender charged with or convicted of a further offence in relation to monitoring of court outcomes "(eg. when a sentencing court decided to release an offender to bail in association for offences committed while on court ordered parole)";
• to rename section 9.2 - 'When a parole order is suspended by chief executive or delegation' to 'When suspended by chief executive or delegate'; and
• to add section 14 - Transitional arrangements for resettlement leave of absence.

Appendix - Parole Board Report (Assessment) Timeframes - has been amended to change timeframes.

The following policy instruments have had all references to reintegration leave removed from the title of the instrument and/or in the body of each instrument-

• Administrative Form - Home Assessment Report - Version 07;
• Administrative Form - Leave of Absence Sponsor Assessment - Version 07;
• Administrative Form - Report on Surveillance Checks on Offenders - Version 03;
• Administrative Form - Resettlement Leave Application - Version 04;
• Administrative Form - Resettlement Leave Sponsor Agreement - Version 04;
• Administrative Form - Suitability Assessment - Work Camp - Version 08;
• Appendix - Resettlement Leave - Version 04;
• Appendix - Resettlement Leave Information - Version 04; and
• Appendix - Resettlement Leave Transport Request - Version 04.

Procedure - Personal Visitors to Offenders has been amended-

• by rearranging the order the sections are listed and to categorise each section under different parts: Part A - Application for Access Approval, Part B - Decision on Application for Access Approval, Part C - Visiting a corrective services facility;
• to add section 5 - Factors to be considered by the general manager;
• to add section 6 - Interim access by a personal visitor pending a decision on application;
• to add section 7 - Discission to grant access approval;
• to move section 4.3 - Refusal to grant access to section 8 and outlines that the period a visitor can not make a further application can not be more than one year and the factors the general manager must consider when making the decision;
• to move section 7 - Security clearance to section 9 and rename to Criminal history checks;
• to move from section 9 - Criminal history checks: the information about Guidelines for Assessing of Criminal Histories Regarding Visitors and move to section 5 - Factors to be considered by the general manager;
• to add section 10 - Booking a personal visit;
• to add section 12.1 - Imposing and amending conditions;
• to move sections about conditions of entry from 10.1 - Warning signs to section 12.1;
• to move in section 12.2 - Warning signs information about visitors that breach a condition of access to section 14 - Direction to visitors;
• to remove in section 12.3 - Visitor identification: that once a child has been granted access to a facility that accompanying adult must also provide proof of the child's identity;
• to add in section 12.3 - Visitor identification: that a child visitor can be granted access approval by any one of the identification documents in the Corrective Services Regulation 2006, section 24(1)(a);
• to add in section 12.3 - Visitor identification: that if a child visitor can not provide identification they can provide identification by answering questions about him or herself;
• to move sections 8, 8.1 and 8.2 to sections 13 - Controlling access, 13.1 - Record of personal visitor details and 13.2 - Corrective services officer's duties;
• to move section 11 - Suspension of access approval to section 15 and this section has been expanded;
• to add section 16 - Revoking access to a corrective services facility;
• to add in section 19.2 - Offenders - all facilities: that offenders may wear other footwear to personal visits if approved by the general manager; and
• to change in section 20.1 - Visiting times that personal visit length will now be determined by the general manager, not set to one hour.

Administrative Form - Refuse Access Approval has been amended-

• to change name of administrative form from 'Refuse/Terminate a Visit' to 'Refuse Access Approval';
• to change the focus of the administrative form from refusing permission to visit a prisoner to refusal to allow access to the facility; and
• to provide more detailed explanation on how to request the chief executive to reconsider the decision to refuse.

Appendix - Guidelines for Assessing Criminal Histories of Visitors has been amended-

• to change name of administrative form from 'Guidelines for Assessment of Criminal Histories regarding Visitors' to 'Guidelines for Assessing Criminal Histories of Visitors';
• to include that the general manager must consider whether the visitor poses a threat to the security or good order of the corrective services facility;
• to include that a visitor's convictions and charges are relevant to determine whether they pose a threat; and
• to include the nature of a visitors offences to the guidelines for the general manager to consider when assessing criminal histories.

Appendix - Suggested Suspension Periods has been developed with the changes in procedure - Personal Visitors to Offenders - Version 13.

Procedure - Victims Register - Placement and Removal of Applicants has been amended-

• to add in section 5.1 - Removal of a person's details from the Victims Register under CSA s 342(1)(a)-(b): that a person's details must be removed from the Victims Register when an offender is discharged on their full time release date, discharged from a parole order, discharged from a prison-probation order or is discharged from a supervision order under the Dangerous Prisoners (Sexual Offenders) Act 2003; and
• to add new section 5.2 - Removal of a person's details from the Victims Register under CSA s 342(1)(c): which was previously apart of section 5.1.

Procedure - Visitors to a Facility (Excluding Personal Visitors) has been amended-

• by rearranging the order the sections are listed and to categorise each section under different parts: Part A - Rules applicable to all professional and other visitors, Part B - Visitors other than prescribed persons and Part C - Prescribed Persons;
• in section 2 - Application to visit to outlines to change accredited person to prescribed and that this type of visitor need not apply for access approval.  This section also outlines who is a prescribed person;
• in section 3 - Approval to visit: to add that the general manager is required to approve prescribed visitor access, however the general manager need not consider whether the prescribed visitor poses a threat to the security or good order of the facility;
• to move in section 4 - Identification: that persons over 18 years of age may be required to register for electronic recognition and scanning for biometrics to section 7 - Biometrics;
• to add section 7 - Biometrics;
• to add section 8 - Directions;
• to expand section 11 - Suspension: to allow that access approval may be suspended for a period of up to one year;
• to add section 12 - Revoking access to a corrective services facility;
• in section 13 - Visitor must not pose a risk to the security and good order to the corrective services facility: to remove reference to security clearance process and replace with criminal history check and to add that if a visitor continues to visit consideration should be made to complete the criminal history check;
• to add section 13.1 - Legal practitioners;
• to add section 13.2 - Urgent access approval for commercial visitors;
• to add section 15.1 - Government visitor;
• to add section 16 - Process for a prescribed person to gain access to a corrective services facility;
• to add section 17 - Accredited;
• to add section 18 - Casual site visitor;
• to add section 19 - Law enforcement visitor; and
• to add sections 20 - Child safety officers, 20.1 - Case planning visits, 20.2 - Child safety officers accompanying visiting children.

Approved Form - Form 29 - Application by Prisoner for Parole Order has been amended-

• with a name change from 'Application by Prisoner for [Parole Order / Approval for Resettlement Leave Program]' to 'Application by Prisoner for Parole Order'; and
• removal of 'approval of Resettlement Leave Program' from the body of the form.

Approved Form - Form 45 - Mutual Assistance Approval has been developed in conjunction with procedure - Leave of Absence - Version 11, section 4.

Appendix - Prisoner Information Booklet has been amended-

• in section 2.2 - Smoking policy: to change designated smoking areas to nominated smoking place/s in line with the Anti-Smoking Policy and Procedure;
• in section 2.3 - Breaches of discipline: to outlines that the privileges are included in the Corrective Services Regulation 2006, that copies are found in the centre library and to include that prisoners will not be automatically transferred from a residential accommodation area to secure once breach action is initiated;
• in section 4.1 - Personal visits: to include that changes to the criminal history checks and biometric requirements;
• in section 4.2 - Telephone access: to remove mobile phones from the prohibited numbers;
• in section 4.5 - Personal mail and parcels: that if you do not have the money a prisoner may request two letters per week to be posted for them and that if a prisoner is subject to a domestic or family violence protection order they can can not have contact with them;
• in section 4.7 - Money: to change the amount of money sent to a prisoner to be no more than $500;
• in section 6.1 - Your Rights: to remove Freedom of Information and replace with Right to Information and detail the new system of information rights;
• in section 7.4 - Leave of Absence: to remove resettlement leave of absence in line with the Corrective Services and Other Legislation Amendment Act 2009;
• in section 8 - Release from custody to remove section 8.2 - Resettlement Leave of Absence and renumber section; and
• agency and departmental title changes as a result of the machinery of government changes.

Appendix - Breach Penalty Guidelines - Version 01

Approved Form - Form 23 - Breach of Discipline - Version 02

Procedure - Temporary Travel Interstate/Overseas - All Orders - Version 06

Administrative Form - Parolee Interstate Travel Permits - Approval Decision Form - Version 01

Administrative Form - Parolee Interstate Travel Permits - Breach Notification Form - Version 01

Administrative Form - Parolee Interstate Travel Permits - Departmental Application Form - Version 01

Administrative Form - Parolee Interstate Travel Permits - Notification of Unsupervised Travel Permit - Version 01

Administrative Form - Parolee Interstate Travel Permits - Offender Application and Consent Form - Version 01

Administrative Form - Parolee Interstate Travel Permits - Request for extension of a Supervised Travel Permit - Version 01

Administrative Form - Parolee Interstate Travel Permits - Supervised Travel Permit Completion Summary - Version 01

Appendix - Parolee Interstate Travel Permits - Contact Details - Version 01

Appendix - Parolee Interstate Travel Permits - National Frameworks and National Operating Procedures - Version 01

Appendix - Parolee Interstate Travel Permits - Offender Information Sheet - Version 01

Procedure - Transfer Interstate/Overseas - Community Based Orders - Version 02

Procedure - Transfer - Interstate Transfer of Parole - Version 02

Administrative Form - Interstate Transfer of Parole Orders - Approval Decision Form - Version 01

Administrative Form - Interstate Transfer of Parole Orders - Departmental Application Form - Version 01

Administrative Form - Interstate Transfer of Parole Orders - Notice of Registration - Version 01

Administrative Form - Interstate Transfer of Parole Orders - Offender Application and Consent Form - Version 01

Administrative Form - Interstate Transfer of Parole Orders - Reporting Instruction - Version 01

Administrative Form - Interstate Transfer of Parole Orders - Withdrawal of Application - Version 01

Appendix - Interstate Transfer of Parole Orders - Contact Details List - Version 01

Appendix - Interstate Transfer of Parole Orders - Offender Information Sheet - Version 01

Approved Form - Form 34 - Permit to Leave and Remain Out of Queensland - Version 02

Administrative Form - National Medal Nomination - Version 02

Revoked-

Administrative Form - Circumstances Leading to Initiation of a Breach - Version 04

Administrative Form - Example Determination Question Sheet - Version 03

Appendix - Application for parole transfer to Queensland - Version 01

Appendix - Information for correctional officers wishing to transfer supervision of parolees to Queensland - Version 01

Appendix - Information for interstate parolees wishing to transfer supervision to Queensland - Version 01

Offender Management

• to remove all references to administrative form - Circumstances Leading to Initiation of a Breach;
• in section 9 - Documents to be given to a prisoner-
  • to include that prisoners are to be given sufficient time to read and understand all documents and if required to prepare a response in their defence on any mitigating circumstances;
  • to outlines that a prisoner must be advised in writing how they can obtain a copy of the legislation prior to the breach hearing;
  • to state the breach process formally commences when the prisoner is handed all documents pertaining to the breach hearing;
• in section 10 - Breach hearing: to include that the deciding officer hearing the breach must give the prisoner the opportunity to make separate submissions in their defence on any mitigating circumstances and that the language used ensure that the prisoner understands their rights to make submissions;
• in section 11 - Consequences of a breach of discipline: to add that prisoners are not to be automatically transferred from a residential accommodation to secure accommodation area once a breach is initiated.  That if a breach is considered minor that the prisoner may continue to reside in the residential accommodation area;
• in section 12 - Review of decision: to add if a breach is not to continue and the breach is already entered into IOMS, the breach must be cancelled from the prisoner's IOMS file by another person of higher authority.  If the breach is closed only a senior manager is authorised to request a Data Correction from the IOMS help desk for the removal of the breach;
• in section 13 - Videotape of consideration of breach and review of decision: to add when a breach is being videotaped that there must be no interruption of the video recording.  If interruption occurs an explanation is to be given on camera as to the reason for the interruption;
• to add the newly developed appendix - Breach Penalty Guidelines - Version 01.

Approved Form - Form 23 - Breach of Discipline has been amended-

• to incorporate administrative form - Circumstances Leading to Initiation of a Breach - Version 04;
• to incorporate administrative form - Example Determination Question Sheet - Version 03; and
• as a result these administrative forms are redundant and are revoked.

Procedure - Temporary Travel Interstate/Overseas - All Orders has been amended-

• by renaming the procedure from 'Temporary Travel Interstate/Overseas' to 'Temporary Travel Interstate/Overseas - All Orders';
• to include a re-developed of the entire procedure based on the agreed National Operating Procedures;
• to update section 1 - Process;
• to include reference to the Child Protection Offender Register in all instances that a reportable offender is approved to travel outside Queensland;
• to combine Intensive corrective order, Prison Probation and Probation Order into the same section, now section 2.3  - Intensive corrective order/Prison Probation, Probation Order;
• to remove from the former section 11 - Supervision order: the requirement to contact the interstate authority for interstate travel;
• to remove from the former section 2 - Temporary travel overseas - general information: the requirement to submit a memorandum when submitting an overseas travel request for an offender subject to a probation or community service order;
• in section 2.3 - Intensive corrective order: to remove the requirement that Intensive Corrections Order interstate travel is only permitted in exceptional circumstances and replace with Intensive Corrections Order travel to be considered on a case by case basis;
• in section 2.5 - Processing the application: to amend the requirements to contact the Regional Intelligence Analyst for an ICO interstate travel permit to state 'at the District Manager's discretion'; and
• to include amended information regarding the overseas travel for Federal offenders.

The following administrative forms and appendices have been developed alongside of procedure - Temporary Travel Interstate/Overseas - All Orders - Version 06-

• Administrative Form - Parolee Interstate Travel Permits - Approval Decision Form - Version 01;
• Administrative Form - Parolee Interstate Travel Permits - Breach Notification Form - Version 01;
• Administrative Form - Parolee Interstate Travel Permits - Departmental Application Form - Version 01;
• Administrative Form - Parolee Interstate Travel Permits - Notification of Unsupervised Travel Permit - Version 01;
• Administrative Form - Parolee Interstate Travel Permits - Offender Application and Consent Form - Version 01;
• Administrative Form - Parolee Interstate Travel Permits - Request for extension of a Supervised Travel Permit - Version 01;
• Administrative Form - Parolee Interstate Travel Permits - Supervised Travel Permit Completion Summary - Version 01;
• Appendix - Parolee Interstate Travel Permits - Contact Details - Version 01;
• Appendix - Parolee Interstate Travel Permits - National Frameworks and National Operating Procedures - Version 01; and
• Appendix - Parolee Interstate Travel Permits - Offender Information Sheet - Version 01.

Procedure - Transfer Interstate/Overseas - Community Based Orders has been amended-

• by renaming the procedure from 'Transfer Interstate/Overseas - Community supervision' to 'Transfer Interstate/Overseas - Community Based Orders';
• by removing all references to the interstate transfer of parole orders;
• to include reference to the Child Protection Offender Register when a reportable offender transfers interstate;
• to remove section 3.1 - Deportation overseas of parolees;
• to amend reference to 'probationer' and replace with 'offender subject to a probation order';
• to add new section 7 - Transfer to Queensland from another state/territory: which outlines the processes for the transfer of community based orders to Queensland;
• to add new section 3 - Transfer overseas - Offenders subject to a probation order;
• in section 4.1 - Issuing the travel permit to remove that the supervising officer must witness the offender's signature and replace with obtain a signed copy of the permit;
• in section 4.2 - Liaison with interstate office prior to offender's departure from Queensland: to remove 'summary report' and replace with 'written report' and 'ORNI-R details' and replace with 'assessment details'.

Procedure - Transfer - Interstate Transfer of Parole has been amended-

• by renaming the procedure from 'Transfer - Offender under interstate community supervision moving to Queensland' to 'Transfer - Interstate transfer of parole';
• to reflect the structure and content of the agreed National Operating Procedures;
• in purpose to remove remove reference to 'community' and replace with 'parole'; and
• to include reference to the Child Protection Offender Register when a reportable offender transfers interstate.

The following administrative forms and appendices have been developed alongside of procedure Transfer - Interstate Transfer of Parole-

• Administrative Form - Interstate Transfer of Parole Orders - Approval Decision Form - Version 01;
• Administrative Form - Interstate Transfer of Parole Orders - Departmental Application Form - Version 01;
• Administrative Form - Interstate Transfer of Parole Orders - Notice of Registration - Version 01;
• Administrative Form - Interstate Transfer of Parole Orders - Offender Application and Consent Form - Version 01;
• Administrative Form - Interstate Transfer of Parole Orders - Reporting Instruction - Version 01;
• Administrative Form - Interstate Transfer of Parole Orders - Withdrawal of Application - Version 01;
• Appendix - Interstate Transfer of Parole Orders - Contact Details List - Version 01;
• Appendix - Interstate Transfer of Parole Orders - National Frameworks and National Operating Procedures - Version 01; and
• Appendix - Interstate Transfer of Parole Orders - Offender Information Sheet - Version 01.

Approved Form - Form 34 - Permit to Leave and Remain Out of Queensland has been amended to include details of supervising officer.

The following administrative forms and appendices are now redundant and are revoked-

• Appendix - Application for parole transfer to Queensland - Version 01;
• Appendix - Information for correctional officers wishing to transfer supervision of parolees to Queensland - Version 01; and
• Appendix - Information for interstate parolees wishing to transfer supervision to Queensland - Version 01.

Administrative Form - National Medal Nomination has been amended-

• with formatting changes;
• to replace all references to HR Branch with either Queensland Corrective Services Academy or QCSA; and
• update fax number with QCSA details.

• to add link to lead agency procedure; and
• to add Brisbane Correctional Centre to the Southern Queensland Region.

Administrative Form - Verbal Pre-Sentence Report - Version 01

Appendix - Court Protocol - Version 04

Procedure - Anti-Smoking - Version 03

Procedure - Telephone and video-conference calls for offenders - Version 06

Procedure - Transfer of Offenders - Version 10

Appendix - Offender Transfer (Example) Checklist - Version 01

Revoke-

Procedure - Transfer - Health Considerations

Support Services

• to change the name of the procedure from 'Court Advisory Reports' to 'Advisory Reports';
• to include Parole Boards as a body advisory reports are written for;
• to add in section 1 - Reports for sentencing authorities "All completed and verified advisory reports must be attached to IOMS";
• to add in section 2 - Reports for courts details about what not to base a recommendation for sentencing on;
• to add in section 2.1 - Full written pre-sentence reports that an advisory report must be placed on IOMS and allocated to an officer within two working days and that this is to be checked for accuracy and completeness by the relevant supervisor/manager;
• to add section 2.2 - Verbal pre-sentence reports;
• to add the newly developed administrative form - Verbal Pre-Sentence Report - Version 01;
• to add section 3 - Reports for boards;
• to add section 3.1 - Home assessments - parole; and
• to add section 3.2 - Sponsor assessments - LOA.

Appendix - Court Protocol has been amended to change references from oral to verbal and to add link to the administrative form - Verbal Pre-Sentence Report.

Procedure - Anti-Smoking has been amended-

• to change the name of the procedure from 'Smoking' to 'Anti-Smoking';
• to change references of 'designated area' to 'nominated smoking place' to be consistent with Queensland Health terminology;
• to change the purpose of the procedure to "reduce the exposure of staff, offenders, children who reside in corrective services facilities and visitors to environmental tobacco smoke";
• in section 3.1 - In a secure facility to add that smoking is not permitted in a cell, a play area or residential area in mothers and babies unit/s and any place that is not a place nominated a smoking place in the centre's local procedure;
• in section 3.2 - Other than a secure facility to add that smoking is not permitted in any place that is not a place nominated a smoking place in the centre's local procedure; and
• to add section 3.3 - Children in corrective services facilities.

Procedure - Telephone and video-conference calls for offenders-

• to remove the levels of approved operators and change the levels of authorised operators;
• to change Operator Initiated Call to be a level 1 approved operator;
• to change all references of Telstra Corporation Limited to ComSecTR Pty Ltd;
• to change in re-recorded conversation to now specify that the re-recorded conversation can be in another form of electronic media;
• in section 3.2 - Prohibited telephones that an offender can list approved government service agencies;
• in section 3.2 to remove a mobile telephone from the list of prohibited numbers;
• in section 3.2 to add that unless it is approved an offender can not list another corrective services facility or probation and parole office;
• in section 3.4 - Community accounts to specify that each facility may approve additional community numbers as required by their unique offender population;
• in section 3.5 - Diverting telephone calls to specify that if call diversion to a non-approved person/s is evident then the relevant number must be removed from the auto-dial list;
• in section 3.10 - Officer initiated call that all officers must provide reason for officer initiated call and call details; and
• in section 5.1 - Personal video-conference calls - General to add link to procedure - Video Conferencing by Offenders for Court Appearances and Legal Advice.

Procedure - Transfer of Offenders has been amended-

• to change position titles, branches and directorates due to the machinery of government changes;
• to incorporate procedure - Transfer - Health Considerations - Version 04 into the procedure;
• to add in section 2 - Transfer between corrective services facilities that a general manager must establish a process that ensure all required activities are completed prior to the transfer of offender.  To assist the general manager a new appendix has been developed: appendix - Offender Transfer (Example) Checklist - Version 01;
• to change in section 2.4 - Notice of transfer that if an offender is to be transfer voluntarily, no less than 24 hours notice must be given;
• to change in section 2.6 - Inter-region involuntary transfer for capacity utilisation purposes that the structured notification process must commence one week prior to physical transfer;
• to change in section 3.6 that the offender being considered for transfer must be monitor during the one week selection process;
• to add section 2.12 - DPSOA offenders;
• to reword section 3.1 - Automatic Review of Transfer to state consideration must be given to whether an event based review is required;
• to add in section 7 - Transfer from a corrective services facility to community supervision that the sending location must complete the transfer summary in IOMS and that all relevant documents are to be finalised;
• to rename section 8 - Consultation prisoner to transport to Transfer between district offices;
• to rename and move section 9 - Transfer of Supervision to section 8.1 - Actions of sending supervising officer;
• to move section 10 - Actions of receiving supervising officer to section 8.2;
• to move section 12 - Offender failing to report to receiving office as directed to section 8.3;
• to add new section 9 - Victims register consultation taken from section 8;
• to move section 18 - Intensive Correction Order (ICO) to section 15; and
• to move section 17 - Upon admission to a corrective services facility to section 16.1.

Procedure - Transfer - Health Considerations has been incorporated into the Tranfer of Offenders procedure and has been revoked.

Procedure - Mobile Telephones - Version 04

Procedure - Riot or Major Disturbance - Code Black - Version 03

Procedure - Video Conferencing by Offenders for Court Appearances and Legal Advice - Version 01

Appendix - Video Court Conferencing Protocols - Version 01

Administrative Form - Dog Purchase Agreement - Version 03

Administrative Form - Commencement Advice - Version 03

Administrative Form - Criminal History Disclosure and Consent - Version 09

Appendix - Rubber Stamp Template for Returned Correspondence - Version 02

Safety and Security

Support Services

• to change the procedure to be a public document; and
• to remove that staff psychologists can be used for individual therapy.

Procedure - Mobile Telephones has been amended to add section 3.1 - Agency Prisoner Escort and Emergency Services' Vehicles: which outlines that agency and emergency vehicles with permanently affixed telephones and GPS are permitted to enter a corrective services facility.  However, if the device is not permanently fixed it should be removed.

Procedure - Riot or Major Disturbance - Code Black has been amended-

• to change the procedure to be a public document;
• to remove Community from the application and replace with Probation and Parole;
• to add in definitions section;
• change all references to district office to probation and parole office; and
• to include loss of control as what a riot or major disturbance may include.

Procedure - Video Conferencing by Offenders for Court Appearances and Legal Advice has been developed to ensure the effective implementation of video conferencing in correctional centres to the Queensland Courts and for legal advice.

Appendix - Video Court Conferencing Protocols has been developed in conjunction with procedure - Video Conferencing by Offenders for Court Appearances and Legal Advice

Administrative Form - Dog Purchase Agreement has been amended to alter the conditions of dog purchasing and to remove the condition about veterinary examinations.

Administrative Form - Commencement Advice has been amended-

• by changing all references to 'QCS' or 'the department' with 'the Agency';
• by changing all references to 'Employment Declaration Form' to 'Tax Declaration Form';
• by changing the reference to 'Secondary Employment Declaration' to 'Other Employment Request';
• to reword the last section that stated do not forget to attach documents to remind the employee to attach if they have not already done so; and
• by changing the reference to 'Code of Conduct signed' to ''Confidential Information'.

Administrative Form - Criminal History Disclosure and Consent has been amended-

• by adding a link to the leading agency procedure;
• by specifying that it is the Queensland Corrective Services Code of Conduct on the first page; and
• by changing all e-mail address from '@correctitiveservices.qld.gov.au' to 'dcs.qld.gov.au'.

Appendix - Rubber Stamp Template for Returned Correspondence has been amended-

• by adding a link to the leading agency procedure;
• by updating Arthur Gorrie Correctional Centres address; and
• by adding Brisbane Correctional Centre to the list.

Administrative Form - Identification Cards for Staff and Approved Visitors - Version 06

Appendix - Instructions for Identification Card Applications - Version 07

• to change Director-General or nominee to chief executive or delegate; and
• to change Executive Director, Offender Programs and Services to Executive Director, Offender Intervention Services.

Administrative Form - Identification Cards for Staff and Approved Visitors has been amended to include that the Director, AEVET; Director, Correctional Infrastructure Management; Chief Inspector and Executive Director, Offender Intervention Services can approve Yellow Cards.

Appendix - Instructions for Identification Card Applications has been amended-

• to remove redundant link to Identification Cards for Handlers and Dogs;
• to add that Board Members are accredited visitors;
• to change Director-General or nominee to chief executive or delegate;
• to add a paragraph about the submission of forms for Official Visitors, teachers and health professionals; and
• to change Executive Director, Offender Programs and Services to Executive Director, Offender Intervention and Services.

• to add a link to the lead procedure - Mail - Offender Mail; and
• to add the "Department of Communities correspondence for the purposes of the Redress Scheme" as an Authorised Person.

Administrative Form - Assessment for Accommodation of a Child in a Corrective Services Facility - Version 01

Administrative Form - Options for Placement of a Child - External Carer - Version 06

Administrative Form - Options for Placement of a Child - Internal Carer - Version 06

Procedure - Education of Offenders - Version 03

Appendix - Education and Vocational Needs Assessment - Considerations - Version 04

Procedure - Food Safety Program - Version 01

Appendix - Food and Nutrition Governance Committee Handbook - Version 01

Appendix - Food Safety Program - Facility - Template - Version 02

Procedure - Workplace Attendance Strategy - Custodial Operations - Version 02

Procedure - Workplace Attendance Strategy - Probation and Parole - Version 01

Administrative Form - Workplace Attendance Strategy - Probation and Parole - Interview Proforma - Version 01

Administrative Form - Workplace Attendance Strategy - Probation and Parole - Referral - Version 01

Appendix - Workplace Attendance Strategy - Probation and Parole - Information for Support Person - Version 01

Appendix - Workplace Attendance Strategy - Probation and Parole - Letter to Attend Template - Version 01

Appendix - Workplace Attendance Strategy - Probation and Parole - Post Interview Letter Template - Version 01

Support Services

• in sections 1 and 4 to add assessment criteria to determine suitability of a child being accommodated in a facility;
• in section 5.1 to add that the offender must be encouraged to budget and spend accordingly;
• in sections 5.2 and 5.3 to be consistent with Queensland Health processes; and
• to add administrative form - Assessment for Accommodation of a Child in a Corrective Services Facility.

Administrative Form - Options for Placement of a Child - External Carer has been split from, and replaced the administrative form - Options for Placement of a Child.

Administrative Form - Options for Placement of a Child - Internal Carer has been split from, and replaced the administrative form - Options for Placement of a Child.

Procedure - Education of Offenders has been amended-

• in section 3 to provide for the literacy and numeracy screening process;
• in section 7 to provide for review assessments every six months (rather than three months); and
• to add new section 8.2 - Information Community Technology for study purposes.

Appendix - Education and Vocational Needs Assessment - Considerations has been amended in section 1 to add:

• "All sentenced offenders in corrective services facilities must undergo literacy and numeracy screening to identify any literacy and numeracy needs.  If an initial literacy and numeracy screening identifies a language, literacy or numeracy deficit, further assessment must be conducted for offenders serving periods of imprisonment of more than 12 months.  Literacy and numeracy assessment using TAFE Queensland Accredited courses VLA015A and VNA015A must be administered to assist in identifying whether or not literacy may form a responsivity need for the offender"

Procedure - Food Safety Program has been developed to assist in the implementation of the Food and Nutrition Policy and Implementation Plan.  The following appendices have been developed alongside the procedure:

• Appendix - Food and Nutrition Governance Committee Handbook; and
• Appendix - Food Safety Program - Template.

Procedure - Workplace Attendance Strategy - Custodial Operations has been amended-

• to add additional recommendations to section 3.5 - Panel recommendations; and
• change name to specify application to Custodial Operations.

Procedure - Workplace Attendance Strategy - Probation and Parole has been developed to address employee attendance and assist in reducing staff injuries and be proactive in the rehabilitation and recovery process.  The following appendices and administrative forms have been developed along side the procedure:

• Administrative Form - Workplace Attendance Strategy - Probation and Parole - Interview Proforma;
• Administrative Form - Workplace Attendance Strategy - Probation and Parole - Referral;
• Appendix - Workplace Attendance Strategy - Probation and Parole - Information for Support Person;
• Appendix - Workplace Attendance Strategy - Probation and Parole - Letter to Attend Template; and
• Appendix - Workplace Attendance Strategy - Probation and Parole - Post Interview Letter Template.

Appendix - Local Procedure Template - Version 03

Appendix - Prisoner Employment Governance Committee - Terms of Reference - Version 02

Appendix - Procedure Formatting - Version 04

Appendix - Procedure Template - Version 02

Support Services

• to replace the specific titles of documents and replace with the terminology of policy instruments;
• to remove underscores as prohibited characters as these are used for local procedures;
• to add ".pdf" as an allowable file type;
• to specify the location of each set of characters in a document file name; and
• to provide the examples of a local procedure and local PDF document.

Appendix - Local Procedure Template has been amended-

• to add the different category options;
• to add the different availability options;
• to change the titles of the senior executive of the relevant directorates; and
• to add version history information.

Appendix - Prisoner Employment Governance Committee - Terms of Reference has been amended-

• to amend the role, objective, purpose of the committee;
• to amend titles and branches; and
• to add sections on Sub-Committees and Commercial in Confidence.

Appendix - Procedure Formatting has been amended-

• to remove Unclassified as an option in availability;
• to use millimetres instead of centimetres;
• to change the titles of the senior executive of the relevant directorates; and
• to add version history information.

Appendix - Procedure Template has been amended-

• to add the different category options;
• to remove Unclassified as an option in availability;
• to change Director-General to Commissioner; and
• to add version history information.

• to correct fax numbers and contact officer;
• to amend legislative references; and
• with formatting changes.

• to update facsimile number to direct to Legal Services;
• to update the title of the former Department of Child Safety to be Child Safety Services; and
• to remove the specific title of reporting officer and replace with the generic title of Corrective Services Officer.

Procedure - Induction - Version 04

Administrative Form - Reasonable Direction - Change of Name - Version 01

Administrative Form - Reasonable Direction - Remain in Queensland - Version 01

Procedure - Property of Offenders - Version 07

Procedure - Risk Management - Version 04

Procedure - Telephone and video-conference calls for offenders - Version 05

Procedure - Work Order - Version 11

Safety and Security

• arrange the procedure in four categories - Prevent, Respond, Restore and Improve;
• section 3.1 - Contingency codes to highlight that all corrective services facilities must develop local procedures based on the contingency codes;
• section 4 - Business Continuity Planning, Business Impact Analysis, Business Continuity Plans: these sections outline the development of a Business Impact Analysis by the operational directorates as well as the development of a Business Continuity Plan by each corrective services facility;
• to add section 5.7 - Media and public announcements;
• add appendices templates to assist in the development of recovery strategies.

Procedure - Induction has been amended-

• in section 3.1, to update the list and provide for throughcare processes;
• adding in new section 4 - Throughcare;
• moving information in section 5 - Work Order to the procedure - Work Order;
• removing information in section 6 - Employment and replacing it with a reference to the relevant procedure - Remuneration;
• in section 7, updating program referral processes;
• in section 8, encouraging offenders to update their contact details upon release with various government agencies;
• in section 9, to adjust the timeframes to state that an induction must commence within the first two contacts of an offender reporting to the Probation and Parole office and be completed within three scheduled contacts.  This amendment bring the induction procedure into line with the Admission procedure;
• adding in new section 9.1, to provide for the issuing of administrative form - Reasonable Direction - Change of Name to parolees to ensure they are aware of the need to obtain written permission from the Chief Executive or delegate prior to applying for a change of name under the Births, Deaths and Marriages Registration Act 2003.  Administrative form - Reasonable Direction - Change of Name has been developed to ensure consistent information is provided to parolees across the state;
• to provide for the issuing of administrative form - Reasonable Direction - Remain in Queensland to offenders subject to court-ordered parole to ensure they are aware o the need to obtain written approve from the Chief Executive or delegate prior to leaving Queensland.  Administrative Form - Reasonable Direction - Remain in Queensland has been developed to ensure consistent information is provided to offenders across the state; and
• to add a new section 9.2 - Offenders released from custody to court ordered parole, which refers to the Exit procedure.

Procedure - Property of Offenders has been amended-

• qualifying section 4.1 with "if the valuables are stored in a different location to the offender's property and property file"; and
• removing "or place in new lock / heat sealed plastic bad with valuables" as it relates only to the use of paper envelopes.

Procedure - Risk Management has been amended to-

• add section 7.1 - Custodial Operations and Probation and Parole: information about the development of a Business Impact Analysis for each corrective services facility and district office;
• remove reference to Principle Advisor, Strategic Risk Awareness and replace with "designated officer in Operational Support Services";
• remove section 4 - Governance on advice of Principal Advisor, Strategic Risk Awareness; and
• add appendices - Business Impact Analysis and Guidelines for Completing Business Impact Analysis.

Procedure - Telephone and video-conference calls for offenders has been amended-

• in section 3 to add that an offender may make a telephone call not connected with the PTS for compassionate reasons; and
• in section 3 to add examples of suitable compassionate scenarios.

Procedure - Work Order has been amended by-

• adding information moved from procedure - Induction, section 5 - Work Order; and
• adding to section 4.4: "An offender participating in a work camp may be placed in a Queensland Police Service (QPS) watch house prior to being escorted to a corrective services facility.  This may be the result of safety and/or security concerns raised regarding the offender and a need to secure the offender immediately prior to the escort.

• in section 1 - General to add that the allowable balance for a prisoner's account is $1000, except where the prisoner has received a Redress Payment;
• in section 1 - General to add that payments under the Redress Scheme are not subject to deposits or balance limits;
• in section 3.1 - Managing deposit of funds to add that allowable receipt amount for a prisoner trust account is $500 except for payments made under the Redress Scheme;
• to add section 3.2 - Deposits of payment under the Redress Scheme;
• in section 4 - Withdrawals to add that deductions may be made from an offender's trust account for purposes including the payment of compensation paid under the Criminal Offences Victims Act 1995; and
• to add section 4.3 - Deductions from trust accounts to repay amounts owed under the Criminal Offences Victims Act 1995.

Administrative Form - Immediate Placement Considerations Assessment - Version 01

Appendix - Guidelines for Placement in Low Custody - Version 01

Procedure - Breaches of Discipline - Version 05

Procedure - Child Protection - Reportable Offenders - Version 07

Procedure - Mail - Offender Mail - Version 10

Procedure - Review - Version 10

Procedure - Substance Testing Random - Corrective Services Facilities - Version 03

Procedure - Substance Testing - Corrective Services Facility - Version 09

Administrative Form - Reasonable Direction: Prohibited Substances - Version 02

Administrative Form - Drug Test (Probation and Parole) - Version 09

• in section 1.2, to include transition coordinators and contracted Offender Reintegration Support Service (ORSS) providers as possible sources of information for assessment;
• in section 2.5, adding new appendix - Guidelines for Placement in Low Custody to assist in the identification and assessment of suitable prisoners for placement in low custody;
• in section 2.9, incorporating Adult Education/Vocation Education Training literacy screen information;
• adding new section 2.17 that provides for the identification and review of prisoners flagged as High Profile and/or Notorious on IOMS;
• in section 3, adding a reference to the appendix - Suitability for Testing - Probation and Parole;
• adding section 3.1, "Offenders transferring from custody to Probation and Parole" that stipulates how probation and parole staff are to obtain relevant information regarding through-care and ORSS for offenders who have been transferred from a custodial facility.  This section also outlines the responsibilities of transition coordinators in providing this information; and
• in section 4, updating Probation and Parole processes.

Administrative form - Immediate Placement Considerations Assessment has been developed for completion by offenders received into custody serving three years or less (excluding those with a Schedule 1 conviction or current serious violent offence declaration) to determine their suitability for immediate placement in low custody.

Appendix - Guidelines for Placement in Low Custody has been developed to provide guidance for the identification and assessment of suitable prisoners for placement in low custody.

Procedure - Breaches of Discipline has been amended to emphasise CSA s 116(6), which indicates that an offender may be disadvantaged by language barriers or impaired mental capacity and so may be helped by someone from the facility.

Procedure - Child Protection - Reportable Offenders has been amended to in section 4 to ensure that the Acknowledgement from included in the Notification kit is completed and forwarded to the Queensland Police Service when the prisoner is given the original Notice and Brochure.

Procedure - Mail - Offender Mail has been amended to move "Offenders subject to a domestic or family violence protection order are not permitted to contact people identified in that order" from section 22 to section "1 General".

Procedure - Review has been amended-

• in section 3.2(f), adding a reference to the appendix - Suitability for Testing - Probation and Parole; and
• in section 9.1, adding new appendix - Guidelines for Placement in Low Custody to assist in the identification and assessment of suitable prisoners for placement in low custody.

Procedure - Substance Testing Random - Corrective Services Facilities has been amended-

• in section 1, to indicate that engaged service providers test quarterly (as with other Queensland Corrective Services facilities);
• adding section 11 (moved from a later section for clarity) to provide for a search requiring the removal of clothing; and
• at section 6, deleting the requirement that prisoners must be returned to secure custody if a positive presumptive urine test is supplied.

Procedure - Substance Testing - Corrective Services Facility has been amended-

• to clarify when searches may be conducted that require the removal of clothing;
• to replace references to rubber gloves with Nitrile protective gloves; and
• to link to the new appendix - Indicators for Targeted Drug Testing (Custodial).

Administrative Form - Reasonable Direction: Prohibited Substances has been amended to include a reference to Pseudoephedrine based substances.

Administrative Form - Drug Test (Probation and Parole) has been amended to move the section in which the Supervisor/Manager endorses the action to be taken to the "Office Use Only" section as the upper section of the form must not be amended after the offender's signing in acknowledgement.

Administrative Form - Criminal History Disclosure and Consent - Version 07

Administrative Form - Full Written Pre-Sentence Report - Version 05

Safety and Security

Support Services

Administrative Form - Criminal History Disclosure and Consent has been redone by Human Resource Services for use in the new batch of Correctional Centre Officer Recruitment commencing soon.

Administrative Form - Full Written Pre-Sentence Report has been amended to:

• include the updated presentence report templates as endorsed by the Commissioner; and
• update the timeframe for full written presentence reports to be consistent with the procedure - Court Advisory Reports.

• to broaden its scope and rename it “Energy and Water Conservation”;
• to provide for mandatory reporting for south east Queensland facilities set out by the Queensland Water Commission and relevant councils to comply with Water Efficiency Management Plans;
• to include energy conservation measures in line with the Strategic Energy Efficiency Policy (SEEP), to improve asset value and reduce operating cost whilst ensuring focus on sustainability in facility design, renovation and construction; and
• to provide for the education of staff and offenders on the use of potable water and energy consumption within corrective services facilities.

Appendix - Guidelines for Potable Water Use has been amended to be consistent with the updated procedure.

Appendix - Water Conservation Information Sheet has been revoked.

• to update legislative, position and title references; and
• to remove advisor of the register and Assistant Director, Strategic Policy and Services and replace with Senior Advisor and Liaison Officer of the Victims Register.

Administrative Form - Report of a Reasonable Suspicion of Child Abuse and/or Neglect - Version 05

Appendix - Suspension - Queensland Parole Order - Version 05

Offender Management

• remove in section 3 that a list should be made of all employees who wish to access the interlock service; and
• change the availability to public.

Appendix - Suspension - Queensland Parole Order  has been amended to remove reference to accountability standard - Contravention, Probation and Parole.

Procedure - Religious Visitors - Version 05

Appendix - Issuing Authority Identifier - Version 04

Appendix - District Office Issuing Authority Identifier List - Version 01

Procedure - Religious Visitors has been amended-

• adding section 7.3 to provide a consistent process for religious visitor access to accommodation unit common areas; and
• in section 7.4 to indicate that the Princess Alexandra Hospital Secure Unit Medical Director is responsible for provision of pastoral and spiritual care by the Princess Alexandra Hospital Pastoral Care Services and by approved QCS religious visitors.

Appendix - Issuing Authority Identifier has been amended-

• to remove Regional Manager from the list of identifiers as all warrants issued under the Regional Manager delegations utilise the District Office code/QCS identifier; and
• to include reference to the Instrument of Limitations of the Corrective Services Officers powers, procedure - Warrants and new appendix.

Appendix - District Office Issuing Authority Identifier List has been developed in conjunction with amended Appendix - Issuing Authority Identifier - Version 04.

Procedure - Offender Mail - Version 09

Procedure - Prisoner Monies - Version 07

Offender Management

Procedure - Gender of Staff at Female Corrective Services Facilities has been amended:

• requiring male officers to receive relevant training when working at a female facility and to verbally announce their presence before approaching an accommodation area;
• removing the requirement for a female officer to accompany a male officer when in contact with offenders;
• indicating that a male officer should not be alone with a female offender; and
• updating the Anti-Discrimination Tribunal Queensland decision information.

Procedure - Mail - Offender Mail has been amended:

• in section 2.2 - adding "Outgoing ordinary mail must be addressed on the front on the front of the envelope ... Offenders subject to a domestic or family violence protection order are not permitted to contact people identified in that order"; and
• adding 2.5 - Mail addressed to primary or secondary educational institutions".

Procedure - Prisoner Monies has been amended:

• in section 3.1 to provide for the depositing of prisoner cheques over $1 000 that cannot be returned:
  • "If the funds cannot be returned to the sender, the funds must be held in suspense pending alternative suitable arrangements or until the offender's release";
• in section 3.1 to clarify that deposits from unidentified senders should be held in suspense until the sender is identified;
• adding section 3.2, to provide a process for managing funds held in suspense;
• replacing 4(g) with "reimbursement for cost of replacing or repairing property wilfully damaged or destroyed during the commission of an offence or breach of discipline"; and
• updating section 9 - Unclaimed Monies to outline the PTQ processes for managing unclaimed monies.

Procedure - Fraud and Corruption Prevention - Version 02

Procedure - Whistleblower Management - Version 04

Procedure - Misconduct Investigation - Version 03

Appendix - Misconduct Investigation Manual - Version 02

Procedure - Fraud Control and Corruption Prevention has been amended to update relevant position, branch titles and legislative references.

Procedure - Whistleblower Management has been amended:

• to highlight the Agency's commitment to protect whistleblowers (section 1);
• to add the principles of the Whistleblower Protection Act 1994 (section 1.1);
• to define relevant public sector definitions (section 1.2);
• to add that the Minister must prepare each financial year a report of WPA disclosures to the Legislative Assembly (section 1.3);
• to add that a PID can be made anonymously, but identification is encouraged to assist investigations (section 3);
• to add that PIDs can be made to other public sector entities (section 4);
• to indicate the Director, Ethical Standards is the Whistleblower Protection Officer for the Agency (section 5);
• to add risk of reprisal must be assessed immediately upon PID (section 6);
• to add that if wrongdoing is established, as a result of an investigation, the report must be referred to the Director-General (section 6);
• to add supervisors and managers should take all reasonable steps to ensure no reprisal action is taken against an employee (section 9);
• to add that if an officer gains knowledge about a matter being investigated that he/she must not intentionally or recklessly disclose such information unless authorised (section 10); and
• to add that this procedure must be reviewed no later than two years after the date of this approved version (section 13).

Procedure - Misconduct Investigation has been amended:

• to update relevant position, branch titles and legislative references;
• to highlight that investigators should have access to the CMC's Facing the Facts publication (section 1.2);
• to add that investigators should highlight systemic issues in respect to any recommendation for remedial action (section 4.3);
• to add only the Director, Ethical Standards is authorised to close an Ethical Standards Branch investigation file (section 5); and
• to add the Director, Ethical Standards may consider referring a matter to the CMC if a vexatious, frivolous, false or misleading complaint is established (section 6).

Appendix - Misconduct Investigation Manual has been amended:

• to update relevant position, branch titles and legislative references;
• to provide for the role of the CMC in an investigation (page 13);
• to complete the list of grounds of discrimination (page 14);
• to add information about how the ESB would manage a referral (page 21);
• to add that external investigators can be secured to conduct investigations (page 21);
• to add that the terms of reference provide authority for the identification and securing of documents or records as evidence (page 39);
• to add an example of when to consider use of an interpreter (page 42);
• to add that copies of tapes, not transcripts, will be provided to interviewees (page 45); and
• to add that an interpreter should not be used as a support person (page 46).

• increase the purchasable number of disks per album to five;
• include into Health and Fitness Supplements:
  • Herron Fish Oil;
  • Natures Own Multi-Vitamin; and
  • Amcal Glucosamine.

• add section 2.5 - Describe the research methods of the project;
• add section 2.7 - Prosed project schedule;
• add section 2.9 - Project outputs;
• add section 2.10 - Publication plan;
• add section 2.11 - Data storage and handling; and
• add section 3.9 - Describe the possible health and safety risks of involved researchers and what precautions will be taken to prevent or minimise these.

Appendix - Community Advisory Committee - Probation and Parole - Terms of Reference - Version 01

Appendix - Community Advisory Committee - Low Security Correctional Facilities and Work Camps - Terms of Reference - Version 01

Appendix - Secure Custody Coordination Committee - Terms of Reference - Version 01

Procedure - Assault - Version 02

Procedure - Operational Debriefing - Version 03

Procedure - Admission of offenders to an external Mental Health Facility - Version 02

Procedures - Computer - Offender Access to In-Cell Computers - Version 03

Administrative Form - Request for Rental Computer Equipment - Version 02

Administrative Form - In-Cell Rental Computer Contract - Version 02

Administrative Form - In-Cell Rental Computer Equipment Issue/Return - Version 01

Procedure - Property of Offenders - Version 05

Support Services

Safety and Security

• renaming the procedure from Community Advisory Committees;
• adding an additional type of committee for secure facilities;
• adding guidelines on the formation of committees; and
• adding guidelines on the composition of the committees.

Appendix - Community Advisory Committee - Probation and Parole - Terms of Reference - Version 01 has been developed to provide the terms of reference for a Community Advisory Committee for Probation and Parole.

Appendix - Community Advisory Committee - Low Security Correctional Facilities and Work Camps - Terms of Reference - Version 01 has been developed to provide the terms of reference for a Community Advisory Committee for a Low Security Correctional Facility and Work Camps.

Appendix - Secure Custody Coordination Committee - Terms of Reference - Version 01 has been developed to provide the terms of reference for a Secure Custody Coordination Committee.

Procedure - Assault - Version 02 has been amended to address assaults involving visitors.

Procedure - Operational Debriefing - Version 03 has been amended to include the new appendix, Operational Debrief (Example Checklist/Worksheet).

Procedure - Admission of offenders to an external Mental Health Facility - Version 02 has been amended in section 3 (e) to state: "the General Manager or nominee at the facility that is the primary location for the offender must complete a Form 9 in the QCS electronic recording system to facilitate the offender's return to the facility".

Procedures - Computer - Offender Access to In-Cell Computers - Version 03 has been amended in:

• section 4 - Security Inspection of In-Cell Rental Computer and Software has been amended o reflect the enhanced processes with regards to:
  • the timeframes for 'security checks' to occur; and
  • a definition of responsibility for determining how 'security checks' are to be completed.
• section 8 - Damage to rental computer has been amended as In-Cell Rental Computers are no longer issued with a locking device; and
• section 11 - Return of in-cell computer equipment has been added. This section section outlines the process which occurs once the rental agreement has been completed.

Administrative Form - Request for Rental Computer Equipment - Version 02 has been amended so that offenders can provide sufficient and consistent information about their request for an in-cell computer.

Administrative Form - In-Cell Rental Computer Contract - Version 02 has been amended to reflect the changes made to Procedure - Computers - Offender Access to In-Cell Computers with regards to the conditions of rental of in-cell computer equipment.

Administrative Form - In-Cell Rental Computer Equipment Issue/Return - Version 01 has been developed to facilitate the recording of details such as:

• the serial and identification numbers of the issued in-cell rental computers;
• the condition of the in-cell rental computer equipment on issue or return;
• the date of issue and return; and
• the authorising staff member.

Procedure - Property of Offenders - Version 05 has been amended:

• in section 3.2 - removing "items of clothing approved by the chief executive to be worn by female offenders instead of uniform" as the General Manager Brisbane Women's Correctional Centre advises the exemption is unnecessary;
• by adding section 3.3 - Approved photographs to define and provide direction as to what photographs should be considered appropriate for offender issue and to challenge the offender should the personal relationship between the offender and child be questioned;
• in section 6.8 - replacing "must" with "should" since not all property is transported by Queensland Rail; and
• in section 7.5 - adding "For unclaimed monies, refer Trust Accounts Act 1973 and procedure - Prisoner Monies" to provide for the different process used for managing unclaimed monies.

• to include an implement date;
• removing the references in section (1.3) to restricted items;
• updating smoking policy information (refer s 2.2);
• removing references to bonuses that are no longer available (refer s 3.1);
• updating program information (refer ss 3.3, 5.2);
• updating trust fund information (refer s 4.7);
• clarifying transfer information (refer s 7.5);
• updating transitional support information (refer s 8.6); and
• updating contact details (refer s 9).

Procedure - At-Risk Management (Self Harm / Suicide) - Version 06

Procedure - Prison Industries' Operation - Version 02

Administrative Form - Employment Statement - Version 01

Appendix - Prisoner Employment Governance Committee - Terms of Reference - Version 01

Offender Management

Procedure - At-Risk Management (Self Harm / Suicide) - Version 06 has been amended by:

• adding into section 5 "The sending facility staff member must also confirm with the receiving facility staff member that the receiving facility has the capacity to conduct the observations of the offender to the required level; and
• changing all titles to relevant Queensland Health titles.

Procedure - Prison Industries' Operation has been amended to:

• change the title from Correctional Industries' Operation to Prison Industries' Operation;
• reference to the Prisoner Employment Policy and Action Plan 2008 - 2011 in relation to the definition of prison industries and National Competition Policy;
• incorporation of the Prisoner Employment Governance Committee with a link to its terms of reference;
• new industry projects to be referred to Prisoner Employment Governance Committee;
• access to training and programs expanded to include reference to the Offender Management Plan; and
• employment statements may be issued in accordance with the administrative form Employment Statement.

Administrative Form - Employment Statement - Version 01 has been developed in accordance with the procedure - Prison Industries' Operation.

Appendix - Prisoner Employment Governance Committee - Terms of Reference - Version 01 has been developed.

Procedure - Community Advisory Committees - Version 02

Procedure - Community Service Projects - Version 07

Administrative Form - Application to Become a Community Service Project - Version 04

Administrative Form - Child Protection Risk Management - Version 01

Administrative Form - Community Service Allocation Assessment - Version 03

Procedure - Child Protection - Reportable Offenders has been amended:

• changing references from the Sexual Offender and Dangerous Offenders Unit (SODOU) to the High Risk Offender Management Unit (HROMU);

• changing the email address that is used to contact the Adviser, HROMU; and

• replacing references to ‘supervision orders’ with ‘community based supervision’ to remove confusion in relation to relevant orders.

Procedure - Community Advisory Committees has been amended:

• changing the application of the procedure from Custodial to Custodial Operations/Probation and Parole; and

• adding that Probation and Parole representatives may be included in the composition of a community advisory committee.

Procedure - Community Service Projects has been amended:

• to include consideration of offenders with special needs in community service project assessments;

• noting that community service project assessment considerations must be recorded on IOMS;

• to include the requirement for the administrative form - Child Protection Risk Management to be completed and attached to the administrative form - Application to Become a Community Service Project;

• amending the approval process for Probation and Parole community service projects to reflect efficient business practice; and

• clarifying that on-site supervisors for Probation and Parole community service projects are not required to undertake criminal history checks.

Administrative Form - Application to Become a Community Service Project has been amended:

• by providing reference to the newly developed administrative form - Child Protection Risk Management;

• by including the requirement that project assessments consider the special needs of offenders; and

• by clarifying the expectations surrounding criminal history checks for on-site supervisors.

Administrative Form - Child Protection Risk Management has been developed:

• to address risk mitigation strategies contained in the procedure - Community Service Projects;

• to outline information required in order to adequately manage risk regarding child protection at community service projects; and

• to provide mandatory risk mitigation strategies for project supervisors and corrective services staff.

Administrative Form - Community Service Allocation Assessment has been amended:

• to reflect the change of role from Community Service Co-ordinator to a generic role of an authorised corrective services officer; and

• by clarifying other relevant factors.

Appendix - Water Restriction Levels - Version 03

Appendix - Water Restriction Levels - Version 03 has been revoked.

• allow the General Manager of a corrective services facility to approve the purchase of running shoes for an offender above the $150.00 limit on the advice of a health care professional.
• the reference to the procedure Prisoner Access to Computers was removed and replaced with a reference to the procedure Computers - Offender Access to In-Cell Computers.

Confidentiality of Offender Medical Information held by Queensland Health - Version 03

Death - Version 02

Domestic/Cleaning Staff - Version 02

Drug Screening - Version 02

Personal Identification - Version 07

Appendices

Cleaning Standards for Queensland Health Centres located within Corrective Services Facilities - Version 01

Instructions for identification card applications - Version 05

Management Of The Temporary File - Version 02

Use and Security of Queensland Corrective Services Identification Cards - Version 05
 

Generally, the documents have been amended to-

• reflect the new working relationship with Queensland Health;
• update titles of positions, units and documents; and
• add references to relevant Agency documents.

Procedure - Confidentiality has been substantially amended and renamed "Confidentiality of Offender Medical Information held by Queensland Health" to outline new processes for exchanging information now that offender health services are provided by a different Agency.

Procedure - Domestic/Cleaning Staff has been amended to incorporate a reference to the new appendix - Cleaning Standards for Queensland Health Centres located within Corrective Services Facilities.

Procedure - Assessment - Version 08

Procedure - Child Protection - Reportable Offenders - Version 05

Procedure - Community Service Projects - Version 06

Procedure - Court Advisory Reports - Version 04

Procedure - Exit - Version 06

Procedure - Induction - Version 03

Procedure - Parole Orders and Resettlement Leave Program - Version 08

Procedure - Review - Version 09

Procedure - Transfer of Offenders - Version 09

The Admission procedure has been amended by:

• adding to section 13 that an offender's current personal and order details must be recorded on IOMS within two business days of first contact;
• adding to section 13 that an offender is to be assigned to a supervising officer on IOMS within two business days from first contact.

The Assessment procedure has been amended to include:

• adding in section 3.5 that the district manager may authorise additional time to complete an offender management plan and that the assessment and offender management plans must be verified within five days of completion.

The Child Protection - Reportable Offenders procedure has been amended to include:

• adding in section 2 timeframes in which the Notification Kit must be given to the offender and where to fax off the receipt of delivery of the kit;
• adding in section 2 that if an officer believes they supervise an offender who may fit the criteria of a reportable offender that they must notify the High-Risk Offender Management Unit;
• added a new section 6 that outlines that an offender's police reporting schedule, as well as proposed strategies to monitor the offender's compliance with their conditions, must be recorded in the offender management plan.; and
• in section 7 that the notice to CPOR of Particular Event must be faxed within two business days.

The Community Service Projects procedure has been amended by:

• adding to section 9 which outlines the community service requirements of offenders subject to an Intensive Correction Order;
• adding to section 10 which outlines that all hours worked by offenders are to be collected regularly and recorded on IOMS prior to the 9th day of the month;
• adding to section 12 which outlines information about aboriginal and isolated communities.

The Court Advisory Reports procedure has been amended to include:

• adding into section 1 that all requests for reports must be entered on IOMS and allocated to an officer within two business days of receipt of documentation;
• added new section 2. This section outlines pre-sentence assessments, the time frames in which they are to be completed and how to apply for an extension.
   

The Exit procedure has been amended to include:

• adding additional information into section 8.1. This information outlines when a completion summary is to be completed and submitted for verification.

• The Induction procedure has been amended to include:

  • adding in section 8 that the district manager, or supervisor, may authorise additional time if circumstances beyond the officer's control prevent completion of an induction within the required timeframe.
     

The Parole Orders and Resettlement Leave Program procedure has been amended to include:

• adding in section 6:
  • that all reports requests by the parole board must be submitted to the board within three weeks; and
  • Leave of Absence Sponsor Assessments must be submitted within 14 days.
• adding a new section 6.1. This section outlines interstate transfer applications. All reports must be submitted within 21 days upon receipt of the request and that home assessments must be submitted to the Probation and Parole Directorate office within 14 days.

The Review procedure has been amended to include:

• adding in section 3.2 that an event based review can be completed once an offenders circumstances change in relation to their planned interventions or prior to reducing an offenders supervision frequency.

The Transfer of Offenders procedure has been amended to include:

• section 6 has been amended to include:
  • that the assessment and case management plans must be verified prior to transfer to another district office;
  • that offenders are to report within five working days of their transfer;
  • that offenders are to be assigned to a supervising officer within five working days.

Procedure - Disclosure of Confidential Information - Version 06

Offender Management

The Disclosure of Confidential Information procedure has been amended by:

• adding section 8.1 - Disclosure under Family Responsibilities Commission Act 2008 - to address disclosure requirements under the FRCA and to incorporate the new FRC sharing protocol and templates:
  • Family Responsibilities Commission Information Exchange - Version 02;
  • Family Responsibilities Commission Information Sharing Request - Custodial - Version 02;
  • Family Responsibilities Commission Information Sharing Request - Probation and Parole - Version 02;
  • Information Sharing - Custody - Version 02; and
  • Information Sharing - Probation and Parole - Version 02.

Form 27a Application to Visit - Professional , Official or Other Business Purposes Version 03

Procedure - Mobile Telephones - Version 03

Safety and Security

• removing "Following an involuntary transfer of an offender, the General Manager at the new location must arrange for a payment into the offender's trust account to cover the cost of phone calls in excess of the local call costs for up to two calls a week. This arrangement will continue for the duration of the involuntary placement of the offender and is to be reviewed quarterly by the General Manager" (section 2.6);
• removing reference to the Duty Executive approving after hours transfers (section 2.7); and
• removing reference to regional managers as each probation and parole office has a district manager (section 10).

The Mobile Telephones procedure has been amended by adding in section 2:

• If the offender cannot or will not nominate a person or location to have the item forwarded to, the mobile telephone must be seized as a prohibited thing and forfeited to the State. The offender must be issued a Form 25 - Receipt for Seized Property) and be advised of this decision and the reasons for it (refer Form 26 - Notice of Forfeit of Seized Thing).
• Mobile telephones forfeited to the State must be held for the required 28 day period before being disposed of via a registered charity or recognised mobile telephone recycler.
• Any mobile telephones being held pending collection by or forwarding to a third party are to be stored in a secure location approved by the general manager, external to the facility (eg the visits processing area). Facilities that do not have such a location must store the mobile telephones in a secure location within the gatehouse.

Procedure – Complaints Management - Version 04

Appendix – Prisoner Information Booklet

Support Services

The Complaints Management policy has been amended to:

• highlight in the complaints process flowchart that an extension letter should not be used for a complaint by an offender alleging discrimination (page 3);
• add that if the complaint by an offender is alleging discrimination then the offender is not required to request a review of the decision before choosing to raise the compliant in writing with the official visitor (page 4);
• add definitions for direct and in-directed discrimination (page 6); and
• add to the complaints categories a new section, “complaints by offenders alleging discrimination”, which advises that complaints that allege discrimination are to be dealt with in accordance with the complaints management process and referred to the Legal Services Branch for consideration (page 7).

The Complaints Management procedure has been amended to:

• advise that written complaints which include allegations of discrimination should be bought to the attention of Legal Services Branch (section 2.2 (e));
• add that complaints made by an offender that allege discrimination must be met within statutory timeframes (section 2.2 (i));
• add that if a matter was previously investigated by the General Manager, Regional Manager or Director the case must be referred to the relevant Assistant Director-General or Executive Director (section 2.2 (j));
• add a new section providing an overview of how complaints by offenders alleging discrimination must now be dealt with as a consequences of the changes made by the Corrective Services and Other Legislation Amendment Act 2008 (section 5);
• add a new section that proves a basic understanding of how to identify possible discrimination (section 6);
• indicate that complaints by an offender, that include an allegation of discrimination, outcome advise in relation to the compliant must be provide within four months of the offender making the written compliant about the alleged discrimination (section 8); and
• add a new paragraph to which highlights that if the compliant by an offender is alleging discrimination then the offender is not required to request a review of the decision before choosing to raise the complaint in writing with the official visitor (section 10).

The Prisoner Information Booklet has been amended to:

• replace “strip-searching” with “subject to a search requiring the removal of clothing” (section 1.1); 
• replace reference to “community correctional officer” with "Probation and Parole Officer" (section 1.5); and 
• add “Complaints about discrimination” to outline that, in accordance with Corrective Services and Other Legislative Amendment Act 2008, prisoners are required to use internal complaints processes in the first instance (section 6.2). 

Form 9 - Order for Transfer of a Prisoner - Version 02

• Law Enforcement or Emergency Services Officers accessing the facility need not be registered on the biometric system or processed on this system if permitted by the General Manager; and
• all other visitors 18 years of age or older must be registered and processed on the biometric system when accessing the facility.

The Prisoner Monies procedure has been amended in section 1 to explicitly state that funds held in the Arunta phone account are included in the $5000 limitation for prisoners trust accounts.

• inserting after "Chief Executive" - "pursuant to a court order" to indicate that the Chief Executive releases the offender onto parole pursuant to an order of the court;; and
• by adding to the signature field to provide for relevant officers to sign for and on behalf of the delegate as per the Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 using the format "[Name] for and on behalf of [Delegate Name, Delegate Title]".

• replacing "the grounds of the [amendment/suspension] are: [insert grounds]" with 'I reasonably believe that the grounds of the [amendment/suspension] are: [insert grounds]" to clarify that the delegate must reasonably believe the grounds of the suspension; and
• by adding to the signature field to provide for relevant officers to sign for and on behalf of the delegate as per the Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 using the format "[Name] for and on behalf of [Delegate Name, Delegate Title]".

• inserting after "Chief Executive" - "pursuant to a court order" to indicate that the Chief Executive releases the offender onto parole pursuant to an order of the court;
• replacing "it is reasonably believed that the prisoner:" with "I reasonably believe that the prisoner:" to clarify that the delegate must reasonably believe the grounds of the suspension; and
• by adding to the signature field to provide for relevant officers to sign for and on behalf of the delegate as per the Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 using the format "[Name] for and on behalf of [Delegate Name, Delegate Title]".

Conflict/Declaration of Interest version 02

Employment of Individuals with Criminal Convictions version 02

Other Employment version 02

Administrative form - Other Employment Register version 01

Administrative form - Other Employment Request version 02

Work Experience Placements version 02

Administrative form - Work Experience Checklist version 01

Administrative form - Confidential Information (Work Experience) version 01

Generally the documents have been amended to:

• update references to legislation (e.g. Public Service Act 2008) and Public Service Commission policies and directives; and
• outline processes involving SSA.

The Conflict/Declaration of Interest procedure has been amended to align it with the procedure - Giving and Receipt of Gifts and Benefits.

The Employment of Individuals with Criminal Convictions procedure has been amended to:

• indicate that Human Resource Services Branch now oversees all criminal history checks;
• provide privacy information;
• address applicants' entitlement to natural justice;
• provide options for managing an employee's changed circumstances; and
• address appeal rights.

The Other Employment procedure (formerly "Secondary Employment") has been amended by:

• including a requirement to obtain prior approval for all forms of Other Employment;
• specifying that approval for other employment of up to 12 months does not guarantee extension beyond 12 months;
• requiring all new employees to indicate whether or not QCS will be their sole employer;
• outlining a requirement for annual updating and submission of new applications annually by all staff regarding other employment;
• including fatigue management guidelines as a consideration in granting other employment approvals; and
• requiring the production of a medical certificate in all cases of injury or absence resulting from other employment.

Administrative form - Other Employment Register has been developed to:

• maintain at the facility level a register of approved employees; and
• record any specific conditions that are required for the approval of other employment.

Administrative form - Other Employment Request  (formerly "Secondary Employment Declaration Form") has been amended by:

• outlining the employee's obligations when requesting other employment; and
• providing for details of the other employment to be clearly identified.

The Work Experience Placement procedure has been developed by:

• rearranging the content of a previously revoked version of the procedure; and 
• adding new administrative forms - Confidential Information (Work Experience) and Work Experience Checklist.

The Disclosure of Confidential Information procedure has been amended:

• to add further information suitable for release to offenders in section 14;
• to provide the qualification that information provided to offenders should only contain the offender's personal information and not 'confidential information' as defined under CSA s341;
• to support legal advice that the relevant legislative provision must be specified that authorises a disclosure which must be limited to relevant information; and
• in section 15, to clarify that the Victims Register may only provide information to a victim.

Freedom of Information Request for Files and Documents version 01

Administrative form - Freedom of Information and Privacy Request for Files and Documents version 01

The Freedom of Information Request for Files and Documents procedure was created to provide for:

• the timely processing of document requests sought under the Freedom of Information Act 1992; and
• relevant information to be received by the Freedom of Information and Privacy Unit in Legal Services.

Administrative form - Freedom of Information and Privacy Request for Files and Documents provides:

• an email template for FOI to request information from other business units; and
• for the business unit to reply to the request.

At-Risk Management (Self Harm/Suicide) version 05

Administrative form - At-Risk District Manager Response version 02

Administrative form - At-Risk First Officer Response Probation and Parole version 03

Administrative form - At-Risk Management Incident Control - Staff Seniority List version 01

Administrative form - At-Risk Management Plan version 03

Administrative form - Initial Response Plan version 04

Administrative form - Major Incident Log - At-Risk Management - Probation and Parole version 01

Administrative Form - Observation Log - At-Risk Offender - version 04

Administrative Form - Transfer Summary - version 05

Appendix - Indicators of At-Risk Behaviour - version 03

Appendix - Periods of Critical Risk - version 04

Appendix - Risk Level/Observation Guidelines - version 02

• section 1, by stating that the assessment and observation of at-risk offenders must be prioritised;
• section 3.1, by stating that-
  • disclosure of an at-risk offenders status to others must be done in line with Queensland Government Information Privacy Principles; 
  • an offender may be assigned separate accommodation for day/night;
  • female offenders may be supplied with paper underwear;
• section 3.3, by including processes for offenders not deemed to be a high risk of self harm/suicide;
• section 8.2, with the removal of the registered nurse being responsible for observations; and
• section 9, by including a requirement to notify the Probation and Parole Office of at-risk offenders when discharged from custody to the community.

The following administrative forms have been amended/created:

• "At-Risk District Manager Response" by including elements to ensure and appropriate and practical response to at-risk behaviour;
• "At-Risk First Officer Response Probation and Parole" to ensure relevant managers are notified of critical at-risk incidents and reflect current first aid accreditations;
• "At-Risk Management Incident Control - Staff Seniority List" was created to provide Probation and Parole offices with timely access to the contact detail of senior staff who must be notified and must be involved in the management of at-risk incidents;
• "At-Risk Management Plan" has been reformatted to increase operational ease of use;
• "Initial Response Plan" by adding check boxes to differentiate between night and day placement conditions;
• "Major Incident Log - At-Risk Management - Probation and Parole" was created to provide a standardised documentation mechanism for Probation and Parole officers to record details of major self harm/suicide incidents;
• "Observation Log - At-Risk Offender" by removing "registered nurse" as a designated person to complete the observation log; and
• "Transfer Summary" to enable the transfer of at-risk information between Probation and Parole and Custodial.

The following appendices have been amended:

• "Indicators of At-Risk Behaviour" by including research information and specific indicators for female offenders and offenders under community supervision;
• "Periods of Critical Risk" to capture specific risk factors for female offenders and offenders subject to community supervision; and
• "Risk Level/Observation Guidelines" by including specific guidelines on determining the risk of offenders under community supervision.

Assault version 02

Communication Protocols for Queensland Corrective Services Correctional Centre and Queensland Health Centre staff version 02

Complaints Management version 02

Death in Custody version 03

Detention Units version 03

Discharge of Prisoners - Queensland Health Centre Staff version 02

Initial Receptions into Custody version 02

Intensive Management version 03

Movement of Prisoners from Secure to Residential Accommodation version 02

Sexual Assault version 03

Substance Testing - Corrective Services Facilities version 08

Transgender Offenders version 02

Transportation of Pathology Specimens and Medications version 01

Administrative form - Application for Release of Medical Records version 03

Administrative form - Complaint version 03

Administrative form - Health Centre Referral version 02

Administrative form - Transfer of Custody of Body to Queensland Police Service version 01

Appendix - Complaint Classifications - version 03

Prisoner Information Booklet

Offender Management

Safety and Security

Support Services

Generally, the documents have been amended to:

• reflect the new working relationship with Queensland Health;
• update titles of positions, units and documents; and
• add reference to relevant Agency documents.

The Admission procedure has been further amended to in section 6.1 to provide for the use of the new Centrelink form - Notification of Imprisonment. Once received, the form enables Centrelink to cease payments to an offender so to offender does not accrue any debt.

The Assault procedure has been amended to address assaults involving visitors.

The Communication Protocols for Queensland Corrective Services Correctional Centre and Queensland Heath centre staff procedure (formerly "Communications") provides communication protocols for QCS and QH staff working in corrective services facilities.

The Complaints Management procedure and related documents have been amended:

• to indicate that complaints regarding health services provided will be managed in accordance with QH Offender Health Services Branch complaints management processes; and
• in section 6, to remove "Complainants must receive written outcome advice in relation to their complaint within the required timeframe".

The Death in Custody procedure has been amended in section 7, to add a new administrative form - Transfer of Custody of Body to Queensland Police Service - version 01 to facilitate and document the transfer process.

The Discharge of Prisoners - Queensland Health Centre Staff procedure (formerly "Discharge of Prisoners") and administrative form - Discharge Health Report apply to QH staff only.

The Transportation of Pathology Specimens and Medication has been developed to document the role QCS plays in transporting pathology specimens and medications.

The Prisoner Information Booklet has been amended to provide current information about in-cell computer usage.

Administrative form - Circumstances Leading to Initiation of a Breach version 04

Administrative form - Circumstances Leading to Initiation of a Breach has been amended to include an area for officers to record:

• the date and time the form was handed to the prisoner; and
• the names of the officer initiating the breach and accompanying officer.

• Purpose, to reflect what is stated in the Research Handbook;
• section 2, to detail the process for addressing offender's requests to undertake research and prohibits offenders' research involving corrective services issues or interaction with human subjects; and
• section 2.3, adding "The Agency regularly reviews and prioritises areas of preferred research".

Administrative form - Gift Declaration version 03

The Giving and Receipt of Gifts and Benefits procedure (formerly "Gifts Given and Received") has been amended:

• by replacing duplicate information with links to relevant sections of the OPSC policy; and
• increasing the reportable gift threshold from $50 to $100 which is consistent with the OPSC policy.

Administrative form - Gift Declaration has been amended to make the form more user-friendly and more consistent with the QCS gifts register .

Planning version 06

Review version 08

Assessment version 08

Administrative form - Planning Needs Assessment - Custodial Version - version 01

The administrative form for Planning Needs Assessment - Custodial have been developed to assist assessors during the interview, and as a guideline on how to complete the assessment, including areas to consider.

Appendix - Reporting, Attitude and Overall Compliance (RAOC) Case Report Guidelines - version 01

• provide additional information (medical history, current problems, known allergies, special diets, scheduled future appointments, medications, additional vaccination information) in order to reduce Freedom of Information requests from medical practitioners and offenders after their release; and 
• ensure that the practices and information provided meet community standards.

• improve the delivery of clinical services to offenders in an emergent situation; and 
• improve responses provide to offenders in emergency situations.  Following a Death in Custody and a review of processes earlier this year, the flowchart was developed to asses in the clinical decision  making process to ensure consistent standards across the Stat and in all facilities.

• with a title change, this form was previously named "Drug Authority";
• to enable Health and Medical Services to monitor and assess the needs of offenders, ensuring that offenders are notified of the potential cost to them in the provision of non Queensland Health Standard Drug List (SDL) medications;
•  to reduce requests for non-SDL medications; and 
• to ensure that the prescribing of non-standard medications is considered clinically appropriate in the correctional setting.

Appendix - Guidelines for Referral to Offender Intervention Programs version 02

The documents have been amended to:

• better align with Offender Programs and Services Accountability Standards
• amend program referral criteria for the Cognitive Self Change Program (CSCP); and
• support the implementation of the RoR - Prison Version (RoR-PV).

The Programs for Offenders procedure has been amended in:

• sections 1 to 8 - all section titles have been updated as per the Accountability Standards and pre existing relevant information has been merged into these procedural sections.  Links to the relevant Accountability Standards have also been included; 
• sections 1.6 to 1.9 - non-directly relevant information has been removed;
• section 2.1 Assessment - the requirement that referrals to violent offending programs be based on specialised assessments has been removed in accordance with the changed program referral criteria.  the requirement for specialised assessments to be made through the ORNI-R has been removed in accordance with procedural amendment to Assessment;
• section 6.2 Program Scheduling - sites have been assigned the responsibility of developing six month program schedules and linkage to the MPS targets has been established; and
• section 7 - Program Governance - titles of governing committees have been updated.

Appendix - Guidelines for Referral to Offender Intervention Programs has been amended: 

• to indicate that reference to RoR rather than ORNI-R scores will be used to identify offender eligible for referral to criminogenic programs; and
• regarding CSCP program referral criteria, to include offenders who have four or more violent offences.

The Substance Testing - Corrective Services Facilities procedure has been amended by:

• expanding the section 3 to include a range of testing purposes;
• adding a new section 3.1 "Targeted testing" which provides guidance for communication between probation and parole and custodial officers when determining frequency of testing for DPSOA offenders returning to custody following a contravention;
• including a requirement  that the High-Risk Offender Management Unit must be notified upon a DPSOA offender testing positive to an illicit substance;
• adding in section 7 that depending on the purpose of the test, a general manager my determine that a confirmatory test is not required and disciplinary action may not result from a positive test result; and
• removing the section "Random testing", replacing it with a link to the new procedure - Substance Testing Random - Corrective Services Facilities.

The Substance Testing Random - Corrective Services Facilities procedure has been amended by:

• integrating into the procedure the appendix - Random Testing for Statistical Purposes and removing the inaccurate statement "The Drug Strategy Unit will accept responsibility for costs of random testing programs"; and
• ensuring section 6 the processes for taking samples and testing in low security facilities are consistent with the procedure - Substance Testing - Corrective Services Facilities.

The Control of Hazardous Culinary Equipment and Management of Food Stores procedure has been amended by:

• broadening the scope of its purpose
• adding to section 1 the responsibilities of officers controlling the food stores at a corrective services facility; 
• clarifying whether each part of the procedure pertained to culinary equipment and/or food stores;
• clarifying in section 9, the role of the delegate when determining a search requiring the removal of clothing; and
• inserting section 11 "Food stores annual review" which requires the general manager or nominee to review the management (ie. security, inventory and access) of food stores annually .

The Offender Purchasing procedure has been amended:

• in section 3.2 by adding a watch with a recording device to the list of prohibited items; and
• inserting a legislative and procedural reference..

The Child Protection - Reportable Offenders procedure has been amended:

• by adding to the table in section 6, "Notification made to Department of Child Safety or Queensland Police Service regarding any suspicions of abuse of a child or re-offending against a child"; and
• by moving functions from the Child Safety Unit to the High-Risk Offender Management Unit.

Administrative form - Assessment of Requirement for Telecommuting Arrangement version 01

Administrative form - Telecommuting Agreement version 01

Administrative form - Telecommuting Application version 01

Administrative form - Telecommuting Assets Loan Approval version 01

Administrative form - Telecommuting Cost/Benefit Assessment - Implementation Checklist version 01

Administrative form - Telecommuting Cost/Benefit Assessment - Interim Checklist version 01

Administrative form - Telecommuting Performance Indicators and Evaluation Technique Options version 01

Administrative form - Telecommuting Work and Communication Management Strategy version 01

Administrative form - Telecommuting Workplace Health and Safety Checklist Report version 01

• to provide a more flexible approach to working arrangements and a means by which to facilitate flexible work practices that allow employees to meet both personal and organisational obligations;
• to define telecommuting as the agreed regular performance of part of an employee's ordinary hours of duty as a home-based officer during prescribed hours of work, utilising information technology and telecommunications as a substitute for commuting to the primary workplace; and
• to ensure QCS telecommuting arrangements follow a set of specified principles and processes.

• to change the title to "Prisoner Monies" to broaden the scope of the procedure to deal with funds that may not be deposited into a prisoner's trust fund;
• to clarify the policy that a prisoner is not permitted to have access to monies in excess of $5 000 at a corrective services facility;
• in section 2.1, to provide for occasions when a decision is made to discharge a prisoner within two weeks;
• in section 2.1, to require a prisoner to advise the Trust Accounts officer in writing how he / she wants the trust account funds to be transferred;
• in section 3, to enable the general manager of a facility to authorise funds to be deposited into accounts other than the prisoner trust fund;
• in new section 3.1, to strengthen internal control measures and to stipulate that if an entity is depositing an amount to a prisoner trust account-
  • equal to or over $1 000 and the entity is known, the funds must be returned to the entity; or
  • equal to or over $1 000 and the entity is unknown, the funds must be receipted but held in a suspense account;
• in section 5, to ensure that if a prisoner subject to management by Public Trustee of Queensland (PTQ) is transferred, that the receiving facility is advised of funds held by PTQ;
• in section 6, to ensure that trust fund balances of prisoners subject to PTQ management are reviewed on a quarterly basis (rather than annually) to ensure that funds do not exceed $5 000;
• in section 7, to cross reference to section 2.1 of the procedure; and
• to remove the reference to the procedure ? Bank Reconciliations.

• replacing the position title of Health Services Co-ordinator with Queensland Health Nurse Unit Manager;
• inserting that the accredited practicing dietitian must be consulted regarding offender requests for non standard food provision needs;
• inserting that facilities will provide suitable foods for offenders with documented food allergies (section 3 - non-standard food provision);
• moving section 4 'Termination of diet' to section 3.1 'Changes to non-standard food provision requests';
• inserting that when a request for a change to a non-standard food provision is received it must be referred to the visiting medical officer or the dietitian for review; and
• inserting up to date research on artificial sweetener - aspartame in section 6.

Policy - Complaints Management version 01

Administrative form - Complaint version 02

Appendix - A Guide to Complaints Management version 01

Appendix - Complaint Classifications version 02

Appendix - Complaints Handling Model version 02

Appendix - Complaints Flow Chart version 02

• to outline the complaints process, including the Complaints Management Model and areas of responsibility;
• to define complaint categories level 1, 2, and 3 (changed from negligible, minor and major); and
• to outline processes for data collection, analysis and evaluation.

The Complaints Management procedure has been amended:

• to provide for verbal complaints and to expand the requirements in relation to written complaints; 
• to replace general manager, regional manager and director with the term 'determining officer'; and
• by adding a reference to the new policy.

Administrative form - Complaint has been amended to include Brisbane Correctional Centre and by updating the names of business units.

Appendix - A Guide to Complaints Management has been developed as a manual to the complaints management process.

Appendix - Complaint Classifications has been amended:

• to include procedures:
  • Temporary Travel Interstate/Overseas;
  • Substance Testing Random - Corrective Services Facilities; and
  • Water Conservation;
• to update hyperlinks.

Appendix - Complaints Handling Model has been amended by:

• to change the complaints categories;
• to replace general manager, regional manager and director with the term 'determining officer'.

Appendix - Complaints Flow Chart has been amended to change complaints categories to level 1, 2 and 3.

Appendix - Security Classification and Placement Assessment Guidelines version 03

Appendix - Parole Board Assessment Report Guidelines - version 07

Administrative form - Parole Board Assessment Report version 06

Appendix - Security Classification and Placement Assessment Guidelines has also been amended to reflect changes to the Assessment procedure and the RoR, and with a new paragraph inserted referring to consideration to placing an offender outside the region they normally reside in due to capacity utilisation issues.

Appendix - Parole Board Assessment Report Guidelines has undergone a name change from Parole Board Report (Assessment) Considerations. This appendix has been heavily amended to provide guidance on how to correctly complete the Parole Board Assessment Report. The appendix also offers information on parole boards' jurisdictions, different types of leave and parole, and step by step instructs on the processing of an application.

Administrative form - Parole Board Assessment Report has been renamed from Parole Board Report and has also undergone some major changes including being reformatted to match the example of the Parole Board Report in the guidelines.

Administrative form - Volunteer/Work Experience Agreement version 02

• to only have Probation and Parole application;
• to supplement the work experience procedure;
• to provide for network access; and
• to link to staff induction processes on the intranet.

The administrative form has been amended to include the world 'volunteer'.

Administrative form - Electronic Monitoring and Installation Form version 1

Administrative form - Curfew Change Request version 1

Amendments have been made to amalgamate the use of administrative forms Electronic Monitoring Connection and Installation Request and Weekly and Temporary Curfew Schedule. This is to ensure consistency with the procedure - Electronic Monitoring and Curfew Conditions - DPSOA Offenders.

The forms are now titled:

• Electronic Monitoring and Installation Form
• Curfew Change Request

Appendix - Freight of Urine Samples version 03

Administrative form - Direction to Provide Urinalysis (External Provider) version 04

Administrative form - Drug Test (Probation and Parole) version 08

Administrative form - Information Notice for Offenders Subject to Substance Testing version 03

Administrative form - Statistical Information - Community Supervision version 02

Minor changes to appendices and administrative forms have been made to ensure consistency with the amendments made to the procedure - Substance Testing - Probation and Parole. The procedure is now in-confidence and not available to the public due to the inclusion of procedures relating to DPSOA orders.

Administrative form - Community Service and Education LOA Assessment version 04

Administrative form - Leave of Absence Offender Assessment version 04

Both administrative forms have been amended to reflect changes in the assessment procedure (clarification of the assessment process and direction on administering the RoR-PV), and have both had minor formatting changes to ensure consistency through both documents.

Work Order version 10

Approved Form - Form 13 - Work Order version 02

The procedure has been amended by the addition of new paragraphs in section 5 under the heading of community service, referring to:

• specifying the need for only one 'Application to Become Service Project' to be completed by a council if several projects in one area are required. The council is required to attach a list of all proposed work to be done within the community;
• a council officer or workplace health and safety officer conducting a workplace health and safety assessment of a project site may not have to use the form 'Community Service Project Health and Safety Assessment' as a general manager may use discretion to use an assessment that has previously been completed;
• the need for only one workplace health and safety assessment for projects at a work camp if the projects fall within the defined area of responsibility of the nominated authority; and
• that work camp supervisors are responsible for ensuring that prisoners are provided with safety clothing and equipment for each work site, and receive instruction on the correct and safe use of equipment used for projects including briefing to identify any potential workplace health and safety issues applicable to the project.

Form 13 - Work Order has been amended to include approved activities that are part of the Work Order procedure, as follows:

• medical, dental and optical treatment;
• vocational/educational courses, programs and counselling;
• essential shopping;
• participation in sporting events and community functions; and
• useful labour, and/or attend any approved community services projects.

Change of Name by an Offender version 02

The procedure as been amended:

• clarifying that an offender subject to a continuing detention order must apply to the chief executive if intending to make a name change;
• indicating that the Victims Register must be consulted regarding any request; and
• outlining the Victim Register's consultation process (section 3.1).

Hunger Strikes version 03

The procedure has been amended:

• in section 1, by adding a new section that provides additional guidance for determining when an offender is classed as being on a hunger strike;
• removing sections 5.1 and 5.2 as they are guidelines that are provided as a process for clinical assessment of an offender who is on a hunger strike;
• in section 6, to change the term "parenteral" to "enteral or parenteral" as it is very unlikely that parenteral feeding would be undertaken in these cases;
• in section 7, replacing "must" with "may" so that a psychiatrist is not required in the decision making process;
• clarifying communication between health services and correctional staff in anticipation of the transition of health services to Queensland Health; and
• to ensure that all actions, reviews and changes during a hunger strike are not considered in isolation but are responded to collectively by all services providers.

Victims Register - Release of Information version 02

The procedure has been amended (section 3) by:

• inserting that an eligible person should be advised if an offender becomes a classified patient under the Mental Health Act 2000;
• removing references to the delegates replicated in the Instrument of Delegation of Chief Executive Powers - CSA2006;
• removing the requirement for the Victims Register to consult eligible persons in relation to resettlement leave of absence applications;
• inserting the requirement to advise an eligible person of an offender's application for a name change;
• inserting the requirement to advise an eligible person of an offender being considered under DPSOA for a final order or for a contravention of the DPSOA order; and
• inserting, for matters that require contact by telephone "The Victims Register must make reasonable effort to contact the registered person (depending on the currency of contact details provided)".

Appendix - Condition Code Private Property version 04

This appendix has been amended to reflect the condition codes available for staff to select within IOMS.

Policy - Recordkeeping version 01

Procedure - Recordkeeping version 01

Administrative Form - Box Content Sheet version 01

Appendix - Guidelines - How to Approve to Approve or Decline Requests to Archive or Destroy Queensland Corrective Services Records version 01

Appendix - Guidelines - How to Archive Queensland Corrective Services Records version 01

Appendix - Guidelines - How to Destroy Queensland Corrective Services Records version 01

Appendix - Guidelines - How to Manage E Records version 01

Appendix - Guidelines - How to Send Corporate Records to Records Management Unit version 01

Appendix - Guidelines - How to Send Offender Records to Central Archives at Wacol version 01

Appendix - Guidelines - How to Send Records to Recall version 01

Appendix - Guidelines - How to Store Queensland Corrective Services Records version 01

Appendix - Guidelines - How to Use a Retention and Disposal Schedule version 01

The policy - Recordkeeping has been developed to provide authority, process, scope, responsibility and custodianship of Agency records throughout Queensland.

The procedure - Recordkeeping has been developed to provide direction, definition and guidelines for managing Agency records throughout Queensland. It establishes responsibilities for maintenance and control of recordkeeping within QCS.

All new appendices and administrative forms are to assist in the operation of recordkeeping.

Approved Form - Form 27a Application to Visit - Professional, Official or Other Business Purposes version 02

The following amendments have been made to Approved Form 27a:

• the section that refers to criminal convictions, refused access and escape related offices, the sentence "If Yes to any of the above questions, please provide details on a separate sheet" has been highlighted in bold;
• the sections "I certify that I have verified the applicant's signature and the above details against the identification provided" and "Requesting Officer" amalgamated into the one section; and
• the criminal history checked section now identifies the officer that authorises the request as it may be different to the visits approving officer under the section.

Offender Voting version 02

The procedure Offender Voting has been amended by:

• splitting section 1 to differentiate Federal and State enrolment requirements;
• adding to section 3 "A prison officer is declared at page B of the electoral enrolment form (authorisation number 33) to be an authorised person to verify identity documents"; and
• adding Electoral Commission Queensland details to section 5 in relation to voting at State and local elections.

Appendix - Cycle of Implementation and Monitoring - Chief Inspector Reports version 01

• for an independent follow up review led by the ED, Strategic Projects and reported to the Asst Director-General, Custodial Operations for endorsement and/or remedial action prior to closure of the monitoring process and referral of outstanding recommendations to the Incident Oversight Committee;
• for this review to occur on site at the facility approx 6 months following commencement of the implementation of recommendations. An update of implementation will also occur as part of the agenda for the Quarterly Performance Review for the facility;
• consistency for an independent assessment capacity and subsequent advice to Custodial Operations in relation to the operational implementation of recommendations. The suggested time frames are sufficient to provide motivation to the facility for completion and is a reasonable and practical period. The GM is provided support at regular intervals prior to the follow up inspection from a number of resources. Further, it provides the Custodial Operations Directorate with sufficient time prior to the follow up inspection by the Office of the Chief Inspector to take any necessary directive or remedial action in respect to any outstanding recommendations; and
• a greater level of confidence in reporting to the Director-General on operational change at the facility level when reporting on progress.

• to broaden the scope of the Media Access procedure to provide a process for officers who are approached regarding public speaking engagements as an Agency representative; and
• by expanding the title to include "and Public Speaking Engagements".

• in section 5.2 "When reintegration leave may commence" to replace Deputy Director-General, Correctional Operations and with Assistant Director-General, Custodial Operations;
• in section 7 to differentiate the approval process between programs of reintegration and resettlement leave, so that the delegate may approve a program of reintegration leave. This will mean that the delegate can manage the leave by making very specific conditions to regulate the implementation of a leave program without needing to sign individual leave applications as is currently the case; and
• in section 14.2 to replace the table that is inconsistent with the Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 with a reference to the instrument.

• clearly providing General Managers with discretion as to whether to order a criminal history check for professional and other business visitors. The following sections have been amended:
• application to visit:
  • provides for emergency services, law enforcement and child safety officers to gain entry by presenting a valid employee identification card;
  • the requirement to submit an application and complete a confidential information form is removed;
  • removes references to the requirement to be 'security cleared' before entering a facility;
• professional visitor:
  • information previously in 2.1 Legal Visits incorporated into this section;
• security clearance to be changed to 'Visitor must not pose a risk to the security and good order of the corrective services facility':
  • removes reference to security clearance and mandatory criminal history checks. Section now highlights that general managers must be satisfied visitor does not pose a risk to the facility and may rely on such information as is reasonable in the circumstances;
  • new paragraph inserted to clarify that a criminal history may only be ordered if requested by the general manager; and
• access to a facility:
  • removes reference to the requirement to have a 'security clearance'. Specifies that visitors, where required, must be first be approved to access the facility.

• to update Agency position titles;
• to indicate the legislation that outlines the Minister's discretionary criteria;
• to provide for the district office to be contacted directly by the State Coordinator Prisoner Transfers;
• to include a new section "Action by State Coordinator Prisoner Transfers" to outline the information required by a Probation and Parole office to conduct the assessment process; and
• to replace "family" with "sponsor".

• adding a section regarding obtaining/retaining independent legal representation;
• strengthening the process relating to contested breaches;
• adding a section regarding positive urinalysis samples; and
• removing references to the now obsolete Court Advisory Service.

• developing criteria for the decision making process for the approval of travel permit's for offenders currently subject to parole;
• to clarify the process to be undertaken when approving travel permits for DPSOA/IDRO/ICO/Parole and Intensive Correction Orders;
• to develop an application form for Temporary Interstate/Overseas Travel;
• to ensure a consistent State wide approach is followed when considering temporary interstate travel applications for offenders;
• to rectify the Corrective Services Act 2006 reference in relation to the interstate temporary travel of parolees;
• to rectify the reference to the Drug Court Act 2000;
• to limit the criteria to contact interstate authorities only for offenders subject to supervision orders and board ordered parolees where the offence is of a sexual or violent nature;
• to provide consistent references to supervision orders throughout the document; and
• to incorporate legal advice regarding the consideration for granting approval for temporary interstate travel for offenders subject to parole orders and intensive correctional orders.

• to replace 'probation and parole officer' with 'corrective services officer';
• to remove 'whereon... The said summons was issued' in accordance with legal advice; and
• to insert an EXAMPLE watermark.

• replace 'probation and parole officer' with corrective services officer'; and
• to insert an EXAMPLE watermark.

The Child Safety procedure has been amended to include:

Under the Child Protection Act 1999 (CPA) Part 3, Section 10, Division 1: A child in need of protection is a child who:

• a) suffered harm, is suffered harm, or is at unacceptable risk of suffering harm; and
• b) does not have a parent able and willing to protect the child from harm.

• A minor amendment under section 4 of the procedure to reiterate the importance of officers inputting case notes into IOMS following communication with the Department of Child Safety.

Procedure - Substance Testing Random - Corrective Services Facilities
Version 01

Administrative Form - Random Drug Test (Custodial)
Version 01

Substance Testing Random - Corrective Services Facilities is a new procedure, and provides a process for the conduct and management of identified random urinalysis testing within QCS facilities.

The procedure does duplicate the preparation, obtaining and dispatch of samples, possible impositions of sanctions and recording results, however having a separate procedure will minimise the likelihood of staff using the incorrect paperwork.

In addition, related appendices and forms have been modified, in consultation with Queensland Health Forensic Scientific Services, for the purposes of substance random testing and recording. These forms consist of:

• Urine Toxicology Service Request Form - Random Testing; and
• Chain of Custody - Random Testing.

The administrative form - Random Drug Test (Custodial) is a new form.

The Appendix - Suspension - Queensland Parole Order has been amended by:

• inserting a process for the manager to assess the merits of advising the offender of the supervision prior to his/her next scheduled contact, outlining the available options; and
• rearranging the content of the appendix to better provide for the safe management of an offender when suspending an offender's parole order.

Form 31 - Court Ordered Parole has been amended by:

• replacing references to "corrective services officers" with "chief executive or delegate";
• inserting "chief executive" before "Queensland Corrective Services" to specify who is authorised to supervise an offender;
• removing "report to his or her supervising probation and parole office immediately after release unless otherwise directed by a corrective services officer in writing" because it does not apply in instances when release is not on the day of sentencing;
• removing "shall be under the supervision of a corrective services officer assigned from time to time in respect of the parole period: since it duplicates (a) in the order;
• removing "not take preparatory steps to breach, or otherwise evidence an intention to breach, this order" since it is unnecessary;
• removing "sign the declaration contained in this order" since it is not a condition of the order"; and
• removing "comply with any conditions included in this order" due to its circular nature.

The Parole Board Administration procedure has been amended by:

• requiring the secretary of the relevant board to advise any external providers of reports that their report may be disclosed and that concerns in relation should be documented within the report. This is targeted at psychiatrists and psychologists engaged by the parole boards to provide assessments.

Administrative Form - Form 51 - Leave to Appear or be Represented by an Agent before a Parole Board version 02

Form 27 - Approval for Access to a Corrective Services Facility and Visit a Prisoner (Personal Visitor) has been amended by:

• clarifying for question "b" that "child relates to a child who is visiting the prisoner;
• ensuring the "Verification of Identification Provided" section of the form is consistent with that prescribed in the Regulations;
• deleting "accompanying adult" in the section "Particulars of child accompanying adult visitor"; and
• delete "person in charge" in the approval section, moving "/Resources/Procedures/Office Use Only" ahead of that section.

• providing an area for the offender to write or attach reasons for the change of name request.

The appendix - Your Rights While on Supervision (version 02) has been amended by:

• correcting information relating to the disclosure of confidential information;
• including a paraphrase of the purpose of the Corrective Services Act 2006; and
• to provide examples of possible consequences should an offender not comply with his/her order.

Temporary Travel Interstate/Overseas
Version 04

Administrative form - Form 7 - Permit for offender subject to drug rehabilitation order (IDRO) to leave or stay out of Queensland
Version 01

The procedure has been amended by:

• changing the availability to public;
• incorporating intensive drug rehabilitation order processes;
• identifying when the Victims Register should be contacted;
• providing for targeted use of the new regional positions of intelligence analyst;
• including links to the relevant instrument to assist with decision making;
• clarifying which is the relevant form;
• providing for the local office to be advised in the jurisdiction to which the offender wishes to travel; and
• adding a link to the appendix - interstate contacts.

The administrative form - Form 7 - Permit for offender subject to drug rehabilitation order (IDRO) to leave or stay out of Queensland, from the Drug Court Act 2000, section 22(c) has been added to the Temporary Travel Interstate/Overseas procedure.

Court Imprisonment Orders - seeking clarification
Version 01

Appendix - Template Letter to Judicial Authorities
Version 01

The attached procedure - Court Imprisonment Orders - seeking clarification and template letter to Judicial authorities provides a process for QCS when liaising with the courts to seek clarification in relation to orders of imprisonment to ensure correct sentence calculation.

The new procedure further ensures that appropriate and timely action is taken by QCS if an officer identifies an issue relating to the interpretation or application of an order of imprisonment imposed by a sentencing authority.

Appendix - Contravention - Probation/Intensive Correction/Community Service Order
Version 04

Appendix - Suspension - Queensland Parole Order
Version 04

The appendix - 'Contravention - Probation/Intensive Correction/Community Service Order' has been amended by:

• removing references to the Court Advisory Service and updating with new processes; and
• updating position titles.

The appendix - 'Suspension - Queensland Parole Order' has been amended by:

• inserting section 1 Criteria that outlines the conditions of suspending a parole order; and
• changing Operational Support Services Unit (OSSU) to Escort and Security Branch.

Child Safety
Version 04

Administrative form - Report of a Reasonable Suspicion of Child Abuse And/Or Neglect
Version 03

The Child Safety procedure has been amended by:

• the inclusion of the specific definitions of harm and the provision of a contextual example of harm in section 4;
• the inclusion of reference to s159M of CPA relating to requesting advice from DChS on the outcome of an assessment;
• the inclusion of a detailed list of information that will be requested by DChS when making a referral in section 5 - Information required by DChS;
• the inclusion of a timeframe for making a referral in section 7 - timeframe for making a referral;
• the inclusion of a section outlining escalation process of a referral in section 8 - escalation process; and
• the inclusion of reference to section 188 of the CPA and a brief description in section 10 - confidentiality of information.

The administrative form - record of notification of report to DChS was being utilised as a referral form. This form is not to be used as a referral form and will be removed.

Administrative form - report of a reasonable suspicion of child abuse and/or neglect - has been amended to replace the former record of notification form and contains more details for officers and health professionals to complete to make an appropriate referral.

Section five of the procedure, titled 'Contingency Exercises' has been amended by inserting the following:

• interagency contingency tests must be completed at a minimum of twice per year; and
• where a contingency test involves a role play, a safety coordinator must be appointed and a safety brief completed prior to commencing the test.

• The Tool Control procedure has been amended in the following sections:
  
  
  • Section 1.1 - work and construction sites
  • Section 2 - tool storage
  • Section 3 - security of high risk tools: high security facility
  • Section 5 - disposal of unserviceable tools

Administrative form - Suitability Assessment - Work Camp
Version 07

• The Work Order procedure has been amended to include the following under section three - Assessment of offenders:
  
  
  • where an eligible offender's assessment of suitability indicates a demonstrated pattern of violent offending of escalating severity, justification must be provided if approval for a work order is granted. This must include reference to how the offender has mitigated the level of risk to the community to a sufficient level to be placed at a work camp under a reduced level of supervision, refer CSA s67(2)(c).
  
  
• The administrative form - Suitability Assessment - Work Camp has been amended by inserting a tick box to identify a demonstrated pattern of violent offending and providing a section for justification if an offender is eligible to be transferred to a work camp.

• The Offender Voting procedure has been amended to delete reference to "/Resources/Procedures/Offender on remand" and has been replaced with "person on remand".

• An amended Form 37 has been developed by Offender Assessment, in consultation with Custodial Operations, Strategic Policy and Services and Legal Services Branch. The form addresses the issues raised above by including detailed instructions as to:
  
  
  • the date until which the warrant can be executed;
  • the need to ensure the suspension period does not extend beyond the offender's custodial end date;
  • the requirement to return the warrant after the suspension period expires;
  • the offender's full time discharge date as at the date of issuing the warrant; and
  • the requirement to contact the parole board before discharging an offender who is being held on a Form 37 warrant.

• This policy seeks to support Queensland Government Information Standard 18 (IS18) and Government Information Standard 45 - Software License Management (IS45). The purpose of these standards are to:
  
  
  • a) provide a starting point for the development of individual agency information security management; and
    
    
  • b) ensure effective and ongoing management of software licenses, including the tracking of media and licensing documentation.
    
    
• The Policy - Software aims to provide direction, coordination and management of the use of IT software within QCS' operation.

• The direction required updating in relation to the Corrective Services Act 2006 and contact details of the Environmental Protection Agency who are to be contacted to assess and remove an injured animal.
  
  
• In the case of a critically injured animal requiring euthanasia, it has been confirmed that a police officer is authorised under chapter six of the Police Powers and Responsibilities Act 2000 to destroy an animal in certain circumstances and if the animal is in pain to the extent that it is cruel to keep it alive.
  
  
• A procedure titled Treatment of Injured Animals has been developed to replace the administrative direction, which is now redundant.

• The procedure, Redress Scheme - final response to the recommendations of the Forde Inquiry into abuse of children in Queensland institutions - Version 01 will be published, with General Managers commencing the communication of the Redress Scheme and application process to the offenders.
  
  
• An updated brief will be provided to advise the number of applicants and of other operational issues. Advice on the Redress Scheme payment process will also be provided when available.
  
  
• Consultation and support with Department of Communities and the Public Trustee will continue.

• The offender voting procedure provides:
  
  
  1. eligibility to enrol and vote
  2. updating enrolment details
  3. voting at elections
  4. completing enrolment forms; and
  5. provision of information to the Australian Electoral Commission
  
  
  
• The appendix titled Schedule of Authorised Person for the Purpose of Privileged Mail has been updated to allow mail sent from and to the AEC and Electoral Commission Queensland to be marked privileged to ensure the integrity of the postal voting and priority of forwarding and receiving privileged mail.
  
  
• The AEC recently updated its application form for offenders who wish to enrol to vote. The form contains clear advice for offenders as to whether they can enrol and in which electorate they are entitled to be enrolled.
  
  
• The procedure is further informed by attaching the Prisoner Voting Fact sheet.

• This procedure has been amended to provide where applicable that an assessing officer is responsible for discussing the offender's case with the senior psychologist as per section 5.2 of the IRNA.
  
  

• Admission
  Version 07
• Assessment
  Version 07
• Planning
  Version 05
• Review
  Version 07

Admission - version 07

• The Initial Risk Need Assessment - Probation and Parole Version (IRNA-PPV) has been developed to replace the Initial Surveillance Assessment - Revised (ISA-R) and is due for implementation with version 1.10 of IOMS. The IRNA-PPV provides further guidance for probation and parole officers when conducting the assessment including examples of questions/areas to consider when assessing immediate risk and need/s and planning needs.
• Amendments made to the Admission procedure are outlined below:
  
  
  • the admission process includes conducting an Initial Risk Need Assessment - Probation and Parole Version (IRNA-PPV) (section 1 and 13);
  • completion of the RoR-PPV is not required for offenders subject to a DPSOA supervision order in order to protect the statistical accuracy of the tool (Section 14). The RoR-PPV is unable to calculate numbers of current offences for DPSOA supervision orders as offences are not entered on this type of order;
  • inclusion of the purpose and timeframes for completion of the IRNA-PPV (Section 15); and
  • removed reference to the ISA-R throughout the procedure.

Assessment - version 07

• The Assessment procedure has been reviewed to provide field staff with direction on administering the IRNA-PPV.
• Amendments made to the Assessment procedure are outlined below:
  
  
  • section 1.1 was amended to include immediate risk and need/s, general planning needs and level of service as assessment outcomes for the Queensland Corrective Services (QCS);
  • sources of information should also include traffic history, police briefs, professional reports, other persons, external organisations or other Government departments (section 1.2);
  • assessment officers must perform substance testing requirements and contravention actions until completion of the assessment and planning process (section 3);
  • include section in relation to supervision frequency - assessment phase until completion of the Offender Management Plan (OMP) and reference to appendix - Supervision Frequency Guidelines (section 3.2);
  • completion of the RoR-PPV is not required for offenders subject to a DPSOA supervision order in order to protect the statistical accuracy of the tool (section 3.3). The RoR-PPV is unable to calculate the number of current offences for DPSOA supervision orders as offences is not entered on this type of order;
  • inclusion of the purpose of, and timeframes for completion of the IRNA-PPV (section 3.4);
  • Apprehended Violence Order and Domestic Violence Order to be considered when allocating to a community service project (section 3.7);
  • remove reference to parolees performing community service where they are not employed on a full time basis (section 4); and
  • remove reference to the ISA-R throughout the procedure.
  
  
• The appendix - Process of Offender Management has been updated to include: Risk of Re-offending Screening Assessment, Initial Risk Need Assessment, Literacy Numeracy Assessment, and pre-release management strategy.
• The appendix - Level of Service Allocation Criteria has been amended to state Serious Violent Offence, declared in sentencing rather that Serious Violent Offender.

Planning - version 05

• Amendments made to the Planning procedure are outlined below:
  
  
  • reference to the ISA-R replaced with IRNA-PPV (sections 3.2, 5 and 8 (i));
  • any general planning needs are also to be included in the development of the OMP (section 5);
  • development of the OMP should also incorporate assessments of supervision management (section 8 (h));
  • add reference to new appendix - Supervision Frequency Guidelines (section 8 (m));
  • recommendations for placement should refer to custodial operations only (section 8 (n));
  • verification of the OMP must be completed within six weeks following admission in accordance with the probation and parole model and assessment procedure timeframes (section 9.2); and
  • remove 'service' from all references to Probation and Parole Service throughout document.
  
  
• The appendix - Supervision Frequency Guidelines has been developed by the Probation and Parole Directorate following removal of the surveillance component of the ISA-R and to support the probation and parole model. This appendix replaces Accountability Standard - Surveillance, Community Supervision Orders.

Review - version 07

• Amendments made to the procedure are outlined below:
  
  
  • replace all references to surveillance level with supervision frequency in accordance with the new standards and appendix developed by Probation and Parole Directorate to support the Probation and Parole Model (section 1, 2.4, 2.5, 3.1);
  • add reference to new appendix - Supervision Frequency Guidelines (Section 2.4);
  • review of OMP should also include general planning needs in accordance with the new IRNA-PPV (section 2.5);
  • supervision frequency may change without requiring an event based review however progression from one phase to another must be informed by an offender's progress while subject to supervision and undertaken via an event based review (section 3.2);
  • remove reference to the ISA-R (section 10.2);
  • a review for an offender allocated to a reporting level of service may be submitted to the relevant manager for verification (section 10.2); and
  • remove 'service' from all references to Probation and Parole Service throughout the document.

The Mail - Offender Mail procedure has been amended to provide for the new process. The procedure has been amended by inserting the following to section 2.2 - Search and censor of ordinary mail -

• The offender must clearly write their name on the back flap of the envelope. A stamp must be placed on the back of the envelope that provides the facility's mail address and a contact phone number.

The procedure has further been amended with the inclusion of section 2.3 - Unwanted Mail where it provides -

• The stamp placed on the back of the envelope will allow the recipient of the mail to contact the facility if they do not want to receive further mail from the offender. If contact is made, the recipient or their written response is to be referred to an Intelligence Officer. The Intelligence Officer must ensure that the recipient and the offender are recorded on the targeted mail register. The offender must also be advised of the 'stop mail' condition put in place by the recipient. Any further mail sent to the recipient by the offender is to be seized and returned to the offender. General Managers should develop a local procedure to facilitate the process if necessary.

The Intellectual Property procedure has been amended by the insertion of the following new section -

• Moral rights are personal rights that are granted to individual authors of copyright protected works. Authors hold moral rights in significant works even if the copyright in the material they produce belongs to their employer.

Authors have three (3) moral rights which are -

• a) right of attribution of authorship;
• b) right against false attribution of authorship; and
• c) right of integrity of authorship.

A significant work is usually a substantial/major work or work of a technical nature that is the result of considerable creative effort. Works of a purely administrative nature, such as briefs, submissions and media releases would not be significant works.

The Manager, Financial Management is responsible for establishing a register of employees who have authored significant works and specify if they have been attributed or not and, if not, the reason why they have not been attributed.

• Section 1.3 of the Safety Orders procedure has been amended by the following insertion:
  
  

  "This review must be conducted as part of the usual at risk management assessment processes and the recommendation presented during the Risk Assessment Team (RAT) meeting - refer procedure - At Risk Management (Self Harm/Suicide). Where a doctor or psychologist recommends cessation of a temporary safety order, but the RAT meeting outcome is that the offender should be maintained on observations under segregation, the General Manager or nominee must consider the placement of the offender on a safety order".

• The procedure has been amended by inserting section 7. Removal of offender from a corrective services facility for a law enforcement purpose; section 7.1 Corrective services officer responsibility and section 7.2 Urine/alcometer testing of offender.
• Strategic Policy and Services, Custodial Operations and Legal Services Unit are currently reviewing security clearance requirements with reference to the operation of ss 155 and 156 of the Corrective Services Act 2006. Further changes to this procedure are likely to be made once legal interpretation issues have been resolved.

• Section 2. Public Trustee of Queensland has been amended by limiting the amount allowed to be held in the prisoner trust account from $10,000 to $5,000 following an agreement between QCS and the Public Trustee of Queensland.

In response to the Chief Inspector's recommendation the procedure has been amended by?

• the addition of Section 11. Advising an offender's primary contact or other person of admission to an external medical facility. The new process provides that where an offender is admitted to an external medical facility and the medical condition indicated a serious threat to the offender's health and/or an extended period of admission, the following must occur?

1. the offender should be asked whether they would like contact to be made with their primary contact/s to make the aware of the offender's admission to an external medical facility;
2. where the offender is not able to be asked permission for contact to be made with the offender's primary contact/s the general manager or nominee must consider the nature of the offender's medical condition, expected duration of the offender's admission to an external medical facility, relevant security/escape related information and determine whether the offender's primary contact/s should be advised of the offender's admission.

The general manager or nominee will be responsible for making contact with the offender's primary contact/s where consented to under a) or determined necessary under b).

The Health Services Coordinator must ensure that the external medical facility has an up to date record of the offender's primary contact/s details.

• the addition of section 12. Clothing supplied to an offender admitted to an external medical facility for an extended period. This section provides that where an offender is to be admitted to an external medical facility for more than a 24 hour period, the offender must be transferred with a clean set of prison clothing, personal underwear and toiletries.

The amendments to the procedure includes the following:

• All Offender Management Plan Review (OMPRs) of offenders subject to community based orders (excluding community service orders), Court Ordered Parole Orders and those subject to scheduled reviews will be event based review;
• Section 3.2 Event based reviews has been amended to provide more structure/guidance around when an event based review should be completed;
• Section 4.2 Community supervision - minimum review timeframes has been amended to provide the updated Scheduled Review timeframes and Event Based Review timeframes.

• This new procedure provides for the management of transgender offenders.

• In April 2007, the Office of the Chief Inspector conducted a review to examine the process and practices associated with involuntary inter-regional offender transfers, particularly in relation to indigenous prisoners from Lotus Glen and Townsville Correctional Centres. These involuntary transfers were the result of the Agency's capacity utilisation initiative in the period February 2006 to January 2007.

• The Chief Inspector made a total of 24 recommendations, including practice and procedural changes.

• The procedural changes capture the revised protocols including a structured approach to the selection, notification, education and support of prisoners in an involuntary transfer scenario. Specific guidance and provisions for involuntary transfers have been included in the procedure, as well as minimum standards of accommodation to be provided for long distance transfers.

• The former 'Health Rights Commission' changed its name recently to 'Health Quality and Complaints Commission'. The appendix has been updated to contain the new name of the Commission as well as the former name in bracket to avoid any confusion.
• The version number or the implement date of the appendix has not been changed.

• In accordance with the request received from the Princess Alexandra Hospital Secure Unit the 'Hospital Summary and Instructions' box has been removed from this administrative form to allow more room for an explanation of the medical condition.

The procedure has been amended to reflect the changes in the legislation. The amendments include the following -

• Section 4. Moral Rights has been added to the procedure. According to this section moral rights relate to personal rights belonging to the creator of copyright works and cannot be transferred, assigned or sold. The creator has the right to be attributed for their work, not to have their work falsely attributed and not to have their work treated in a derogatory way. Any issues in relation to copyright, intellectual property and moral rights must be resolved prior to the artwork/craft being subject to the ACPO.
• Section 5. Artwork/Craft retained by offenders has been amended to comply with the procedure - 'Property of Offenders'. If approved by the general manager of the corrective services facility, offenders may retain their completed artwork/craft in their cell.
• The section Management by the Public Trustee has been removed from the procedure to ensure practices where an agreement between an offender and the Agency is legitimate.
• Section 6. Limitation of liability outlines the partnership with the Department of Education, Training and the Arts, to assist QCS in determining appropriate pricing of pieces of artwork/craft.
• According to the amended section 7.2 Exhibition/Display of artwork/craft through the ACPO the artwork/craft for exhibition must not contain material that-

1. is offensive;
2. is of a provocative nature, for example racist;
3. is sexually explicit; and/or
4. depict violence or threatening images.

• Section 7.2 Exhibition/Display of artwork/craft through the ACPO also outlines that artwork/craft may be displayed for sale by electronic means on the QCS internet and intranet sites subject to an offender signing the administrative form - 'Application to Donate Artwork/Craft'.
• Section 11. Sale of donated artwork/craft and Section 12. Sale of artworks to employees and engaged service providers clarify that all sales of donated artwork/craft must be coordinated through the Project Officer, ACPO.
• The following administrative forms have been amended accordingly:

• Agreement between Agencies for Displaying Offender Artwork/Craft
• Agreement between the Artist and Queensland Corrective Services for Exhibition of Offender Artwork/Craft
• Application to Donate Artwork/Craft
• Artwork/Craft Licence Agreement
• Guidelines for the Organisation of an Exhibition
• Request for Approval - Local Exhibition/Project/Initiative
• Request for Return/On-forwarding of Artwork/Craft

• The following administrative form is no longer required:

• Public Trustee - Application to Discontinue Management

• This administrative form has been created as a result of the recent Roster Review that was conducted on all correctional centres.
• According to the new practice correctional centres cannot implement new rosters without approval from the Executive Director, Corporate Services. This administrative form has been created for the approval process.

• The procedures 'Child Protection - Reportable Offenders' and 'Transfer of Offenders' require that in all instances where a reportable offender is approved to change residence that the Child Protection Register (CPOR) must be advised as soon as practicable using administrative form - Notice to CPOR of Particular Event under CPORA. Currently the form does not nominate change of residence as a particular event. The form has been updated to include 'change of residence' as a particular event.

• A new section 4.1 Discharge from custody to court ordered parole has been inserted to provide a process for the discharge of offenders from custody to court ordered parole. The section commences with an outline of the responsibilities of custodial staff and provides a process for:

• sentence management staff at a corrective services facility in the week preceding court ordered parole release dates;
• ensuring that all offenders attend an individual/group initial report with a probation and parole offices at the facility prior to court ordered release;
• updating the relevant sections on IOMS; and
• providing copies of the form 31 - Court Ordered Parole Order and new administrative form - Court Ordered Parole Reporting Notice to the offender.

• Section 4.1 also outlines the responsibilities of probation and parole staff in relation to offenders, including a requirement to personally visit custodial facilities once a week to conduct an initial report, prior to an offenders release to court ordered parole.
• The section also provides that in instances where an offender has been sentenced to a period of imprisonment for less than seven days an may not be available to attend a probation and parole initial report prior to release, that the role of the probation officer is to be performed by sentence management staff.
• The purpose of the initial report is explained in section 4.1 where upon visiting the facility the probation and parole officer :

• explains the condition and consequences of failing to comply;
• advises the offender they must seek approval for travel;
• obtains the offender's personal contacts and confirms with the offender;
• establishes the probation and parole district office/reporting centre that the offender is to report to following release;
• contacts the probation and parole district office/reporting centre to make an appointment on the offender's behalf for his/her next report; and
• provides a record of the details of the appointment to the offender, relevant district office and to sentence management staff.

• In section 5. Travel arrangement - custody the paragraph provided for the Regional Director, Northern Region to support the travel expenses for an Aboriginal or Torres Strait Islander offender wishing to return to his/her community has been deleted as it is no longer the practice.

• Section 2.1 has been amended by the following insertion-

2.1 Threats against a staff member

Where an offender or other person makes a threat against a staff member or his/her family that is not directly made to the staff member, the following must occur as soon as practicable but no later than 24 hours after the threat has been made -

1. the officer who becomes aware of the threat made to another staff member must complete an incident report documenting the threat irrespective of whether the threat was considered to be of a serious nature or not (refer appendix ? Code and Incident Definitions ? 606) and the report must be submitted to a supervising officer;
2. the supervising officer must enter the incident report into IOMS and advise a line manager;
3. the line manager endorsing the IOMS incident report must advise the staff member who is the subject of the threat of the nature and content of the threat and that an incident report has been completed. The line manager must also inform the staff member's district manager or general manager of the incident.

• The following amendment has been made to section 2 to ensure that the use of force by a corrective services officer is reported in IOMS-

2. Reporting an incident

Where an incident involves the use of force by a corrective services officer, this must be recorded in the IOMS incident report. This involves selecting the 'Use of Force' check box that will then open a 'Use of Force' tab page. If the incident was resolved by negotiation or communication the 'Yes' check box may be endorsed and no further information in the Use of Force tab page is required. If 'No' is selected, all reference data in the open fields must be completed.

Refer procedure - Use of Force

• The title of the administrative form has been changed to 'Example Application to Expend from Trust Account (Store); and
• at the bottom of the form the following sentence has been inserted:

"/Resources/Procedures/Only the position titles / approving process may be varied to reflect the approval process at a correctional centre level."

• Section 66(1) & (3) Work Order of the 'Instrument of Delegation of Chief Executive Power - Corrective Services Act' was amended in September 2006. The administrative form - 'Suitability Assessment - Work Camp' is now amended to reflect the changes in the Delegation.

• Section 3.1 Enrolling on the PTS has been amended by inserting that an offender must not list a telephone number of a person for the purpose of conducting an interview with the offender.
• Administrative forms - Application for Enrolment onto the Prisoner Telephone System and Application to Amend PTS Auto Dial List have been updated and linked to the governing procedure. This ensures that the forms are more readily available and accessible to amend when necessary.

• The roll out of the new Probation and Parole Model involved the closure of the Court Advisory Service. The Court Advisory Service previously managed requests for criminal histories, police briefs and traffic histories. A position in Brisbane Central district office now performs this function.
• The administrative forms - 'Request Traffic History' and 'Request for Criminal History and QP9' have been amended to provide the correct new contact details.

• The procedure has been amended to provide that the Chief Executive approves the use of altar wine at a religious services conducted by approved religious visitors.
• In section 9 Security Issues the following paragraphs have been inserted:

"However, a religious visitor is authorised to take into a corrective services facility a quantity of alcoholic wine for the purpose of conducting religious services. On arrival at the corrective services facility the religious visitor must declare the wine and corrective services officers must be satisfied that the wine is being taken into the centre for the purpose of conducting a religious service. This wine must be securely stored at the corrective services facility as determined by the general manager.

Access to the secure store of wine will be granted to approved religious visitors for the purpose of conducting religious services. The wine may be given to prisoners to consume as part of the religious service. Refer CSA s 128(2)(a), CSR s 20(k)."

• A new section (Part C) has been inserted into the administrative form so that the accommodation manager can approve the product before an item is purchased. Once the item is received and receipted the reception store required to issue the item. In this process the reception store officer undertake a check of the item to ensure the safety and security of the centre.

• Section 2 Application to visit has been amended to provide the following as the second paragraph:

"Security clearances are to be processed through the Queensland Police Service Information Centre (QPS). In exceptional circumstances where time does not permit a clearance to be processed by the QPS a request may be made to the Corrective Services Investigation Unit (CSIU). CSIU will be able to provide information in relation to any Queensland criminal history to enable the visitor application to be provisionally processed and approved. A clearance through QPS must still be processed to ensure interstate criminal history is checked."

• In the same section the following has been inserted into the third paragraph as point d):

d) visitors and requests for security clearances (criminal history checks) must be recorded in IOMS. Refer appendix - Recording Visitor Applications and Security Clearances in IOMS.

• A new appendix - Recording Visitor Applications and Security Clearances in IOMS has been developed to provide a more effective process for the assessment and processing of visitors (excluding personal visitors) to a corrective services facility.
  
• The following has been inserted into the procedure as section 3.8 Drug Court assessment officers:

"Drug Court assessment officers may be required to attend corrective services facilities to interview offenders to determine their suitability to be sentenced to an Intensive Drug Rehabilitation Order (IDRO).

A Queensland Health staff member attending a facility to perform an assessment function for a Drug Court is a government visitor in accordance with section 3.1 of this procedure. A staff member of a cooperating organisation performing an assessment function is a professional visitor in accordance with section 3.4.

QCS is committed to assisting these staff in the performance of their duties and ensuring Drug Court objectives are met.

Refer - Drug Court Program Joint Practices and Procedures Manual"

• New procedure
• The procedure has been created to communicate the restriction of alcohol on the premises unless prior approval is gained from the Executive Director, QCS Academy.
• The procedure will apply to all academy staff, course participants and visitors and clearly communicated the responsibilities of academy staff, course participants and management.
• The procedure provides the course of action should a person fail to abide by the alcohol restriction.

• Section 13 Reception Processes - Community Supervision has been amended by making reference to a new administrative form - Statistical Information - Community Supervision. The administrative form will be utilised to collect an offender's personal and order details on admission to a Probation and Parole district office.
• Section 13 also outlines that the functions of reception in community supervision include the Risk of Re-offending: Probation and Parole Version (RoR-PPV), Initial Surveillance Assessment - Revised - Completion Considerations and actions that must be taken when an offender fails to report.
• Section 14 Risk of Re-offending - Probation and Parole Version (RoR-PPV) has been inserted to outline the process of when RoR-PPVs are to be conducted within one week of first contact and generated in IOMS for all offender admissions excluding community service orders, fine option orders and post-prison orders where a Risk of Re-offending - Prison Version (RoR-PV) has already been completed.

• Section 7.2 Risk of Re-offending: Probation and Parole Version (RoR-PPV) has been inserted to outline the process of when a RoR is to be administered. This section also links to the Risk of Re-offending: Probation and Parole Version Screening Tool administration manual in adobe format compiled by Griffith University.
• Section 7.2 also outlines that the RoR-PPV will determine the level of service provided to offenders and refers to a new appendix - Level of Service Allocation Criteria.
• Minor reiterative amendments have been made throughout the procedure at relevant sections and where applicable to ensure the process for the RoR-PPV and RoR-PV is addressed.
• Amendments to incorporate RoR-PPV have been made to appendix - Offender Risk Needs Inventory - Revised - Completion Considerations.

• Section 3.2 Probation and Parole Service has been amended to outline that:

• For offenders who receive an Offender Risk Needs Inventory - Revised (ORNI-R), the development of the OMP occurs following administration of the ORNI-R and must be completed within seven weeks of admission. The OMP with the ORNI-R must be verified at the offender management team meeting within two weeks following admission.
• For offenders who do not receive an ORNI-R, the development of the OMP occurs following administration of the Inital Surveillance - Revised (ISA-R) and should be completed and verified within four weeks of admission.

• Amendments to section 3.2 have also been included into appendix - Initial Surveillance Assessment - Revised - Completion Considerations.
• Further amendments have been made throughout the procedure at relevant sections and where applicable to ensure the assessment process is addressed.
• Appendix - Offence Severity Scale has been reinstated as a link to procedures Admission, Assessment and Planning.

• The procedure has been amended to provide that:

• offenders may be approved for inter-facility visits and may travel to visit an offender at another facility;
• low classified offenders may visit high security offenders but the visit must occur at the centre where the high security offender is accommodated unless there are exceptional compassionate circumstances approved by the Executive Director;
• high security classification offenders may only be approved for telephone and video-conference contact with another high security classification offender; and
• offenders who request and are not granted inter-facility visits because of their security classification should be granted an inter-facility video-conference.

• The amended procedure also provides that, for an offender accommodated at a high security facility who has been granted inter-facility visit, a search requiring the removal of clothing must only occur upon leaving from and returning to the facility at which they are accommodated. An exception to this is where there is a reasonable suspicion that the offender is concealing contraband. If there is a reasonable suspicion a further search requiring the removal of clothing may be conducted by the receiving facility.

• Section 10.2 Visitor identification has been amended to include:

"Where an electronic scanning or biometric identification system is available at a corrective services facility, visitors 18 years of age or older must be registered on the system. The visitor must be processed on the system when accessing the facility.

If an adult registered on the identification system attends the facility with children under the age of 18 years, these children may enter the mantrap with the adult to gain access to the facility. Refer CSA ss 162, 163; and appendix - Biometric Identification."

• The creation of the appendix - Biometric Identification outlines how the biometric information is recorded, stored and used. This will be made available in gatehouses and visits areas to inform the public and staff.

• the procedure has been formatted in accordance with policy Instruments standards;
• references to 'Department of Corrective Services' have been replaced with 'Queensland Corrective Services'
• the purpose of the procedure has been amended to better reflect the scope of the procedure;
• the procedure has been renamed to assist navigating through procedures on the intranet/internet using a more logical naming structure; and
• previously included principles have been removed from the procedure.

• the procedure has been formatted in accordance with policy Instruments standards;
• references to 'Department of Corrective Services' have been replaced with 'Queensland Corrective Services'
• the purpose of the procedure has been amended to better reflect the scope of the procedure; and
• previously included principles have been removed from the procedure.

• the procedure has been formatted in accordance with policy Instruments standards;
• references to 'Department of Corrective Services' have been replaced with 'Queensland Corrective Services'
• the purpose of the procedure has been amended to better reflect the scope of the procedure; and
• previously included principles have been removed from the procedure.

• the procedure has been formatted in accordance with policy Instruments standards;
• references to 'Department of Corrective Services' have been replaced with 'Queensland Corrective Services'
• the purpose of the procedure has been amended to better reflect the scope of the procedure; and
• previously included principles have been removed from the procedure.

• the procedure has been formatted in accordance with policy Instruments standards;
• references to 'Department of Corrective Services' have been replaced with 'Queensland Corrective Services'
• the purpose of the procedure has been amended to better reflect the scope of the procedure; and
• previously included principles have been removed from the procedure.

• the procedure has been formatted in accordance with policy Instruments standards;
• references to 'Department of Corrective Services' have been replaced with 'Queensland Corrective Services'
• the purpose of the procedure has been amended to better reflect the scope of the procedure; and
• previously included principles have been removed from the procedure.

Workplace Attendance Strategy

Version 01

• workplace attendance;
• absenteeism;
• workplace health and safety;
• and rehabilitation.

In addition, the procedure provides guidance regarding-

• Human Resource Manager's and Assistant General Manager's functions;
• the interview process for assessing support and supervision needs for employees who have difficulty engaging in work duties; and
• referral to the Workforce Support and Strategy Unit, Human Resource Services Branch when interventions have been unsuccessful.

• Version 02 of the appendix was implemented on 02 April 2007 to reflect what information IOMS contains.
• The Custodial Directorate noticed that the previous version of the appendix provided important that needs to remain accessible, therefore the content of the version 01 of the appendix has been resurrected and implemented as Version 03.

• The Queensland Corrective Services Academy has recently been audited. As part of this process the administrative form - Training Room Booking has been amended to reflect accountability for the agency and price increases in the cost of food.

Administrative form - Drug Test Authority (Probation and Parole)
Version 01

Drug Test (Probation and Parole
Version 07

• The former administrative form - 'Drug Testing (Probation and Parole)' was split into two forms. The new administrative form - 'Drug Test Authority (Probation and Parole)' is only required to be completed once during an order while the amended administrative form - 'Drug Test (Probation and Parole)' is to be completed for each test taken.

• Due to difficulties with security and the management of the use of the resource, offenders who are accommodated at a Work Camp will not be eligible for use of In-Cell Computers.
• To address the above issue the procedure has been amended. Section 1. Process of the procedure now reads:

"An offender may access an in-cell computer only for an approved educational or vocational program identified in the offender's management plan. In-cell computers must not be approved for legal purposes or recreational use or offenders who are accommodated at a Work Camp."

• Section 4 of this procedure has been amended to ensure that there is a process for the notification to QPS of a reportable offender's return to custody by adding:

"If a reportable offender who has been identified with the Australian National Child Offender Register (ANCOR warning flag in IOMS) is readmitted into corrective services custody, the Child Protection Offender Registry (CPOR) must be notified as soon as practicable by faxing administrative form - Notice to CPOR of Particular Event under CPORA to (07) 3236 0273."

• Section 5 has been amended by deleting dot point b) and c) and replacing with:

2. ensure the Police transfer document is signed by the escorting Police officer, the Reception Store officer and the offender; and
3. provide a copy of the Police transfer document to the escorting Police officer as confirmation of the receipt of the offender.