Procedure - Review - Probation and Parole

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Purpose
1.	General
2.	Types of review
2.1	Review of supervision frequency
2.2	Review of OMP
3.	Scheduled and event based reviews
3.1	Scheduled reviews
3.2	Event based reviews
4.	Minimum review timeframes
5.	Offender management groups
6.	Special planning considerations
10.	Review process
10.3	Progress reports - interstate orders supervised in Queensland
10.4	Progress reports - Queensland orders supervised interstate

Purpose

To ensure an offender's progress is evaluated in accordance with the Offender Management Plan (OMP) and those areas for further assessment and/or intervention and any requirements for modification of the plan are identified.

1. General

The review of an offender's supervision frequency and the OMP is conducted at various times, prescribed and optional, during an offender's sentence.

2. Types of review

2.1 Review of supervision frequency

An offender's supervision frequency must be reviewed as part of conducting a review of the OMP. The supervision frequency may also be reviewed when significant events occur. The presence of mediating factors and improvements in behaviour should occur prior to reduction to an offender's supervision frequency.

Refer appendix - Supervision Frequency Guidelines

2.2 Review of OMP

An OMP is subject to regular reviews. When conducting an OMP review (OMPR) a throughcare and whole of sentence/order planning approach must be implemented. Each review must capture factors relevant to past events in the current correctional episode as well as addressing future short and long term planning objectives.

The focus of a review is on-

1. the period since the development of the plan up to and including or the most recent review;
2. the remaining period of the offender's current correctional episode
3. establishing goals and milestones for the next review period;
4. identified pre-release and post-release community reintegration needs; and
5. if relevant, both community and custodial considerations.

Significant milestones should be identified during the planning process. As the offender's sentence progresses, changes to the offender's circumstances may emerge and the milestones in the offender's plan should be varied to accommodate the changes. Examples of change may include changes to family circumstances or reoffending.

A review determines whether the strategies to manage an offender need to be altered to match the management objectives of the offender management group determined as most appropriate for the OMP. For example, an offender in the preparation group may have achieved a level to enable the offender to successfully participate in recommended interventions. The plan for the offender should be reviewed, in accordance with appendix - Applying Offender Management Groups.

When relevant, probation and parole officers and senior advisers, sentence management should work together in conducting a review.

An evaluation of an offender's progress during the review period must be provided to the offender. The offender must be advised-

1. of the goals that must be met during the next review period;
2. of any changes recommended to the offender's long term goals;
3. of the consequences of any change to the allocated offender management group;
4. that the offender's allocation to a particular offender management group is determined in accordance with the offender's individual application to addressing criminogenic needs, non-criminogenic, general planning and/or reintegration needs and the achievement of personal goals or milestones detailed in the OMP; and
5. of the offender's general behaviour , attitude and progress with the order conditions.

The offender's attitude and relevant comments about the plan are to be documented in the plan prior to verification. The review considerations and determinations must be recorded in a timely manner on IOMS. The recommendations, verification and any associated comments must also be recorded on the system.

The offender must be provided with a copy of the recommendations and verifier's comments. The surveillance pages of the probation and parole OMPR are not to be issued to the offender. An offender under community supervision must not be provided with information pertaining to supervision frequency and types. The remaining recommendations of the OMP must be discussed with the offender and, where appropriate, a copy of the intervention recommendations and verifier's comments should be provided to the offender.

An OMPR must be forwarded to the relevant delegate or team meeting within one week of the offender's case being reviewed.

It is not necessary for an OMP review to be conducted if the order expiry date is within one month.

3. Scheduled and event based reviews

3.1 Scheduled reviews

A scheduled review of an OMP and supervision frequency must be conducted at regular intervals as prescribed in this procedure. Reviews are scheduled at regular intervals-

1. to ensure offenders are progressing through their goals;
2. to integrate new information, including post-release community reintegration issues; and
3. to ensure that offenders are subject to appropriate community supervision frequency.

Refer procedure - Planning; Developing an Offender Management Plan - Community Supervision

3.2 Event based reviews

Unless stated otherwise, all OMPRs of offenders subject to probation and parole supervision will be event based reviews (EBRs). Consequently, OMPs must be actively managed and revised as required.

An event based review must be undertaken at any time an offender's circumstances change significantly including-

1. transfer between secure custody and probation and parole supervision (the receiving facility or probation and parole office must perform the event based review);
2. conviction of a further offence, incurring a further sentence or order that significantly affects the term of the correctional episode or there are additional special conditions placed on an order;
3. a significant change in an offender's circumstances or behaviour (eg relevant INTEL information may escalate risk of re-offending);
4. if a change in the offender's circumstances results in significant changes to planned interventions or surveillance, including the addition of substance testing (refer appendix - Suitability for Testing - Probation and Parole);
5. prior to progressing the offender to another offender management group..
6. the OMP requires review (eg actions of the existing OMP have been achieved, such as completion of a criminogenic program or other intervention and the plan requires amendment).

An event based review that is facilitated as a result of completion of an intervention program must consider the program exit report and/or recommendations made by the program facilitator/s for further intervention. Any recommendations for further intervention must be included in the plan. For example, following completion of a sexual offending program, outstanding needs may be identified in the exit report with recommendations for participation in further intervention programs.

4. Minimum review timeframes

Review timeframes are calculated from the date of the verification of the most recent review.

Review Type	Order Type	Review of OMP
Scheduled Review	Supervision (DPSOA) Orders	6 monthly
	Board Ordered Parole	12 monthly
Event Based Review	Community Based Orders (excluding Community Service Orders and those listed in “Scheduled Review” above) Court Ordered Parole Order	A review of an OMP/R is not required unless triggered by an event based review (refer section 3.2 of this procedure).

5. Offender management groups

The offender management groups are categories to which offenders are allocated to assist in identifying and providing overarching strategies for individual management.

As part of the development of the OMP, an offender management group is assigned to an offender and must be reviewed, at a minimum, each time the offender's OMP is reviewed.

The management grouping of offenders provides a direction for formulating OMPs however the groupings must not be so prescriptive as to prevent the individualisation of plans.

An offender may be managed under two groups at one time, for example, an offender with a community based order who is later sentenced to a custodial term. The offender's primary management group will be according to the location of the offender or the higher-level management group. Communication must occur between locations and relevant agency officers to ensure the offender complies with the requirements of both orders.

Refer appendix - Applying Offender Management Groups

6. Special planning considerations

Special planning considerations must be taken into account if matters related to the specific demographic characteristics of an offender are relevant.

Details pertaining to culture, gender, age, disability and location must be recorded and considered as a factor along with other management objectives related to assessed risks and needs.

Examples-

A guardian with children who can only perform community service between certain hours on given days due to their responsibilities related to the children.

An aged offender who has limitations to the type of physical activity that can be performed.

An offender with a disability or special medical needs that require access to specific support services.

If special planning considerations are required for an offender, information must be provided on what impact this will have on the offender's ability to address criminogenic needs and, if possible, how this impact is likely to be addressed.

Refer procedure - Planning

10. Review process

.An offender should be involved in reviewing the plan and in setting the goals. A review relating to an offender assigned to a reporting level of service may be submitted to the relevant manager for verification.

Other cases should be presented to a review team consisting at a minimum of the supervising officer and district manager/supervisor or team leader. The focus of the team meeting should be to verify the OMPR and ensure the review continues to provide an integrated, consistent approach to rehabilitation and surveillance management, which would stand up to public scrutiny. The assessment team leader must countersign the ratified review. The next review will be as per section 4.2 of this procedure.

Refer appendix - Developing an Offender Management Plan - Community Supervision

10.3 Progress reports - interstate orders supervised in Queensland

Event-based reviews must be completed on interstate offenders supervised in Queensland in the same manner as for the equivalent Queensland order however, unless specified by the district manager/supervisor or nominee, periodic written progress reports to interstate authorities are not required.

Refer procedure - Transfer - Offenders under Interstate Community Supervision Moving to Queensland

10.4 Progress reports - Queensland orders supervised interstate

Verbal reports must be obtained for a Queensland offender subject to a Queensland order who is supervised by an interstate authority at regular intervals, determined in the OMP. The supervising officer must record contact with the interstate authority in IOMS (ie contact summaries).

Event-based reviews must be completed in IOMS for offenders subject to Queensland orders supervised interstate where an event under section 3.2 occurs.

Refer procedure - Transfer Interstate/Overseas - Community Supervision

Peter Bottomley
Acting Commissioner

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