Title: Property of Prisoners
Category: Custodial Operations - Standard Operating Procedure
Implement Date: 31 May 2012
Application: Custodial Operations
Appendices and Forms
Associated Custodial Operations Standard Operating Procedures
QCSA Training Manual
Review Date: May 2016
Ownership: Custodial Operations
|3.||Administration of Property by Public Trustee|
|4.||Property Limits and Possession|
|4.2||Exclusions from property limits|
|4.4||Additional personal property|
|4.5||Possession of personal property|
|4.6||Hire television sets|
|4.8||Property accompanying a visitor (hand in)|
|4.9||Other delivery of property|
|4.10||Purchase of property by a prisoner|
|4.11||Manufactured hobby items|
|5.||Storage and Safeguarding of Prisoner Property|
|5.1||Safe storage and administration of valuables|
|5.3||Safe guarding property in an prisoner's possession|
|5.4||Temporary absence of a prisoner|
|6.||Recording a Prisoner's Property|
|6.1||Compiling a record of items of property|
|6.2||Receiving personal property|
|6.3||Property item condition|
|6.4||Issuing personal property|
|6.5||Reception of property and prisoner|
|7.||Prisoner Property Transfer|
|7.1||Return of personal property upon transfer|
|7.2||Low security facilities|
|7.3||Failure to produce property that has been issued|
|7.4||Packaging of property|
|7.6||Receiving transferred property|
|7.7||Notification of property discrepancies|
|7.8||Transport of property by Queensland Rail|
|7.9||Transfer to police custody|
|7.10||Reception from police custody|
|7.11||Discharge of a prisoner|
|8.||Disposal of Prisoner Property|
|8.1||Death of an prisoner|
|8.2||Property of an escapee|
|8.3||Escapee returned to custody|
|8.6||Handing out property|
|8.7||Acquisition of prisoner's property|
To provide for the storage, recording, safe keeping, management, transfer and disposal of the property of a prisoner in a corrective services facility-
Safety and Security - Our Principles
Refer - Safety and Security - Our Principles (in-confidence) - Incentive
Chief Inspector Healthy Prisons 2007 - Standard 3.21 -3.25
Refer - Healthy Prisons Handbook
Standard Guidelines for Corrections in Australia - Standards 1.7, 1.8
Refer - Standard Guidelines for Corrections in Australia revised 2004
The General Manager of a corrective services facility must ensure the storage, recording, safe keeping, management, transfer and disposal of prisoner property. Refer Corrective Services Act 2006 (CSA) s. 317; Corrective Services Regulation 2006 (CSR) s. 45; Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 (in-confidence)
The Chief Executive or delegate may impose conditions about the use of property by a prisoner in accordance with CSA s. 317 and must provide for the management of prisoner property, including the safe keeping of a prisoner's property held in a facility's property store.
The General Manager must establish a process which ensures that a prisoner's property and valuables are fully inventoried and recorded electronically on the integrated offender management system (IOMS) entries should clearly describe each item including but not limited to size, shape, colour and any specific features. IOMS must be updated whenever additional property is added or property is sent out.
Refer also procedure - Prisoner Monies
Prisoner property means personal property that comes into the lawful possession of a prisoner in a manner authorised by Queensland Corrective Services (QCS) standard operating procedures. Prisoner property includes items stored within a facility and items issued to a prisoner for his/her use. Consumable items, magazines or periodicals are not defined as prisoner property for the purposes of this standard operating procedure.
For the purposes of this standard operating procedure, a “transporting officer” means the corrective services officer responsible for transporting a prisoner's property between facilities.
In accordance with the provisions of the Public Trustee Act 1978 (PTA), the Public Trustee is responsible for managing a prisoner's affairs if-
For each of the above circumstances, the Chief Executive or delegate must ensure that the Public Trustee is advised. A notice advising that the Public Trustee is administering a prisoner's affairs must be placed on the prisoner's Offender File.
Refer CSA s. 311(4) for matters relating to requests for payment by the Public Trustee.
A copy of the notification that the Public Trustee will no longer administer a prisoner's affairs must be placed on the prisoner's Offender File. Refer PTA s. 92
The Chief Executive or delegate may apply to the Public Trustee to resume management of a prisoner's affairs. A copy of the notification that the Public Trustee agrees to resume management of the prisoner's affairs must be placed on the prisoner's Offender File. Refer PTA s. 93; Instrument of Delegation of Chief Executive Powers - Public Service Act 2008 (in-confidence).
Refer also standard operating procedure - Barrier Controls- prohibited things
Refer CSA s. 317(5) and CSR s. 45 (1)(a) and (b)
A prisoner must be informed upon reception at a facility that the total volume of prisoner property the facility will hold, including property issued and held in a cell or room, must not be greater in volume than one large suitcase (0.25m3). In the case of the alternate storage systems employed the Southern Queensland and Lotus Glen Correctional Centres prisoner property is limited to a total weight of 8 kg. The following items must be included within the allowance, subject to approval by the Chief Executive or delegate and dependent on the facility's electrical capabilities-
Subject to the discretion of the Chief Executive or delegate, property in excess of the allowance is not to be accepted into the facility. If a prisoner's property exceeds the allowance the prisoner must choose items to dispose of by-
If a prisoner declines to choose items to dispose of, the Chief Executive or delegate must arrange for the commercial storage of the excess and advise the prisoner that storage fees will be deducted from his/her trust account.
Refer CSR s. 45
For example, a wheelchair, speech synthesiser or hearing aid may be excluded from the value limit.
For the purpose of this standard operating procedure, the term photograph is inclusive of pictures or images produced or transmitted by media such as digital cameras, scanners and copiers.
The Chief Executive or delegate may allow a prisoner to possess personal photographs in a corrective services facility (refer CSA s. 317 and Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 (in-confidence)) .
Approved photographs must -
The onus to establish a family relationship between a prisoner and a child depicted in a photograph to the sufficient satisfaction of the Chief Executive or delegate will be on the parent/guardian of the child. This must include the parent/guardian submitting a Statutory Declaration with the child's photograph which declares their parent/guardianship status of the child/ren and the established family relationship between the prisoner and the child/ren..
A person's declaration may be taken by-
Refer Oaths Act 1867 and http://www.courts.qld.gov.au/__data/assets/pdf_file/0004/88555/gen-f-qld-stat-dec.pdf
The General Manager must ensure that the photographs are stamped on the reverse with the prisoners IOMS number denoting ownership.
Refer CSR s. 45(4)
With the approval of the Chief Executive or delegate, a prisoner may acquire additional items of personal property provided the property limit is not exceeded and the value of an individual item does not exceed $500.00.
Sources of additional property include-
Personal property must not be issued to a prisoner unless approved and the prisoner has completed administrative form - Acknowledgement of Responsibility for Property. The form signed in respect of the initial issue of items is sufficient for subsequent issues of items. Officers must confirm that a signed form of responsibility is on the prisoner's property file before any personal property is issued on subsequent occasions.
Where property is a replacement item the item should be returned to the store for disposal at which time the replacement will be issued on a one for one basis and recorded on IOMS.
For personal property a prisoner is permitted to have in their possession refer operational instruction - Prisoner Jewellery
The Chief Executive or delegate may require that a prisoner have a television set in the prisoner's cell or room only by a hire arrangement. A prisoner must be advised of this in writing when received into a facility. The prisoner must acknowledge receiving this advice by signing a copy of the written notification that must include the prisoner's authority for payment of the hire fee from his/her trust account and it must be placed on his/her property file. Refer CSA s. 314
At the discretion of the Chief Executive or delegate, a prisoner may have electrical items. Refer CSA s. 317(2)(b), (3) and (4)
Any electrical item designed to produce heat through an element should not ordinarily be issued to a prisoner because of the high current draw of such equipment and its capacity to overload electrical circuits.
An electrical item that operates from mains supply 240v must be checked and duly certified by an appropriately qualified person as safe to use before being issued to a prisoner, unless used on a circuit with an earth leakage safety system.
The cost of the initial and subsequent certification must be borne by the prisoner. Refer CSA s. 317(3)
Nothing in this standard operating procedure or any other procedure related to prisoner property will prohibit the Chief Executive or delegate from making a discretionary decision to refuse to allow any item of electrical equipment or a class of items of electrical equipment to be issued.
A prisoner must apply in writing to have items of personal property brought into a facility.
Refer administrative form - Prisoner Property Hand In
A written approval should be made available for the prisoner to send to his/her visitor as the authority to bring with the property into the facility. The relevant officer must receive such property only if it is accompanied by the authorisation.
An officer receiving items of property from a visitor must provide a detailed receipt for the property. Copies of the receipt are to be given to-
An officer must check personal property received from a visitor in the presence of the prisoner for whom it is intended, and enter details on IOMS. The entry is to be signed by both the prisoner and the officer.
If an officer has reason to believe that an envelope contains written or recorded material consisting an interview, or statement from a prisoner that has not been authorised under CSA s. 132, the material must not be issued to the prisoner. Refer procedure - Interviewing of offenders
Refer standard operating procedure - Mail - Prisoner Mail
Items of property received by post, courier or other means which has not been previously approved for issue and where there is a return address should be returned to the sender. Where there is no return address the items should be placed in the prisoner's property and, marked NOT FOR ISSUE. The prisoner must be advised to make arrangement for the non approved item to be handed out.
An officer must enter details of the property received on IOMS in the presence of the prisoner. Monies must be managed in accordance with procedure - Prisoner Monies (refer CSA ss. 311-316).
A prisoner who purchases property from sales to prisoner's schemes, the facility canteen or other sources must not gain access to that property until it has been entered on IOMS (refer Standard operating procedures - Prisoner Purchasing; Prisoner Monies).
If an item purchased causes the prisoners property to exceed the allowed property limit then the prisoners should be advised and steps taken to reduce the property to within limits by handing items out.
A prisoner approved to undertake a hobby which produces an item of property defined in this standard operating procedure must declare the item when completed.
A person authorised to approve a prisoner to undertake a hobby or responsible for purchasing materials for hobby work must advise the prisoner of the need to declare items of property produced by the hobby. A prisoner who manufactures an item of personal property from an approved hobby is to take the completed item to the store officer to declare it. The store officer must record the item on IOMS.
A prisoner's approved property not issued to the prisoner must be appropriately stored in a safe, secure and hygienic manner during the prisoner's period of detention. A prisoner must sign administrative form - Acknowledgement of Responsibility for Property accepting full responsibility for all items of property issued to them while in the facility.
The Chief Executive or delegate is responsible for safe guarding a prisoner's personal property held in a facility's property store. A prisoner's property must be stored in a manner that will prevent damage.
Soiled clothing should be cleaned prior to permanent storage. Cleaning of clothing undertaken externally must be at the prisoner's expense.
If a prisoner notifies staff that he/she is being threatened by other prisoner's and fears that his/her property will be stolen, the Chief Executive or delegate must ensure such property is secured in the store immediately.
A prisoner is not permitted to sell, borrow, lend or barter any item of issued property or items of stored property to another prisoner. This includes the hand out of property from one prisoner for subsequent hand in to another prisoner. A prisoner may give his/her property to another prisoner (upon the first mentioned prisoner being discharged) but only with the written approval of the Chief Executive or delegate (refer CSA s. 317).
Those responsible for the safe guarding of a prisoner's personal property include-
A prisoner must acknowledge in writing that they understand that from time to time, QCS employees or service providers may, for official purposes, enter a cell or room in which the personal property is held in the absence of the prisoner.
Refer administrative form - Acknowledgement of Responsibility for Property
Such entry will not constitute grounds for a claim against QCS for lost or damaged property except if an employee acting wilfully or negligently contributes to, or causes, the loss or damage.
If a facility's routine does not allow a prisoner to secure personal property, the general manager may -
Prisoner property listed as "valuables" and accepted for storage at a facility must be stored securely with restricted staff access.
All valuable property must be stored in a secure location in the reception store or the prescribed area in a low security facility. The Chief Executive or delegate may order that a prisoner's valuables or sensitive property be stored in another secure location. On reception, a prisoner must be counselled about property and advised to hand out any valuables or other property in excess of the maximum permitted.
Each valuable property item must be entered on IOMS . A print out of all items valuables' must be maintained. Officers entering the details on IOMS must sign and date the print out. The signed print out must be attached to a sealed envelope or lock/heat sealed plastic bag containing the valuables.
For paper envelopes the envelope flap must be sealed with tape and the reception store officer must record name and signature across the tape and date the envelope. The envelope must be marked with the prisoner's name and general property bin number.
Lock sealed plastic bags must contain a label recording the prisoner's name, IOMS number, locking tag number (for locking bags only), prisoner's signature (to verify locking tag number matches the locking tag number recorded on the label), the name and signature of the witnessing reception store officer, the prisoner's property number and the date the bag was sealed. This label is to be displayed inside the bag and then the bag is sealed using the identified locking tag.
Heat sealed plastic bags must contain a label recording the prisoner's name, IOMS number, the name and signature of the witnessing reception store officer, the prisoner's property number and the date the bag was sealed. This label is to be displayed inside the bag and then the bag is heat sealed. The reception store officer must record name and signature along each heat seal in permanent marker to verify the integrity of the sealed plastic bag.
Whenever it is necessary for an officer to access a prisoner's valuables envelope, the officer must-
For paper envelopes-
For lock sealed plastic bags-
For Heat sealed plastic bags-
Access to prisoner property and valuables must be restricted to authorised officers only.
A prisoner employed in a reception store must not have access to valuables or unsupervised access to other prisoner property areas.
Irrespective of any acknowledgement of responsibility a prisoner signs, every effort must be made by all officers to safeguard prisoner property when operational considerations inhibit the prisoner's ability to do so.
Officers supervising accommodation areas must ensure that a prisoner's cell is night locked when the prisoner is absent temporarily for medical treatment, court appearances etc, irrespective of the acknowledgement of responsibility process described herein.
In a facility, each prisoner's personal property and valuables must be fully inventoried and recorded electronically on IOMS. A property file must be raised for each prisoner at the time of reception.
All paper records pertaining to the prisoner's property management, including applications, acknowledgement of responsibility for property forms, hand in and hand out forms and sundry correspondence, are to be placed on the file in date order. The file must be maintained and accorded the status of other prisoner files and must be handled and safeguarded accordingly. The file must accompany the prisoner when transferred. Refer procedure - Offender File Management (in-confidence)
When a prisoner makes a request for repair or replacement of a purchased item through the sales to prisoners process. The item/s while off site must have the status updated on IOMS to NOT ISSUED. The status must include a descriptive comment detailing the location of the item.
All property and transactions related to a prisoner's property must be recorded on IOMS.
As a minimum, the following descriptions of personal property must be recorded, including appropriate particulars-
The apparent condition of the item must be selected from appendix - Condition Code Prisoner Private Property and electronically selected from the condition menu column on IOMS. No monetary value is to be indicated. In the event of a subsequent claim, the original value must be ascertained and the residual value calculated under the listing against the Condition column.
Any item issued to a prisoner is to be considered to have a condition description of Poor in the event of any subsequent claim for compensation for loss or damage.
Items listed as condition description Poor are to retain that description when issued to a prisoner.
All property issued must be recorded on IOMS The prisoner who owns the property is to sign and enter the date property was issued. The prisoner must sign against every entry that indicates property has been removed from the facility.
For the purposes of this section, “nominated person“ means the corrective services officer responsible for the prisoner's property store in a facility (usually the storekeeper).
All property accompanying a prisoner transferred from police custody to the custody of QCS must be accepted irrespective of the amount and checked against the police property sheet. Any open food stuff must be noted and should be disposed of in front of the prisoner. Unopened food stuff should be placed in the prisoners property for issue.
If an arrangement exists for police to transfer property in a sealed transfer bag, officers may sign the police property sheet as an acquittance to the police for the sealed bag of property, provided-
In the event of a discrepancy, officers are to provide details in writing, to the police officer responsible for despatching the property from the watch house. A copy of the advice must be placed on the prisoner's property file.
If property is not contained in a transfer bag or apparent tampering with the seal or the bag is evident, each item must be sighted by an officer and checked against the police property sheet in the presence of escorting police officers-
If the police property sheet contains health and medical information about a prisoner, including details of medication prescribed, the nominated person must give a photocopy of the form containing the information to the facility's medical staff if applicable, within 30 minutes of the prisoner being received.
Details of each item of personal property in the possession of a prisoner transferred from police custody must be entered onto IOMS. The police property sheet must be used, as a basis for entering the inventory, however individual items of personal property must be sighted by the prisoner before an entry is made.
The prisoner must countersign the copy of the police property sheet and countersign any notation of a discrepancy on the sheet. The sheet must be retained on the prisoner's property file as a confirmation of receipt of the property. When all items are entered, the prisoner must indicate any item considered to have a value exceeding $500.00.
If such a value is placed on an item, the prisoner must sign the "Acknowledgment" section of administrative form - Acknowledgement of Responsibility for Property and the prisoner encouraged to hand the item to a person outside the facility. A prisoner wishing to lodge a claim in respect of a discrepancy noted must be given every assistance to do so.
Prior to transfer of a prisoner all personal property of a prisoner must be accounted for in the presence of the prisoner, unless exceptional circumstances exist. The Chief Executive or delegate must provide for the management and administration of a prisoner's property on transfer ensuring that packaging and documentation of the transfer of property between corrective services facilities and Queensland Police Service facilities is conducted in a manner that reduces the risk of theft, loss or damage.
The Chief Executive or delegate must provide for the securing of property of a prisoner subject to a transfer and not able to comply with this procedure.
As a minimum, the prisoner's cell or room must be secured as he/she is removed and no access allowed either by staff or prisoners until all personal property has been returned to the store, and-
For Work Camps- the officer may itemise and collect items of personal property in company with a QPS officer or Community Advisory Committee member as a witness
A prisoner must return items of personal property in his/her possession to the store to be checked against the prisoner's IOMS property list to confirm they had been issued to the prisoner. The confirmed items must be entered as being received. Any property not confirmed on the IOMS property list is to be managed in accordance with section 8.5 unclaimed property.
This process will only involve personal property valued at more than $100.00 that has previously been placed on the prisoner property records. Any item of personal property in the prisoner's possession that cannot be verified against the inventory must be confiscated and held separately in the store until ownership can be ascertained or until the Chief Executive or delegate determines its disposal.
Under no circumstances is a prisoner to be credited with or given personal property in circumstances where his/her ownership has not been recorded. Property must be added to the prisoner property records provided proof of ownership is demonstrated. It will only be confiscated in the absence of such proof of ownership.
A prisoner who cannot produce an item of personal property that has been authorised to be in his/her possession must be asked where the property is. If possible, the property is to be located and returned to the store immediately.
If that cannot be done, a notation describing the circumstances must be entered on the prisoner management system and an inventory printed out. This must be signed by the prisoner as a correct record of his/her property at the time of transfer.
Suitcases, cartons and other containers of a prisoner's personal property must be placed into transfer bags that are to be sealed with cable ties and labelled with the prisoner's name. Large single items such as guitars, computers and television sets need not be placed in transfer bags but must be labelled.
The number of transfer bags and details of large single items accompanying a prisoner on transfer must be recorded on IOMS by the despatching facility and administrative form - Prisoner Personal Property Inventory Transfer Record raised in duplicate.
The transporting officer, including police officers, must be advised by the dispatching officer of any hazardous items contained in a prisoner's property. The transporting officer must check property packages against administrative form - Prisoner Personal Property Inventory Transfer Record and sign both copies if all is correct.
The transporting officer is responsible for the property between the time it is collected from the despatching facility until the time it is deposited and acquitted at the receiving facility.
Refer standard operating procedure - Escort of Prisoners (in-confidence)
The officer receiving the property, after confirming that the transfer bags are sealed must sign both the original and duplicate copies of administrative form - Prisoner Personal Property Inventory Transfer Record.
Details of any broken seals or other indication that the transfer bag may have been tampered with are to be written on both copies of the property transfer receipt before they are signed. The duplicate copy must be given to the transporting officer and the original placed on the prisoner 's property file.
Transfer bags and single items are to be inspected by the prisoner to whom they belong before seals on the bags are cut. The receiving officer and prisoner are to sign the appropriate section of administrative form -Prisoner Personal Property Inventory Transfer Record to record the condition of the sealed bags and other property. All property must be checked against the entries in IOMS in the prisoner's presence. Any discrepancy must be noted on the inventory and the despatching facility notified immediately.
Following a transfer, receiving centres must follow up all items of property listed as “in transit”. Where there is a failure to locate the property in a reasonable time frame the item should be listed as “missing”. Information relating to the investigation undertaken to locate the property must be recorded.
On receipt of such notification the person responsible for despatching the property must investigate the matter and report the circumstances in writing to the person who reported the discrepancy at the receiving facility. Copies of the notification and reply must be placed on the prisoner's property file.
In situations when QCS does not have the capacity to transport personal property of a prisoner being transferred between facilities, consideration should be given to transporting the property by Queensland Rail.
Freight costs in these circumstances are to be borne by the facility despatching the prisoner. When rail transport of property is anticipated, essential items of property to accompany a prisoner must include-
All other property, including single large items such as television sets, computers, etc must be packed appropriately for rail transport. Each bag or package must be labelled with the prisoner's name and destination.
Details of the number of bags and packages and the prisoner's name must be entered on the railway despatch docket. The customer copy of the docket must be placed on the prisoner's property file or forwarded to the facility of destination if the property is transported after the transfer. Facilities receiving property transported by Queensland Rail must follow sections 7.5 and 7.6 of this procedure.
The facility receiving property transported by Queensland Rail must initiate any claim for compensation against Queensland Rail for property apparently lost or damaged during the transportation process.
If a prisoner's property must accompany his/her transfer into police custody, officers must ensure police are given a complete and accurate record of the prisoner's personal property.
Officers are to make two photocopies of the storage/issue record after the prisoner has signed the record as correct and after the record has been noted "Transferred Into Police Custody". The copies must clearly indicate all items of personal property that are to be handed to the escorting police officer.
The police officer taking custody of the prisoner must be given one copy of the record of personal property and asked to sign the second copy as a receipt for the property. This copy must be placed on the prisoner's personal property file.
The Chief Executive or delegate must ensure that officers are directed to receive all property accompanying a prisoner on transfer from police custody. Officers must, in company with the prisoner, arrange for the disposal of excess property in accordance with section 8 of this standard operating procedure.
Prior to discharge, a prisoner's property must be managed according to the routines described in sections 6.1 to 6.5 of this procedure.
A prisoner's property must be disposed of in a lawful and appropriate matter in compliance with the Corrective Services Act 2006, s. 318, Corrective Services Regulation 2006, s. 45; Justices Act 1886 and Public Trustee Act 1978.
The Chief Executive or delegate must provide for the control and administration of the disposal of a prisoner's property.
All disposals of a prisoner's property must be recorded in the Miscellaneous Property Register and, if ownership is known, copies of all related documentation must be placed on the prisoner's property record.
Refer standard operating procedure - Death in Custody
Following the death in custody of a prisoner, pending authorisation by the Chief Executive or delegate, all non-perishable goods and items of property belonging to the deceased prisoner must be recorded and then removed to a secure place for disposal. A description of all perishable goods belonging to the deceased prisoner must be recorded as accurately as possible prior to their disposal.
After the investigating police or QCS investigator/s have given their approval in writing, the Chief Executive or delegate must contact the deceased prisoner's executor or administrator, as appropriate, for instructions regarding disposal of the prisoner's property. Refer CSR s. 45.
If the deceased prisoner dies intestate or if the executor or administrator cannot be determined or located, the Chief Executive or delegate must notify the Public Trustee. Refer PTA s. 29 and section 8.5 of this standard operating procedure.
Refer CSA s. 318
The property of a prisoner who has escaped is taken to have been abandoned and is forfeited to the State. The prisoner has no recourse to claim compensation in respect of any such property. Refer CSA s. 318(1)
A property list must be prepared as soon as practicable following a prisoner's escape by a minimum of two corrective services officers to ensure probity.
If an escaped prisoner is arrested and detained by police, the Chief Executive or delegate may keep property belonging to the prisoner (if not already disposed of or destroyed in accordance with CSA s. 318(2)) in a secure location, either in the prisoner's accommodation area or locked in a secure place until a property list can be prepared and until the property can be returned to the prisoner.
If a prisoner has been returned to a high security facility, the Chief Executive or delegate may request a property list be prepared and arrangements made for the property to be transferred to the reception facility. A duplicate list of property and the number of cartons/bags/cases should be noted on the prisoner's Offender File. The prisoner may nominate a person to collect this property by submitting a written authorisation to the Chief Executive or delegate.
All prisoner monies must be retained and sent to the reception facility following the prisoner's return to that facility (refer procedure - Prisoner Monies).
Property may be seized only in accordance with CSA ss. 138-142.
Refer Part 8 of the Public Trustee Act 1978 (particularly ss. 98, 103 (2))
The Chief Executive or delegate must take all reasonable steps to ascertain the identity and whereabouts of the owner of unclaimed property and to deliver the property to the owner, authorised friend, relative or legal representative. Refer PTA, Part 8
If ownership of property cannot be determined, the general manager must-
The Public Trustee Unclaimed Property Officer will inspect and assess the item/s and-
A prisoner may apply in writing to hand out items of property to a person outside the facility. Refer CSA s. 317
The Chief Executive or delegate must establish routines and responsibilities for securing and processing prisoner property for hand out, including following-
No employee of QCS or engaged service provider is to gain financial advantage or to acquire possession of a prisoner's property either with or without the prisoner's agreement or after the property has been marked for disposal or destruction (refer Code of Conduct).
A person may claim compensation for lost or damaged property in accordance with CSA s 319. The claim for compensation must be made in writing to the Chief Executive or delegate and is to describe particulars of loss or damage to property.
The Chief Executive or delegate must ensure a register is maintained for the reporting, investigation and recording of compensation property claims. All claims must be documented and processed in a timely manner. The Chief Executive or delegate must ensure that a file is maintained recording the results of each claim.
Decisions under CSA s. 319(3) must be undertaken in accordance with the relevant financial delegation. Refer Instrument of Financial and Travel Delegations (Department of Community Safety) (in-confidence)
Acting Deputy Commissioner, Custodial Operations
31/05/2012 - Version 01