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Procedure Properties

Title: Appearance before a Parole Board
Category: Offender Management
Version: 04
Implement Date: 25 January 2013
Application: Agency
Availability: Public

Authority

Appendices and Forms

Procedure

Performance Measures

  • Number of female offenders on orders (Parole Orders exc. CoP)
  • Number of male offenders on orders (Parole Orders exc. CoP)
  • Percentage of successfully completed orders (Parole Orders exc. CoP)

Ownership: Offender Intervention Services

Procedure - Appearance before a Parole Board


Purpose
1.Definitions
2.General
3.Appearance of agent before a parole board
Notification of prisoner appearance before a parole board
4.Appearance of an offender in the custody of the chief executive
5.Appearance in person of an offender on community supervision

Purpose

To efficiently manage appearances when a person appears before a parole board.

1. Definitions

“parole board” - means either the Queensland Parole Board, the Central and Northern Queensland Regional Parole Board or the Southern Queensland Regional Parole Board (see Schedule 4 of the Corrective Services Act 2006).

“secretary” - means an officer of the department that has been appointed as the secretary of a parole board (sections 223 and 237 of the CSA).

“special need” - means a need an offender has compared to the general offender population, because of the offender's age, disability, sex or cultural background (see Schedule 4 of the CSA)

“electronic link” - means technology which enables visual and/or audio contact between the offender and the parole board.

2. General

A parole board may grant leave or require a person to appear before a parole board. The Queensland Parole Board may require a regional board to hear representations from an offender who has applied to the Queensland Parole Board.

The parole board will determine the method in which the person addresses the parole board.

Refer CSA, ss. 189, 190 and approved form - Form 51 - Leave to Appear or Be Represented By an Agent before a Parole Board

3. Appearance of agent before a parole board

An agent who requests, or is nominated by an offender, to appear before a parole board, in support of an offender's application for parole, must provide all required information to the parole board as outlined in approved form - Form 51 - Leave to Appear or Be Represented By an Agent before a Parole Board.

If an application for an agent to appear is submitted without all required information it is the responsibility of the offender to advise the agent of the requirements and to submit this information on approved form - Form 51 - Leave to Appear or Be Represented By an Agent before a Parole Board. The secretary will inform the offender if any application is received without all required information.

On receipt of the application to appear the parole board will determine whether the agent is granted leave to appear.

If a parole board grants leave for the agent to appear the secretary must advise the agent of the time and place of the parole board meeting.

Notification of prisoner appearance before a parole board

When an offender is required to appear before a parole board the secretary of the relevant parole board must notify the relevant corrective services facility or probation and parole office of the particulars of appearance, for example-

  1. whether by video conference or in person;
  2. the time of appearance of offenders from the respective facility and
  3. whether the Board require a Corrective Services Officer to be present.

A letter will be prepared and provided to the offender and either the corrective services facility or probation and parole office, which outlines the details of the offender's attendance.

The above details must be sent to the relevant facility no later than three (3) days before the scheduled appearance.

Refer appendix - Parole Boards Secretariat - Operational Guidelines (section 2.3)

4. Appearance of an offender in the custody of the chief executive

The general manager of a corrective services facility must nominate an officer to be responsible for-

  1. verifying and acknowledging the receipt of the Board correspondence;
  2. ensuring the availability and attendance of an offender scheduled to appear before the parole board; and
  3. confirming with the secretary the offender's appearance 24 hours prior to the date.

Appearance via electronic-link

The offender should be available 15 minutes prior to the scheduled time of the appearance.

If a corrective services facility has been notified that an offender is required to appear before a parole board via an electronic link, the offender should not be transferred unless the security and good order of the facility is at risk.

If the transfer of the offender has been approved and is unavoidable, the general manager of the corrective services facility must ensure that the secretary of the relevant parole board is notified of the transfer. Refer procedure - Transfer of Offenders

Refer appendix - Parole Boards Secretariat - Operational Guidelines (section 2.3)

Appearance in person

Section 189(7) of the Corrective Services Act 2006 outlines that an offender in the custody of the chief executive may appear in person before the parole board if they present with a special need.

In the event that a parole board approves an appearance in person of an offender in the custody of the chief executive the secretary of the relevant parole board must liaise with the nominated officer at the corrective services facility where the offender is imprisoned.

Refer appendix - Parole Boards Secretariat - Operational Guidelines (section 2.3)

5. Appearance in person of an offender on community supervision

The secretary will forward to the offender and the relevant probation and parole office a letter advising of the offender's requirement to appear before the parole board. The letter must state the date, time and place of the appearance. As far as practicable, the letter must be personally delivered by a corrective services officer to the offender. Upon delivery of the letter to the offender a case note must be completed on IOMS outlining the time and date of delivery.

The offender is responsible for the cost of attending the meeting.

The offender's probation and parole office should confirm with the secretary that the offender has been advised of their requirement to attend and appear before the parole board.

Refer appendix - Parole Boards Secretariat - Operational Guidelines (section 2.4)

Mark Rallings

Executive Director, Specialist Operations





Marlene Morison
Commissioner





Version History

13/08/2010 Version 03 [Appearance before a Parole Board] - 05/02/2008 Version 02 - 28/08/2006 Version 01 [Prisoner Appearance before Parole Board] - 2004 Version 00 [Prisoner Appearance before Corrections Board]