Access keys | Skip to primary navigation | Skip to secondary navigation | Skip to content | Skip to footer |
Problems viewing this site

Procedure Properties

Title: Planning - Probation and Parole
Category: Offender Management
Version: 01
Implement Date: 14 November 2011
Application: Probation and Parole
Availability: Public

Authority

Appendices

Forms

Procedures

Performance Measures

  • Completion of offender management plan reviews (OMPRs)

Procedure - Planning - Probation and Parole


Purpose
1.Process
2.Offenders who require the development of an OMP
2.1Interstate Transfers
3.Timeframes
4.Staff responsible for developing the OMP
5.Developing the OMP
6.Special Planning Considerations
7.Offender Management Groups
8.Requirements for developing the OMP
9.Verification of the offender management plan

Purpose

To ensure that the management of offenders is planned around the management of risk, prioritises interventions based on criminogenic needs and is tailored to the individual's capacity to respond to planned interventions.

1. Process

When the initial assessment process is completed, the Offender Management Plan (OMP) is developed.

Planning is an interactive process, which includes the offender and other relevant stakeholders. Offender Management Plans must be based on the principles of risk, need, responsivity, professional discretion and program integrity.

Refer appendix - The Principles of What Works

Planning should focus on the totality of an offender's correctional episode. The OMP must cover the whole sentence or order and should broadly outline the pathway that an offender can expect to take through his/her correctional episode encompassing both community and custodial supervision including pre-release/transitional needs and post-release community resettlement needs. Significant milestones and events must be identified in the OMP.

Planning is guided by assessment tools and management objectives for specific offender management groups. However, planning must ensure risk, identified criminogenic needs, pre-release/reintegration needs, and other/or assessed general planning needs are the primary focus.

When relevant, staff from probation and parole and custodial operations should work together to develop the OMP. This collaborative approach is particularly relevant when developing the pre-release section of the OMP.

The OMP must be reviewed throughout the duration of the sentences/orders.

Refer procedure - Review - Probation and Parole

The plan must be entered into the Integrated Offender Management System (IOMS).

2. Offenders who require the development of an OMP

An OMP must be developed for all offenders except for those offenders who are subject to -

  1. an intensive drug rehabilitation order (unless subject to another order); or
  2. a community service or fine option order (unless subject to another order).

2.1 Interstate Transfers

Where an offender transfers interstate immediately after admission to a community based order, an OMP must be completed.

The plan should include any interventions that the offender must undertake however, where needs assessment has not yet been undertaken, the plan may contain generic clauses such as “interventions to be determined by the interstate authority”. Special conditions will need to be included in the plan where relevant. For example, where there is a condition to undertake substance abuse counselling, this should be included in the OMP with a statement that it be at the direction of the interstate authority.

The OMP should also include the timeframes for contacting the interstate office to obtain updates in relation to the offender's progress and response to supervision.

3. Timeframes

The development of an OMP occurs after the assessment process is complete (i.e. IRNA-PPV), and must be completed and verified in IOMS within 6 weeks following admission.

The special needs of offenders living in remote locations must be recognised. If an OMP cannot be completed as prescribed, the supervising probation and parole officer must consult with the relevant district manager.

Refer Corrective Services Act 2006 (CSA), s. 3

The district manager in remote areas may authorise additional time to complete the OMP where circumstances prevent more frequent contact between the officer and the offender due to long distances to travel and availability of transport. The authorisation, together with the reasons for the delay, must be recorded in IOMS as a contact summary citing the district manager's approval.

4. Staff responsible for developing the OMP

An OMP or OMPR must be developed by the supervising probation and parole assessment officer.

5. Developing the OMP

The IRNA-PPV is used to assess planning needs for rehabilitation and informs the development of the OMP for offenders admitted to community supervision directly from court. For offenders on post-release orders with a current OMP, a review of that OMP is to be conducted.

Refer procedure - Assessment- Probation and Parole; Appendices - Initial Risk Needs Assessment - Probation and Parole Version - Completion Considerations.

An OMP should encompass long-term and short-term management strategies for the total duration of an offender's correctional episode. The OMP should be a dynamic document which can adequately reflect changes in an offender's circumstances as they occur.

Issues of community risk should be a priority in the development of an OMP. Community risk is a term that refers to an offender's likely risk of re-offending and/or to the potential impact that such re-offending is likely to have on the community and/or any individual either physically, psychologically or both.

The focus of an OMP is to effectively detail interventions and goals that have been identified to target the assessed criminogenic and/or general planning needs, and pre-release/post-release community re-settlement needs. Officers responsible for generating plans must discuss the offender's needs and subsequent actions identified in the assessment process with the offender.

It is preferable that an offender takes ownership of the identified needs and co-operates in the formulation of the OMP to address identified needs. An offender should be advised of possible outcomes if they choose to not comply with their OMP (e.g. recommended actions not undertaken in a timely manner). The offender's attitude and relevant comments about the plan are to be documented in the plan prior to verification.

6. Special Planning Considerations

Special planning considerations must be taken into account if matters related to the specific demographic characteristics of an offender are relevant.

Details pertaining to culture, gender, age, disability and location must be recorded and considered as factors along with other management objectives related to assessed risks and needs.

If special planning considerations are required for an offender, information must be provided on what impact this will have on the offender's ability to address identified needs and, if possible, how this impact is likely to be addressed.

7. Offender Management Groups

As part of the development of the OMP, an offender management group is assigned to an offender.

The management grouping of an offender provides a direction for formulating an OMP. However, the grouping must not be so prescriptive as to prevent the individualisation of an OMP.

An offender may be managed under two groups at one time, for example, an offender with a probation order who is later sentenced to a custodial term. The offender's primary management group must be according to the location of the offender or the higher-level management group. Communication must occur between locations and relevant departmental officers to ensure the offender complies with the requirements of both orders.

The offender management group is to be reviewed each time the offender's OMP is reviewed.

Refer appendix - Applying Offender Management Groups

8. Requirements for developing the OMP

Staff responsible for generating an OMP must ensure that the plan-

  1. is consistently and clearly documented;
  2. is based on achievable and measurable objectives;
  3. is developed according to appendix - The Principles of What Works;
  4. has given consideration to the appendix - Offender Management Group Planning Considerations;
  5. considers sentence details (e.g. length of correctional episode), if relevant;
  6. addresses relevant conditions and recommendations imposed by sentencing authorities;
  7. incorporates an offender's assessed criminogenic needs and/or general planning needs as identified by an ORNI-R assessment, planning needs assessment, IRNA-PPV or other specialised assessments;
  8. incorporates planning to address an offender's identified needs through recommended interventions, programs, courses and activities;
  9. incorporates other relevant offender needs (e.g. special planning considerations and pre-release transitional needs);
  10. addresses supervision frequency (refer appendix - Supervision Frequency Guidelines);
  11. allocates a supervising officer responsible for implementing a particular area of the overall plan; and
  12. is verified and that a verified copy is provided to the offender (note: the surveillance pages of the probation and parole OMP are not to be issued to the offender. The remaining recommendations of the OMP must be discussed with the offender and, where appropriate, a copy of the intervention recommendations and verifier's comments should be provided to the offender).

9. Verification of the offender management plan

Confirmation of an OMP by the District manager or nominee must occur within 6 weeks after admission.

The district manager in remote areas may authorise additional time to complete the OMP, as prescribed above, where circumstances prevent more frequent contact between the officer and the offender due to long distances to travel and availability of transport. The authorisation, together with the reasons for the delay, must be recorded in as a case note in IOMS citing the district manager's approval.

The surveillance pages of the probation and parole OMP are not to be issued to the offender. The remaining recommendations of the OMP must be discussed with the offender and, where appropriate, a copy of the intervention recommendations and verifier's comments should be provided to the offender.





Peter Bottomley
Acting Commissioner





Version History

14/11/2011 Version 01 - 17/05/2010 Version 07 - 22/07/2008 Version 06 - 07/12/2007 Version 05 - 09/07/2007 Version 04 - 28/08/2006 Version 03 - 15/08/2005 Version 02 - 09/12/2002 Version 01 - 01/07/2001 Version 00