Title: Induction - Probation and Parole
Category: Offender Management
Implement Date: 14 November 2011
Application: Probation and Parole
Appendices and Forms
Procedure - Induction - Probation and Parole
To enable persons received into the correctional system to be informed about obligations, rights, entitlements and opportunities for changing their offending behaviour and to enable such persons to make informed decisions about how they will undertake their sentence or remand period.
The induction process should be undertaken with integrity and with respect for confidentiality and dignity of the individual. All communication should incorporate a culturally appropriate style and pace appropriate to each offender and must ensure that the offender is fully informed and involved during all stages of the induction process.
The induction process is focussed on providing comprehensive and accurate information to offenders about their rights, entitlements and obligations and opportunities to change their behaviour within the corrective services system and relating to the specific location of the offender.
Refer Corrective Services Act 2006 (CSA) s. 11
The induction process is flexible and should be responsive to the needs of offenders and is to utilise a variety of visual aids and resources to ensure effective transfer and retention of information to offenders with special needs and incorporate a culturally appropriate style and pace appropriate for each offender.
2. Induction to Community supervision
All offenders admitted or transferred to community supervision shall undergo an induction process. The process of induction must commence within the offender's first two contacts with the Probation and Parole Office to which he/she will be reporting. The induction process may be conducted on an individual or group basis according to office practice. The induction process must be fully documented and recorded in a contact summary on IOMS and be completed within the first three scheduled contacts.
The district manager, or supervisor, may authorise additional time if circumstances beyond the officer's control prevent completion of an induction within the required timeframe. The authorisation, together with reasons for the delay, must be recorded in a contact summary on IOMS.
Induction includes an explanation of-
- the requirements of the order;
- any additional requirement;
- the rights of the offender, including -
- applying for amendment of the order;
- confidentiality and its limits in relation to the offender's supervision. All offenders are to be issued Appendix - Offender Privacy Statement Refer Corrective Services Act 2006; Information Privacy Act 2009; Right to Information Act 2009.
- the role of the supervising officer; and
- grievance procedures;
- the supervision process, including offender management/supervision frequency requirements; and
- the consequences of failure to comply with requirements of the order.
Refer appendices - Your Rights While on Supervision; Offender Privacy Statement the
All documentation issued to the offender must be noted on the appendix - Acknowledgement Sheet.
To assist with induction administration, refer to the Community Based Orders Induction Pack (in-confidence) or Drug Court Induction Pack.
2.1 Offenders subject to parole
In addition to the above, the induction process must include the following -
- for an offender subject to a parole order (both court and board ordered)-
an explanation that the offender must seek permission from the chief executive Chief Executive or delegate prior to lodging an application with the Registry of Births, Deaths and Marriages to change his/her name. The offender must also be issued with administrative form - Direction - Change of Name; and
- for an offender subject to a court ordered parole order-
an explanation that the offender must not leave Queensland without the prior written approval of the chief executiveChief Executive or delegate. The offender must also be issued with administrative form - Direction - Remain in Queensland.
To assist with induction administration,Refer to the Parole Orders Induction Pack.
Refer Corrective Services Act 2006 ss. 7, 27, 212 and 213; Instrument of Delegation delegation of Chief Executive Powers - Corrective Services Act 2006; procedure - Change of Name by an Offender
2.2 Offenders released from custody to court ordered parole
The district manager/supervisor must nominate a probation and parole officer to confirm the offender/s due for release to court ordered parole and personally visit the offender/s at the facility prior to the offender/s release.
Upon visiting the facility the probation and parole officer must-
- explain the conditions and consequences of failing to comply with the parole order to the offender (refer CSA ss. 200-215);
- advise the offender that they must seek approval if wanting to travel interstate or overseas or risk the order being suspended (CSA, s. 201(2)(d));
- provide a copy of the Court Ordered Parole Order Information Sheet to all offenders during Induction.
- obtain the offender's residential address/contact details from sentence management staff and confirm that these details are current with the offender;
- contact the probation and parole district office / reporting centre to make an appointment (date and time) on the offender's behalf for his/her next report; (refer appendix - Probation and Parole District and Reporting Office Locations);
- record details of the offender's appointment on administrative form - Court Ordered Parole Reporting Notice);
- issue (or fax if in phone contact with the offender) completed administrative form - Court Ordered Parole Reporting Notice to sentence management staff to include in the offender's property issued to them on release; and
- fax a copy of the Reporting Notice to the probation and parole district office / reporting centre where the appointment was made for the offender.
It is expected a full induction as per section 2.1 is completed by the respective District Offices once the offender has been released.
2.3 Community Service - community supervision
In addition to the section 2 (a-e), community service and fine option order induction includes the following-
- appendix - Guidelines for the Community Service Worker, including workplace health and safety issues;
- the role of the on-site supervisor; and
- rules regarding payout of fines.
Refer to the Reparation Orders Induction Pack
Offenders must be advised that-
- their obligations to their Fine Option Order can be completed at any time upon payment of the balance of the fine;
- they may pay instalments while working;
- they must, however, continue working until the value of the hours together with the instalments completes their obligation;
- they must obtain a Calculation of Balance of Hours FOO that will detail hours performed, before making a payment to SPER or the court;
- it is the offender's responsibility to provide QCS with evidence of payment except for SPER orders where advice will be received electronically from SPER;
- the Notice to Stop Contravening the Order/s will only be issued once. This means the onus is on the offender to inform his/her supervising officer of any reasonable explanation, as soon as it occurs, for his/her failure to perform community service; and
- after receiving the Notice to Stop Contravening the Order/s, the offender is not to report to the work site.