Title: External Non-Government Service Providers
Category: Offender Management
Implement Date: 1 March 2007
Application: Custodial Operations/Probation and Parole
Appendices and Forms
|1.||Funded service providers|
|1.1||Service Level Agreements for funded service providers|
|1.2||Engagement of funded service providers|
|2.||Non-funded service providers|
|2.1||Non-funded service providers - secure custody|
|2.2||External Services Accreditation Panel|
|2.3||Non-funded service providers - Probation and Parole|
|3.||Entry to facilities for the purposes of service provision|
|5.||Induction and training|
To ensure that the interface between the operations of Queensland Corrective Services (QCS) and the work of external organisations providing services to QCS is effective and supportive of offender management and rehabilitation business processes.
QCS funds a number of organisations to provide a range of services for offenders and their families. Each organisation has entered into an agreement with QCS and is usually non-government and community-based.
The agreements between the funded service providers and QCS are developed to complement current legislation, polices, procedures and QCS operations. They include reference to the QCS Code of Conduct, the Corrective Services Act 2006 and other guidelines when outlining the terms in which the services are provided and behaviour expected by providers.
Funded service providers may operate across a range of areas which may include, but are not limited to-
Refer Corrective Services Act 2006 (CSA) ss 252, 253
The Service Level Agreement is the governing agreement between QCS and the funded external service provider which defines service delivery and financial reporting expectations in relation to grants of financial assistance (in accordance with Chapter 6, Part 1 of CSA)
These agreements are negotiated and managed by Offender Programs and Services Directorate. Only the Chief Executive or delegate has the authority to approve or amend a Service Level Agreement. Refer Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 (in-confidence)
At the commencement of each funding period, the Executive Director, Offender Programs and Services will advise the general managers of each corrective services facility of the identity and contact details of the funded service providers servicing their facilities.
The engagement of funded service providers is coordinated by the Offender Programs and Services Directorate. The service provider must advise the Directorate of all resignations or changes of staff relevant to the funding provided.
The Executive Director, Offender Programs and Services will arrange for all relevant security checks and other conditions of service, including identification cards if required. Refer procedure - Personal Identification
Once operating within a corrective services facility, funded service providers will come under the authority of the Manager, Offender Development or Assistant General Manager (or equivalent) and may be asked for advice on issues including-
A register of staff members of the funded service provider who access facilities to provide services will be maintained and provided to the Stakeholder Liaison Office on a regular basis. The register must include the staff member's-
Non-funded service providers are community-based, non-government organisations or individuals who are not funded by QCS. These providers may be engaged by corrective services facilities or probation and parole offices to provide a range of additional services in support of general offender management.
Such organisations or individuals may be utilised for purposes including, but not limited to-
All employees of non-funded service providers providing services within corrective services facilities are required to complete Form 27(a) - Application to Visit - Professional, Official or Other Business Purposes. This form must then be returned to the Offender Programs and Services Directorate for consideration by the External Services Accreditation Panel (refer section 2.2 of this procedure) and, if approved, co-ordination of subsequent appointment as a professional visitor.
The conditions of service provision will be governed under either a Service Level Agreement or a letter of appointment outlining the location of delivery and parameters of service provision.
The Executive Director, Offender Programs and Services will arrange for all relevant security checks and other conditions of service, including identification cards if required. Refer procedure - Personal Identification.
A register of members of the service provider accessing facilities to provide services will be maintained by Offender Programs and Services (refer appendix - Instructions for Identification Card Applications) and provided to facilities on a regular basis.
Once operating within a corrective services facility, non-funded service providers will come under the authority of the Manager, Offender Development or Assistant General Manager (or equivalent). Client identification, assessment, and referral processes must be negotiated and established in consultation with the relevant corrective services facility prior to the provision of services.
The External Services Accreditation Panel, chaired by the Executive Director, Offender Programs and Services, are responsible for the consideration and approval of professional visitor's applications.
The following standards will be considered by the Panel when deciding whether to approve a professional visitor. All applications (refer Form 27(a) - Application to Visit - Professional, Official or Other Business Purposes) must demonstrate how the proposed service meets these standards-
Non-funded service providers are to be sourced and accessed as per approved referral procedures for the management of offenders on community-based orders.
Non-funded service providers operating in conjunction with probation and parole district offices will be managed by the relevant Regional Manager.
To provide a central coordination point and a record of all requests and visits to a corrective services facility, external non-government service providers must liaise with the Manager, Offender Development or Assistant General Manager (or nominee) regarding how agreed service provision will be undertaken prior to entry of a facility.
Once approved, facility management is responsible for advising other facility staff of the approval, location and details of the agreed service provision. All external non-government service providers must comply with the conditions of their Service Level Agreement, QCS policies and procedures, and the directions of facility staff, which may be made in the interest of the security and good order of the facility.
External non-government service providers (both funded and non-funded) may be appointed to one or more corrective services facilities, however, they are not permitted to attend a corrective services facility, other than those nominated in either their Service Level Agreement or letter of appointment, in their capacity as a service provider.
External non-government service providers are only permitted to move within a corrective services facility in accordance with the conditions imposed by the Chief Executive or delegate on the provider's access approval (or as operational requirements permit. Refer CSA s 156(5); Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 (in-confidence)
Information about client contact must be provided to the relevant facility's Senior Psychologist or Manager, Offender Development on a regular basis if requested. While acknowledging the legitimate boundaries imposed by confidentiality and ethical practice standards, client contact information must be sufficient to allow for appropriate post-intervention case management by QCS staff.
Service providers must establish in collaboration with each relevant facility, a process to ensure that any risk of self harm or suicide, identified during or arising from counselling sessions can be assessed and appropriately managed by QCS staff.
Details of the provision of services must be systematically reported to QCS on a basis agreed between QCS and the service provider. These details are to be outlined in writing in either the Service Level Agreement or letter of appointment.
External non-government providers are encouraged to liaise with relevant managers if they are unclear of an issue which is causing concern or distress to an offender.
If external non-government providers wish to advocate on behalf of offenders in relation to a major systemic issue, they should raise their concerns first with the relevant manager and if the issue is unable to be resolved at a local level they should then raise their concerns through the Executive Director, Offender Programs and Services.
Funded service providers are required to undertake the formal induction training as provided by the QCS Academy.
Requirements for non-funded service providers to attend formal induction training will be assessed on a case-by-case basis by the Executive Director, Offender Programs and Services and any requirement to do so will be noted as a condition in their letter of appointment.
Corrective services facilities and probation and parole offices will provide facility/district office induction training to new service providers as appropriate. Facility/district office management should encourage the participation of service providers in staff training where appropriate.
As per section one, where the professional conduct or behaviour of an non-government service provider is in contravention of the conditions of the Service Level Agreement or letter of appointment which include reference to the QCS Code of Conduct and Corrective Services Act 2006, attempts should be made to address the issue at the local level in the first instance, through discussion with the relevant local manager.
Should local resolution not be possible or appropriate, a formal complaint will be made to the Executive Director, Offender Programs and Services. The Executive Director may at his/her discretion, suspend a non-government service provider from his/her duties and temporarily prohibit their access to facilities/probation and parole offices. In such instances, advice must be provided to the relevant general/regional manager as soon as practicable.
External non-government providers must not take any prohibited or unauthorised articles into a corrective services facility. Refer CSA s 123(1); Corrective Services Regulation 2006, s 20; procedure - Visitors to a Facility (Excluding Personal Visitors); appendix - Prohibited Things).
In instances where external non-government providers are required to work directly with offenders, consideration must be given to the potential risks associated with such work and these risks should be managed appropriately.
Refer CSA s 341
External non-government service providers must observe the need to maintain confidentiality relating to-
External non-government service providers are to be provided with an appropriate area to meet with offenders which ensures the confidentiality of the conversation, but considers the personal safety of the service provider.
All visits with offenders accommodated in a Maximum Security Unit will be monitored and recorded (refer CSA s 169(3) and procedure - Maximum Security Units (in-confidence)
External non-government service providers who sustain an injury in the workplace must complete administrative form - Custodial and District Office Incident Report and submit this form to the relevant manager and the Executive Director, Offender Programs and Services immediately after an incident occurs.
External non-government service providers who sustain an injury, while performing, or as a result of performing duties that he/she is authorised to perform, may make a written application to QCS for compensation advising of the injuries sustained and enclosing copies of medical expenses incurred. Applications for compensation are to be submitted to the Executive Director, Offender Programs and Services, who will forward them to the Human Resources Services Branch.
QCS will arrange for a medical examination upon receipt of an application. Recommendations will be made to the Minister in respect of compensation and the Governor in Council may award compensation of an amount deemed appropriate.
Any agreement regarding service provision (either funded or non-funded) may be terminated at any time (subject to conditions of reasonable notice in any contractual agreements) by either of the parties.
F P Rockett
01/03/2007 Version 01