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Procedure Properties

Title: Assessment - Probation and Parole
Category: Offender Management
Version: 01
Implement Date: 14 November 2011
Application: Probation and Parole
Availability: Public

Authority

Appendices

Forms

Procedures

Local Procedures

Performance Measures

  • Number of community service project sites
  • Program completions

Procedure - Assessment - Probation and Parole


Purpose
1.General
1.1Assessment outcomes
1.2Information sources
1.3Information management
2.Community supervision
2.1Offenders transferring from custody to Probation and Parole
2.2Immediate risk offenders
2.3Supervision frequency
2.4Risk of Re-offending - Probation and Parole Version (RoR-PPV) - community supervision
2.5Initial Risk Need Assessment - Probation and Parole Version (IRNA-PPV)
2.6Parole Board Report - Update
2.7Community service
3.0Interstate Transfer
4.Department of Immigration and Citizenship

Purpose

To ensure that information supporting planning for an offender is gathered, analysed and interpreted at appropriate points throughout the offender's sentence or order.

1. General

Each offender admitted into the correctional system must undergo an assessment process.

The assessment process focuses on obtaining comprehensive and accurate information to assist in appropriate identification of an offender's management and/or intervention needs. Information gathered during an offender's assessment determines appropriate supervision and assists the offender to identify and address individual risk factors for the prevention of re-offending.

At significant milestones and events during an offender's sentence or order, relevant assessments must be conducted.

Refer appendix - Process of Offender Management (in-confidence)

1.1 Assessment outcomes

Assessment outcomes may include-

  1. immediate risk and need/s;
  2. level of service;
  3. general planning need/s;
  4. responsivity factor/s;
  5. reintegration/transitional needs;
  6. program eligibility.

1.2 Information sources

Staff conducting assessments must access relevant information from a wide range of sources. Sources may include-

  1. the offender;
  2. supervisory staff;
  3. specialist programs staff;
  4. transitions coordinator;
  5. probation and parole staff;
  6. sentencing remarks;
  7. pre-sentence reports;
  8. criminal history and/or traffic history;
  9. police briefs;
  10. professional reports (eg psychiatric, psychological);
  11. other persons (eg family);
  12. external organisations or other Government agencies (including contracted Offender Reintegration Support Service (ORSS) providers);
  13. Integrated Offender Management System (IOMS); and
  14. offender files.

Self reported information must be sought during offender interview/s and must be identified as having been self reported by the offender. Corroborating information should be elicited from external sources at each opportunity.

Refer procedure - Disclosure of Confidential Information

1.3 Information management

Assessments must be entered into IOMS.

2. Community supervision

Until completion of the assessment and planning process, the assessment officer must perform (if applicable), in a timely manner, all -

  1. substance testing requirements; and
  2. contravention actions.

Refer procedures - Substance Testing - Probation and Parole and Contravention - Probation and Parole; appendix - Suitability for Testing - Probation and Parole

2.1 Offenders transferring from custody to Probation and Parole

For offenders who have been transferred from a custodial facility to community based supervision (excluding offenders who were held on remand only or who have been re-released from a parole suspension), the assessment officer must refer to the attachments section of IOMS for an attachment titled “Throughcare Support Information” to determine whether the offender has completed the Transitions Release Preparation Program and / or been referred to the ORSS.

For offenders identified as being referred to ORSS or as having completed Transitions, the assessment officer must contact the Transitions Coordinator at the corrective services facility noted on the IOMS attachment.

If not on the offender file, the Transitions Coordinator must provide to the assessment officer-

  1. a faxed copy of the offender's Transitions Plan and any relevant ORSS documents; and
  2. contact details of any ORSS providers.

A copy of these documents must be placed on the offender file.

As relevant, the Probation and Parole officer must contact the ORSS case worker and conduct a case conference regarding current assistance being provided to the offender by ORSS. The conditions on the offender's order should also be discussed and a copy of the entire order may be provided to the ORSS worker if relevant.

The information should assist in the assessment process and inform interventions / collateral checks for the Offender Management Plan / Review.

2.2 Immediate risk offenders

If the offender presents with an immediate risk (eg circumstances of the offending, the offender's demeanour or information supplied concerning the offender), the supervising officer must ensure that referral to any immediate necessary interventions are commenced without delay.

2.3 Supervision frequency

Upon initial admission, all offenders (excluding those only subject to community service and fine option orders) must be allocated a supervision frequency of Assessment. The Assessment phase requires the offender to report at least on a weekly basis until the assessment and planning process has been completed and verified on IOMS.

Refer appendix - Supervision Frequency Guidelines

2.4 Risk of Re-offending - Probation and Parole Version (RoR-PPV) - community supervision

The Risk of Re-offending - Probation and Parole Version (RoR-PPV) screening tool should be administered at the commencement of a new correctional episode on IOMS within one (1) week of first contact (following completion of the admission process on IOMS).

The RoR-PPV must be administered at the point of admission for-

    • community based (other than pure fine option and community service) orders;
    • court ordered parole orders (immediate only);
    • intensive drug rehabilitation orders (IDRO); and
    • interstate orders.

Refer appendix - Risk of Re-offending: Probation and Parole Version Screening Tool Administration Manual (in-confidence)

The district or regional manager may authorise additional time to complete the RoR-PPV, as prescribed above, if there are delays in receiving court documentation or if circumstances prevent more frequent contact between the officer and the offender due to long distances to travel and availability of transport. The authorisation, together with the reasons for the delay, must be recorded in IOMS as a contact summary citing the district manager's approval.

The RoR-PPV will determine the level of service provided to offenders. Following administration of the RoR-PPV, offenders will be allocated one of the following level of service categories-

    • case management; or
    • reporting.

Offenders on a fine option and/or community service order only should be assigned to compliance. The RoR-PPV must not be completed for these offenders.

Refer appendix - Level of Service Allocation Criteria

Offenders subject to a supervision order under the Dangerous Prisoners (Sexual Offenders) Act 2003 should be assigned to case management. The RoR-PPV must not be completed for these offenders.

A RoR-PPV must not be administered to offenders who transfer from custody to probation and parole during the same correctional episode and already have either a RoR-PV or RoR-PPV score for the current episode. When the offender is moved in to probation and parole on IOMS, the IOM system will convert the existing RoR score into a level of service.

During the current episode, if an offender is sentenced to an additional order/s and the order start date is within four (4) weeks of his/her initial admission, the RoR-PPV should be re-administered to determine any changes to the offender's level of service.

A new RoR-PPV must not be administered when an offender is sentenced to a new order/s more than four (4) weeks after his/her admission to the current correctional episode. In these circumstances an event based review (EBR) should be completed to determine whether further assessment or any change to the offender management plan (OMP) goals and/or supervision frequency is required and to review the transitional plan. Should this occur prior to the completion and verification of the initial OMP, the new order can be included in the initial assessment and planning process.

Refer procedure - Review

The RoR-PPV will not calculate the correctional history for interstate offenders or offenders with a juvenile correctional history. Professional discretion may be applied, in consultation with Offender Intervention Services (OIS) through the relevant probation and parole manager, to determine the level of service for these offenders. If the level of service is varied, a rationale must be documented in the OMP. The details of previous interstate or juvenile correctional orders and sentences and sources of information should be provided in the rationale.

Variations to an offender's allocated level of service must only occur in accordance with appendix - Level of Service Allocation Criteria.

2.5 Initial Risk Need Assessment - Probation and Parole Version (IRNA-PPV)

The Initial Risk Need Assessment - Probation and Parole Version (IRNA-PPV) must be completed and verified on IOMS within six (6) weeks of initial admission. Refer administrative form - Initial Risk Needs Assessment - Probation and Parole.

The IRNA-PPV assists probation and parole officers to identify any immediate risks and needs and planning needs for rehabilitation that are used to inform the OMP.

The immediate risk/need section of the IRNA-PPV should be completed at the first contact, if possible for all offenders excluding those subject to community services orders, fine option orders, intensive drug rehabilitation orders If an offender is subject to dual orders e.g. a probation order and community service order, an immediate risk/needs assessment must be conducted due to the probation order. If an offender is identified at any time as being at risk of harm to themselves or others, the assessor must immediately notify the district or regional manager and appropriate strategies to address the situation must be actioned.

Refer procedures - At-Risk Management (Self Harm/Suicide); Safety Precautions - Managing Offenders in the Community

The IRNA-PPV must be administered for all offender admissions excluding community services orders, fine option orders, intensive drug rehabilitation orders and post-prison orders (if an OMP already exists for the current correctional episode). If an offender transfers from custody to probation and parole supervision without a current OMP, the IRNA-PPV must be completed.

The IRNA-PPV must be utilised to inform the OMP. The OMP must also be completed and verified within six (6) weeks of admission.

Refer procedure - Planning

For those offenders who transfer from custody to probation and parole supervision with a current OMP, the probation and parole officer must conduct an event based review (EBR) (refer procedure - Review) and an assessment of immediate risk and needs. The Immediate Risk Needs Assessment (custodial IRNA) completed at the time of the offender's admission to custody and the self harm history on IOMS should be accessed to ascertain any history of self harm and suicidal behaviour. The assessing officer should also refer to the immediate risk/need section of the IRNA-PPV for guidance on areas to consider when conducting assessments of immediate risk and need. A case note documenting the assessment of immediate risk and need must be recorded on the offender file.

Refer procedure - At-Risk Management (Self harm/Suicide); appendix - Offender Interviews and Contact Summaries (in-confidence)

The district manager in remote areas may authorise additional time to complete the assessment, as prescribed above, if circumstances prevent more frequent contact between the officer and the offender due to long distances to travel and availability of transport. The authorisation, together with the reasons for the delay, must be recorded in IOMS as a contact summary citing the district manager's approval.

The IRNA-PPV interview must be conducted by specially selected and trained staff in an area that ensures confidentiality of information disclosed. The specific assessment guidelines must be employed in accordance with appendix - Initial Risk Need Assessment - Probation and Parole Version - Completion Considerations (in-confidence).

If an offender transfers from custody to probation and parole supervision without a current OMP, the IRNA-PPV must be completed to inform the OMP.

Official documentation such as QP9, criminal history and/or court transcripts are an integral source of information for the IRNA-PPV. The assessment officer should avoid completing the IRNA-PPV in absence of the official version of the court matter/s and the offender's criminal history. If the official documentation is not available within the required timeframe, the IRNA-PPV must still be completed. If the documentation becomes available at a later date, a decision must be made about whether the new information would warrant an updated IRNA-PPV assessment.

The district or regional manager in remote areas may authorise additional time to complete the assessment, as prescribed above, if circumstances prevent more frequent contact between the officer and the offender due to long distances to travel and availability of transport. The authorisation, together with the reasons for the delay, must be recorded in IOMS as a contact summary citing the district manager's approval of the extension..

There are instances when an offender allocated to case management who has had an IRNA-PPV completed during his/her current correctional episode may require a new assessment. The reasons for deciding whether or not a new IRNA-PPV is required must be recorded in IOMS and any new assessments should be completed in a timely fashion. A new IRNA-PPV is required when an offender is convicted of any new offence/s, except if the new offence/s are-

    • very similar to those on which the current IRNA-PPV is based; and
    • unlikely to result in a change to identified planning needs and subsequent intervention recommendations.

If an existing IRNA-PPV does not provide the required information, the probation and parole officer must determine whether a new IRNA-PPV is required. Examples of times when a new IRNA-PPV may be required include if there is insufficient information in the original assessment, relevant new information becomes available or the original assessment contains incorrect information/incorrectly endorsed items.

The whole assessment process including the OMP must be completed and verified within six (6) weeks following admission. The district manager may authorise additional time if circumstances beyond the officer's control prevent completion of an assessment within the required timeframe. The authorisation, together with reasons for the delay, must be recorded on the offender file.

All assessment and offender management plans must be verified within five days of completion and submission to the verifying officer with the exception of remote communities.

2.6 Parole Board Report - Update

The parole board may request information, in addition to the parole board assessment report, to support its decision making. The request may be generated by the parole board, and may be requested before or after a decision is made by the parole board. The request may be referred to the probation and parole manager or the sentence management unit depending on the offender's whereabouts (eg a report providing information regarding an offender's change in circumstances since the offender submitted his/her parole application or a report which details the offender's circumstances after he/she is returned to custody after his/her parole order has been suspended).

If the request is referred to a probation and parole office, the district or regional manager must coordinate a response to a request in a timely manner.

Refer administrative form - Parole Board Update Report

2.7 Community service

If an offender's order requires the completion of community service, the offender's suitability for a project must be assessed. The following factors and any other additional relevant information should be considered-

  1. current and previous offences;
  2. special needs;
  3. work related skills;
  4. substance abuse issues (past and current);
  5. personal preferences for particular types of work;
  6. physical or other limitations;
  7. offending behaviour;
  8. previous community service performance;
  9. security classification;
  10. the accessibility of project; and
  11. any religious, employment, educational or personal factors affecting availability.

In the event that an offender is subject to a Domestic Violence Order (DVO) or Apprehended Violence Order (AVO), care must be taken when allocating the offender to a project so that the DVO or AVO is not compromised.

In completing an assessment, the project site must be agreed upon by the offender and the district manager or compliance officer. The district manager or compliance officer must be aware of the offender's details and project site and consider this information before making a decision.

Refer Domestic and Family Violence Protection Act 1989; procedure - Community Service Projects and administrative form - Suitability Report - Community Service

Refer procedures -and Community Service Projects

3.0 Interstate Transfer

For offenders sentenced to a Queensland community based order who immediately transfer interstate, the immediate risk/need section of the IRNA-PPV should be completed prior to transfer, where possible. It is not necessary to complete the planning section of the IRNA-PPV.. An OMP is required for monitoring the supervision of a Queensland order interstate.

4. Department of Immigration and Citizenship

The Department of Immigration and Citizenship (DIAC) may request that Queensland Corrective Services provide relevant information about an offender. This information will be utilised by DIAC to determine whether the offender may potentially become subject to deportation at the conclusion of his/her order or sentence.

The information or assessment should be provided in a timely manner and should be provided in a format which meets the requirements of the information requested.

Refer appendix - Department of Immigration and Citizenship - Suitability for Release (in-confidence)





Peter Bottomley
Acting Commissioner





Version History

14/11/2011 Version 01 - 17/05/2010 Version 11 - 19/06/2009 Version 10 - 23/12/2008 Version 09 - 23/07/2008 Version 08 - 07/12/2007 Version 07 - 09/07/2007 Version 06 - 11/09/2007 Version 05 - 28/08/2006 Version 04 - 15/08/2005 Version 03 - 28/05/2003 Version 02 - 09/12/2002 Version 01 - 01/07/2001 Version 00