Category: Offender Management
Implement Date: 25 June 2013
Application: Custodial Operations
Ownership: Specialist Operations
|2.1||Immediate Risk Needs Assessment (IRNA)|
|2.1.1 Immediate interventions|
|2.1.3 Risk from others|
|2.1.4 Risk to others|
|2.1.5 Other immediate interventions|
|2.4||Rehabilitation Needs Assessment|
|2.5||Literacy and Numeracy Assessment|
|4.||Security Classification and Placement|
|4.2.1 Immediate placement consideration|
|4.2.2 Inter-region placement for capacity utilisation purposes|
|4.3||Sentence Management Decision Making Record|
|5.||Parole Board Report|
|6.||Leave of Absence|
|9.||High Profile / Notorious / Identified Risk Prisoners|
|10.||Enhanced Security Offenders|
|11.||Prisoners Transferring from Custody to Probation and Parole|
|12.||Department of Immigration and Citizenship|
To ensure that information supporting planning for a prisoner is gathered, analysed and interpreted at appropriate points throughout the prisoner's sentence.
Each prisoner admitted into the correctional system must undergo an assessment process.
The assessment process focuses on obtaining comprehensive and accurate information to assist in appropriate identification of a prisoner's management and/or intervention needs. Information gathered during a prisoner's assessment determines appropriate rehabilitation goals, strategies and activities and assists the prisoner to identify and address individual risk factors for the prevention of reoffending.
At significant milestones and events during a prisoner's sentence, relevant assessments must be conducted.
Assessment outcomes may include-
Staff conducting assessments must access relevant information from a wide range of sources. Sources may include-
Self reported information must be sought during prisoner interview/s and must be identified as having been self reported by the prisoner. Corroborating information should be elicited from external sources at each opportunity.
Refer procedure - Disclosure of Confidential Information
Assessments must be entered in IOMS.
To ensure compliance with privacy legislation principles, prisoners must be advised of-
An interview must be conducted individually with each prisoner on admission (i.e. the first point of contact, per episode, for a prisoner in the Queensland custodial system and on arrival after transfer from community supervision to a custodial facility). The purpose of the interview is to identify any immediate risks or needs that require immediate action or should be utilised to inform the Offender Rehabilitation Plan.
The assessment must be conducted prior to placement in an accommodation unit and must be completed and entered into IOMS within 24 hours of the prisoner's admission.
The assessment must be conducted by a psychologist or correctional counsellor.
During the assessment, a prisoner must be afforded every opportunity to address his/her concerns and ask questions relating to his/her sentence, imprisonment and personal issues.
A prisoner must be informed of the process for accessing specialist staff and avenues by which immediate needs can be addressed. The interview information must be recorded in IOMS during, or immediately following, the interview.
The interviewing officer must initiate any required intervention after completion of the interview. Referrals to identified specialist staff must be made immediately and recorded in IOMS.
Prisoner IOMS records should be accessed and where relevant requests for medical information made to Queensland Health to ascertain the prisoner's history of self-harm and suicidal behaviour (refer procedure - Disclosure of Confidential Information). If available information indicates that a prisoner has previously made an attempt to self-harm or suicide or has displayed previous self-harming behaviour, whether in custody or not, it must be communicated to staff involved in the management of that prisoner.
If it is identified (e.g. through the Immediate Risk Needs Assessment (IRNA)) that the prisoner has a history of deliberate self-harm or suicidal behaviour, the staff member who becomes aware of this information must advise the senior psychologist and request that the Self-harm episode history warning indicator is activated in IOMS. The relevant correctional supervisor must also be advised and then must ensure that the information is disseminated as soon as practicable to all relevant staff members, including the senior psychologist.
Refer procedure - At-Risk Management (Self Harm/Suicide); and IOMS Learning Material
The specific assessment and management guidelines must be employed as detailed below in subsection 2.1.1 Immediate interventions.
Refer procedure - Admission; and appendix - Guidelines - Completion of Immediate Risk Needs Assessment - Custodial Considerations (in-confidence)
The intervention process must commence as soon as practicable after referral. In case of a delay, for example weekend admissions, interim measures must be taken as necessary to ensure the safety at all times of the prisoner, staff, other prisoners and the public. The approving authority must document these decisions.
All relevant information must be communicated to staff responsible for the supervision of the prisoner without delay. A copy of the documentation must be forwarded to sentence management services and placed on the offender file.
During the immediate intervention process, staff undertaking the intervention must determine any ongoing intervention requirements and action as appropriate.
2.1.2 Risk to self
If a prisoner is identified through the IRNA as posing an immediate risk of suicide or self-harm, refer procedure - At-Risk Management (Self Harm/Suicide).
If it is identified during the IRNA that a prisoner presents with a history of self-harming behaviour or suicide attempts, a senior psychologist must be notified. The senior psychologist must activate the Self-harm episode history (SHEH) warning indicator in IOMS in accordance with the procedure - At-Risk Management (Self Harm/Suicide).
A prisoner with a SHEH warning indicator in IOMS is to be accommodated in a suicide-resistant cell unless other reasonable factors warrant against such placement. This information is also to be recorded in the IRNA under the Alternative placement recommended section.
The prisoner's records, IOMS (both previous custodial and community-based episodes), should be accessed to ascertain the prisoner's self-harm and suicidal behaviour history and psychiatric and psychological history.
If it is identified during the IRNA that a prisoner has a history or a current diagnosis of mental illness, or has had previous contact with a mental health service provider, including immediately prior to admission to custody, the assessing officer must make a referral to Prison Mental Health Service for assessment. This information is to be communicated with the senior psychologist and recorded in IOMS in a case note, under the relevant category as well as in the IRNA in the Psychiatric and psychological section.
Prisoners must be specifically questioned in relation to whether they have any concerns about another prisoner who may be currently at the centre, located at another centre or could possibly become accommodated in a correctional centre.
If a prisoner is identified and/or self reports as being at risk from others, then this information is to be included in the IRNA, an intelligence note is to be created in IOMS, and relevant decision makers are to be advised to ensure appropriate risk mitigation strategies are in place. Refer custodial operations standard operating procedure - Protection.
During the IRNA, the officer conducting the assessment must refer the matter to the General Manager of the correctional centre if any of the following circumstances exist or are identified-
If during the admission process and prior to the IRNA, a potential threat to a prisoner is identified, the information must be referred to the officer conducting the immediate risk needs assessment for immediate attention.
If a prisoner is identified and/or identifies as transgender, refer procedure - Transgender Offenders.
If a prisoner is identified as being a risk to others, this information is to be included in the IRNA, an intelligence note is to be created in IOMS and relevant decision makers are to be advised to ensure appropriate risk mitigation strategies are in place.
Other immediate individual risks and needs must be referred to relevant staff for intervention.
Special attention must be given to the risk and needs of the following groups of prisoners and referrals should ensure the involvement of relevant staff -
2.2 Risk of Reoffending - Prison Version
The Risk of Reoffending - Prison Version (RoR-PV) screening tool must be administered at the commencement of a new correctional episode for all prisoners sentenced to a custodial term of imprisonment (irrespective of sentence length), excluding pure fine defaulters and remandees.
The RoR-PV must be completed in IOMS following calculation of a prisoner's sentence, including when the planning process is going to be commenced for sentenced prisoners with outstanding charges. The RoR-PV must be completed prior to assessment for Immediate Placement Considerations or a Rehabilitation Needs Assessment (RNA).
Refer appendix - Risk of Re-offending - Prison Version Screening Tool Administration Manual (in-confidence)
A RoR-PV must not be administered for prisoners who transfer from probation and parole supervision to a corrective services facility who already have either a RoR-PV or RoR-PPV score for the current correctional episode.
For prisoners serving a period of custodial imprisonment in excess of 12 months, the RoR will determine eligibility for intervention program referral.
If the planning process has commenced for sentenced prisoners with outstanding charges for offences committed prior to the current correctional episode and the prisoner is subsequently convicted of the outstanding charges, the RoR-PV can be readministered to determine any changes to intervention program eligibility.
A new RoR-PV must not be administered when a prisoner is convicted of further offences that are committed during the current correctional episode. In these circumstances, an event based review (EBR) of the Offender Rehabilitation Plan (ORP) must be completed to determine whether any change to the intervention decisions are required. If consideration is being given for referral to Agency intervention programs, consultation should first occur with Offender Rehabilitation and Management Services, Specialist Operations, except if the new offence is of a sexual nature. If the new offence is a sexual offence, referral for specialised assessment must be made in the EBR. Refer procedure - Review
The RoR-PV will not calculate the correctional history for interstate prisoners or prisoners with a juvenile correctional history. Professional discretion may be applied, in consultation with Offender Rehabilitation and Management Services, Specialist Operations, to determine a prisoner's eligibility for Agency intervention programs. A rationale including the details of previous interstate or juvenile correctional orders and sentences and sources of information should be documented in the RNA and the ORP.
The STATIC 99-R must be utilised as a specialised assessment of all prisoners convicted and currently serving a sentence of or in excess of 12 months for a sexual offence as per Schedule 1 of the CSA. The STATIC 99-R must be administered as soon as possible following sentencing to determine the prisoner's level of sexual reoffending risk to ensure prisoners are informed of program requirements as part of front end planning and that the plan itself accurately reflects their requirements.
Staff administering the STATIC 99-R must be accredited via Agency endorsed training. Refer procedure - Programs for Offenders.
When completed offender plans should be updated to reflect program recommendations as per program eligibility criteria.
In relation to sexual offending assessment, the STABLE 2007 is also utilised as part of the treatment and management process, and is therefore undertaken closer to program participation.
For prisoners serving in excess of 12 months custodial imprisonment an assessment of general rehabilitation needs must be conducted and entered into the Rehabilitation Needs Assessment (RNA). This assessment must be completed in IOMS within three weeks of admission (following sentencing).
Those prisoners who transfer from probation and parole supervision with a current Offender Management Plan or Offender Rehabilitation Plan do not require a RNA. A review of the plan must be conducted for these prisoners upon transfer to custody.
Refer procedure - Review
The literacy and numeracy assessment must be completed in IOMS for all sentenced prisoners within three weeks of admission (following sentencing).
If an initial literacy and numeracy assessment identifies a language, literacy or numeracy deficit, further assessment must be conducted for prisoners serving periods of imprisonment of more than 12 months.
The assessment may also be administered to prisoners on remand or those serving a sentence length of 12 months or less and does not need to be repeated after sentencing.
Refer procedure - Education of Prisoners
A prisoner may only be approved for protection following a dynamic risk/needs assessment and it is determined the prisoner cannot be effectively managed within the mainstream prisoner population.
Refer custodial operations standard operating procedure - Protection, and administrative form - Application for Protection Assessment (in-confidence)
All corrective services officers involved in the classification and placement decision making process (i.e. panel members including sentence management services staff, custodial officers, and offender development staff as well as delegated decision makers) must complete The Process of Making Security Classification and Transfer Decisions (in-confidence) self paced training.
In accordance with section 12 of Corrective Services Act 2006 (CSA), when a prisoner is admitted to a corrective services facility for detention, they must be classified into one of the following security classifications -
However, when a prisoner is admitted to a corrective services facility for detention on remand for an offence and is not serving a term of imprisonment for another offence, the prisoner must only be classified into a security classification of -
Prisoners must be classified within six weeks of admission, including following transfer from community supervision into a custodial facility or when transferring from interstate into a custodial facility.
The authorised delegate must have regard to the factors outlined in section 12 of CSA when determining a prisoner's security classification.
Refer - Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 (in-confidence)
A placement decision is made, when necessary, to determine the most appropriate placement within the correctional system for a prisoner.
All prisoners who are required to be transferred from the current correctional facility require a placement decision to be made.
When conducting a placement assessment for an Aboriginal or Torres Strait Islander prisoner, refer Corrective Services Regulation 2006 s4.
Refer procedure - Transfer of Prisoners and appendix - Sentence Management Decision Making Record - Operational Practice Instruction
The immediate placement consideration provides for relevant prisoners to be subject to an alternate management strategy which may expedite their placement in a low security correctional environment. Eligible prisoners must be assessed for immediate placement consideration. The RoR must be calculated prior to conducting the immediate placement consideration.
Eligible prisoners that are assessed as unsuitable for immediate placement in a low security facility must continue with normal assessments and an ORP completed if eligible.
During the initial placement process, consideration may be given to placing a prisoner in a facility outside the region that he/she resides for the purposes of capacity utilisation.
Refer procedure - Transfer of Prisoners and appendix - Sentence Management Decision Making Record - Operational Practice Instruction.
Determinations of security classification and placement, including any reconsideration of the original decision are to be recorded in the Sentence Management Decision Making Record (SM-DMR) in IOMS. This excludes prisoners with a legal status of remand only who will automatically be assigned a high security classification.
For all other prisoners, the SM-DMR must be completed in accordance with the Sentence Management Decision Making Record - Operational Practice Instruction. These instructions contain important requirements that must be adhered to by staff preparing the SM-DMR and decision makers.
In addition to the requirements set out in section 1.3 of this procedure relating to information management, sentence management services staff must verbally inform the prisoner at the time of the panel sitting that they will be provided with a written notice of the decision/s made. The notice is to include reasons for the decision/s, and the mechanisms to request reconsideration for decisions related to security classification and/or placement, where relevant. During the panel interview, prisoners are also to be verbally informed that assistance can be provided to read and understand the IOMS generated Information Notice Security Classification and Notice of Placement Decision administrative forms where required. Where sentence management services staff provides the prisoner with either of these notices, the prisoner must again be informed that they may obtain help from sentence management services staff to read and understand the form/s.
The parole board report (PBR) provides an overview of the prisoner's progress through the correctional episode. The information provided must address the key areas required to assist the parole board in making a decision-
A prisoner can not submit an application for release to parole earlier than 180 days before his/her eligibility date for parole, unless applying for exceptional circumstances parole which can be submitted at any time.
The application must be processed at the corrective services facility where the prisoner is accommodated and must be entered in IOMS within 24 hours of the application having been received. If the prisoner is located at a work camp, the application is submitted at the prisoner's placement centre.
On receipt of the prisoner's application, a parole panel must be scheduled for the purpose of preparing the PBR. In addition, a review of the prisoner's classification and plan may also be conducted at this time where necessary.
A thorough review of the prisoner's case must be undertaken and the PBR entered in IOMS for consideration by the parole board. The process is coordinated by sentence management services staff in consultation with relevant facility staff and a probation and parole officer and should include a sponsor and home assessment completed by the relevant probation and parole office.
In accordance with s193 (3) of the Corrective Services Act 2006, the relevant board must determine the application within 180 days or if deferred for additional information within 210 days of the application being submitted to sentence management services.
The parole board may request information, in addition to the PBR, to support its decision making. The request may be generated by the parole board and may be requested before or after a decision is made by the parole board. The request will be referred to sentence management services who must coordinate a response to the request in a timely manner.
Refer procedure - Parole Applications and Orders and appendix - Parole Board Report Operational Practice Instruction.
When a prisoner is serving a sentence for a federal offence/s it is the Commonwealth Attorney-General's Department who are responsible for determining if a parole order will be granted.
Prisoners serving a sentence for a federal offence/s do not need to apply for parole as consideration will occur automatically. To assist the decision maker in determining whether the prisoner should be released to parole the Commonwealth Attorney-General's Department is to be provided a parole report. In most instances the Commonwealth Attorney-General's Department will formally request a report reviewing the prisoner's progress through the correctional episode. If a request is not received a parole report must be provided at least four months prior to the prisoner's parole eligibility date.
Parole reports for the Commonwealth Attorney-General's Department must include a recommendation as to whether the prisoner is considered suitable for release to parole, regardless of the length of sentence.
Refer Part 1B of the Crimes Act 1914.
Federal parole reports should be prepared as a word document and forwarded to the Commonwealth Attorney-General's Department. The report is NOT to be entered in the Offender Boards and Committees section in IOMS, as the report is not considered by a Queensland parole board. Rather, a copy of the report is to be attached in IOMS in the Offender Details > Attachment section.
Refer appendix - Parole Report - Commonwealth Attorney-General's Department and Sentence Calculation and Administration Manual (in-confidence) (Part 3.9 “Specific Order Types - Federal (Commonwealth) Orders).
An assessment is required to determine a prisoner's suitability to participate in any leaves of absence. For details regarding the assessment and approval process refer to procedure - Leave of Absence; and appendix - Considerations for Community Access (in-confidence)
Prisoners should be identified for suitability for the work program through each correctional centre's progression process. Assessments of eligible prisoners are to be conducted by the work program coordinator (or equivalent) and sentence management services staff.
Prisoners received into the Queensland correctional system who have been extradited from another jurisdiction and are not currently serving a sentence of imprisonment must undergo the processes of admission and induction.
Sentenced prisoners received into the Queensland correctional system, or Queensland sentenced prisoners who have been transferred/extradited to another State to be dealt with by law and are subsequently returned to Queensland, must undergo admission, induction, Risk of Reoffending - Prison Version (RoR-PV), a literacy and numeracy assessment, Rehabilitation Needs Assessment (RNA) the Sentence Management - Decision Making Record (SM-DMR), and an Offender Rehabilitation Plan (ORP) (if eligible), or review of existing plan.
Sentenced prisoners transferred to Queensland for welfare purposes or to be dealt with by law and subsequently sentenced and determined to remain in Queensland, must undergo admission, induction, RoR-PV, a literacy and numeracy assessment RNA and ORP (if eligible), or review of existing plan. The SM-DMR must be completed in IOMS.
Sentenced prisoners transferred to Queensland to be dealt with by law, until their Queensland outstanding matter/s are finalised, must undergo admission, induction and have the SM-DMR completed in IOMS
Information pertaining to the prisoner's response to the correctional environment prior to their interstate transfer should be included in the assessment process, such as-
This information should be used to assist when completing the SM-DMR, RNA, and ORP. An additional two week period, if necessary, may be taken to complete the SM-DMR to enable a more comprehensive summary in the event the information is not available at the time of the prisoner's transfer to Queensland.
Refer procedure - Transfer of Prisoners
9.1 High profile and notorious prisoners
General Managers of a corrective services facility must establish a process that ensures prisoners are assessed as Notorious or High Profile and the relevant warning indicator is activated in IOMS, where relevant. The Deputy Commissioner, Statewide Operations and General Manager, Operational Service Delivery may approve the activation or deactivation of any prisoner's Notorious or High Profile warning indicator in IOMS after consultation with the General Manager of the facility in which the prisoner is placed. The General Manager is the only person at a facility level who is authorised to activate or deactivate a Notorious or High Profile warning indicator in IOMS.
When a Notorious or High Profile warning indicator is activated in IOMS, the reason for the activation and the name of the authorising officer must be clearly stated within the activation reason section. In the event that a Notorious or High Profile warning indicator is deactivated, the reason and name of the authorising officer must be stated. Refer - IOMS Learning Material
Prisoners must be assessed during the reception process to determine whether a Notorious or High Profile warning indicator should be activated in IOMS or whether a warning activated during a previous correctional episode is still relevant. Prisoners must also be assessed at any point if information becomes available to suggest a warning indicator may be relevant. If a prisoner has a warning indicator activated, the reason and continued need for the warning indicator should be reassessed at subsequent reviews of the Offender Rehabilitation Plan.
The definitions below are not exhaustive and are provided as a guide to assist the identification of relevant prisoners -
'Notorious' includes prisoners who are well known or prominent in the correctional system as a result of their significant offence history and/or continued offending in custody and/or significant breach/incident history. Notorious prisoners are likely to include prisoners who have attracted stakeholder attention.
'High Profile' includes prisoners that have or would be likely to generate media interest at the time of sentencing, throughout their sentence, and/or upon progressing in the correctional system (eg reduction in classification, transfer to low custody, release to the community). High Profile prisoners may include prisoners that have committed crimes of an exceptional nature or the prisoner was previously in a position of trust such as an ex-politician or ex-police officer.
If information indicates a prisoner presents with an elevated risk of escape or has demonstrated problematic behaviours to indicate a higher level of supervision and management may be required (eg a risk of assaulting staff), the prisoner must be assessed in accordance with appendix - Identified Risk Prisoners (in-confidence).
A General Manager of a corrective services facility or Regional Manager of a probation and parole region may refer an offender for identification as an Enhanced Security Offender (ESO).
The Executive Director, Specialist Operations is responsible for approval and activation or deactivation of an offender's ESO warning indicator in IOMS. Refer - IOMS Learning Material
The definitions below are not exhaustive and are provided as a guide to assist the identification of relevant offenders as ESO, they include-
When referring an offender for activation of an ESO warning indicator the reasons for the referral are to be included. Referrals are to be made to the Serious Offenders Unit via email address SeriousOffendersUnit@dcs.qld.gov.au who is responsible for ensuring these matters are considered by the Executive Director, Specialist Operations.
If an ESO warning indicator is activated in IOMS details of the reasons for activation must be included.
The Throughcare Support Information must be attached in the attachments section in IOMS for a prisoner who has completed the Transitions Release Preparation Program and/or has been referred to ORSS.
For prisoners identified as being referred to ORSS or as having completed the transitions program, the probation and parole assessment officer will contact the transitions coordinator at the corrective services facility noted in the IOMS attachment.
If not in the offender file, the transitions coordinator must provide to the assessment officer-
A copy of these documents must be placed in the Offender File.
As relevant, the probation and parole officer will contact the ORSS case worker and determine the current assistance being provided to the prisoner by ORSS. The conditions on the prisoner's order should also be discussed and a copy of the entire order may be provided to the ORSS worker if relevant.
The information should assist probation and parole officers in the assessment process and inform interventions/collateral checks for the Offender Management Plan/Review.
The Department of Immigration and Citizenship (DIAC) may request that Queensland Corrective Services provide relevant information about a prisoner. This information will be utilised by DIAC to determine whether the prisoner may potentially become subject to deportation at the conclusion of his/her sentence.
The information or assessment should be provided in a timely manner and should be provided in a format which meets the requirements of the information requested.
Where DIAC have advised the Agency that a prisoner is to be considered for removal from Australia at completion of their imprisonment, or DIAC have commenced proceedings or indicated their intention to commence proceedings for cancelling a prisoner's visa, the prisoner's attitude towards removal from Australia is to be assessed and considered in the overall context of their escape risk and security rating.
If sentence management services staff identify during the admission process or at any time in the prisoner's sentence that a prisoner was born in another country, they must advise DIAC of this information.
Sentence management services staff are to notify DIAC when a prisoner of interest has been granted parole or is discharged from custody.
Refer appendix - Department of Immigration and Citizenship - Suitability for Release (in-confidence)
Executive Director, Specialist Operations
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