Procedure - Planning

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Purpose
1.	Process
2.	Prisoners who require the development of an Offender Rehabilitation Plan
3.	Timeframes
4.	Staff responsible for developing the Offender Rehabilitation Plan
5.	Developing the Offender Rehabilitation Plan
6.	Special Planning Considerations
7.	Offender Management Groups
8.	Requirements for developing the Offender Rehabilitation Plan
9.	Approval of the Offender Rehabilitation Plan
10.	Case management
11.	Pre-Release Management
12.	Behavioural Standards

Purpose

To ensure that the management of prisoners is planned around the management of risk, prioritises interventions based on criminogenic needs and is tailored to the individual's capacity to respond to planned interventions.

1. Process

When the initial assessment process is completed, the Offender Rehabilitation Plan (ORP) is developed.

Planning is an interactive process, which includes the prisoner and other relevant stakeholders. Offender Rehabilitation Plans must be based on the principles of risk, need, responsivity, professional discretion and program integrity.

Refer appendix - The Principles of What Works

Planning should focus on the totality of a prisoner's correctional episode. The ORP must cover the whole sentence and should broadly outline the pathway that a prisoner can expect to take through his/her correctional episode encompassing both community and custodial supervision including pre-release/transitional needs and post-release community resettlement needs. Significant milestones and events must be identified in the ORP.

Planning is guided by assessment tools and management objectives for specific prisoner management groups. However, planning must ensure risk, identified criminogenic needs, pre-release/reintegration needs, and other/or assessed general planning needs are the primary focus.

When relevant, staff from probation and parole and custodial operations should work together to develop the ORP. This sentence management approach is particularly relevant when developing the pre-release section of the ORP.

Refer appendix - Pre-release Management Considerations

The ORP must be reviewed throughout the duration of the sentence.

Refer procedure - Review

The plan must be entered into the Integrated Offender Management System (IOMS).

2. Prisoners who require the development of an Offender Rehabilitation Plan

An ORP must be developed for all prisoners except for those prisoners who are-

1. assigned to the remand or compliance prisoner management groups;
2. serving a total period of custodial imprisonment of twelve months or less from the date of sentencing, excluding pre-sentence custody;
3. serving a custodial sentence of more than 12 months and up to 2 years who are identified as suitable for initial placement in a low security facility in accordance with the Immediate Placement Considerations. Refer appendix - Immediate Placement - Considerations (in-confidence).

3. Timeframes

The development of an ORP occurs after the assessment process is complete (i.e. Rehabilitation Needs Assessment or ORNI-R, and literacy numeracy screen), but within 3 weeks of a prisoner's admission into custody or following sentencing.

4. Staff responsible for developing the Offender Rehabilitation Plan

An ORP must be developed by an offender management team which should include-

1. the senior adviser sentence management ;
2. a specialist staff member (psychologist, counsellor, education officer, intervention/ program facilitator);
3. any other case officer/intervention specialist or person involved in the prisoner's management;
4. in the case of an indigenous prisoner - an Aboriginal or Torres Strait Islander officer or community representative.

The level of input is to be as deemed necessary on a case by case basis, but should include at least three of the above members.

The senior adviser, sentence management or General Manager of the facility may invite representatives to attend the review meeting from-

1. the community;
2. the prisoner's family; and
3. other Government agencies.

The review considerations and determinations must be recorded in a timely manner in IOMS.

Refer - Offender Rehabilitation Plan (in-confidence) Guidelines; Appendices - Pre-release Management Considerations

5. Developing the Offender Rehabilitation Plan

An ORP should encompass long-term and short-term management strategies for the total duration of a prisoner's correctional episode. The ORP should be a dynamic document which can adequately reflect changes in a prisoner's circumstances as they occur.

Issues of community risk should be a priority in the development of an ORP. Community risk is a term that refers to a prisoner's likely risk of re-offending and/or to the potential impact that such re-offending is likely to have on the community and/or any individual either physically, psychologically or both.

The ORNI-R will be utilised to inform the ORP for relevant prisoners and outcomes must be entered in to the intervention section of the ORP. Any pre-release/post-release community resettlement needs identified during the ORNI-R assessment must be entered into the ORP.

For prisoners who have not received an ORNI-R, an assessment of general needs for rehabilitation (i.e. planning needs) including pre-release and post-release community re-settlement needs must be conducted. A Rehabilitation Needs Assessment is conducted and entered into IOMS and informs the ORP.

Refer procedure - Assessment; Appendices - Rehabilitation Needs Assessment Guidelines; Pre-release Management Considerations.

The focus of an ORP is to effectively detail interventions and goals that have been identified to target the assessed criminogenic and/or general planning needs, and pre-release/post-release community re-settlement needs. Officers responsible for generating plans must discuss the prisoner's needs and subsequent actions identified in the assessment process with the prisoner.

It is preferable that a prisoner takes ownership of the identified needs and co-operates in the formulation of the ORP to address identified needs. A prisoner should be advised of possible outcomes if they choose to not comply with their ORP (e.g. recommended actions not undertaken in a timely manner). The prisoner's attitude and relevant comments about the plan are to be documented in the plan prior to approval.

6. Special Planning Considerations

Special planning considerations must be taken into account if matters related to the specific demographic characteristics of a prisoner are relevant.

Details pertaining to culture, gender, age, disability and location must be recorded and considered as factors along with other management objectives related to assessed risks and needs.

For example-

A prisoner in custody who cannot participate in employment on specific days due to his/her religious beliefs.

An aged prisoner who has limitations to the type of physical activity that can be performed.

If special planning considerations are required for a prisoner, information must be provided on what impact this will have on the prisoner's ability to address identified needs and, if possible, how this impact is likely to be addressed.

7. Offender Management Groups

As part of the development of the ORP, an offender management group is assigned to a prisoner.

The management grouping of a prisoner provides a direction for formulating an ORP. However, the grouping must not be so prescriptive as to prevent the individualisation of an ORP.

A prisoner may be managed under two groups at one time, for example, a prisoner with a probation order who is later sentenced to a custodial term. The prisoner's primary management group must be according to the location of the prisoner or the higher-level management group. Communication must occur between locations and relevant departmental officers to ensure the prisoner complies with the requirements of both orders.

The offender management group is to be reviewed each time the prisoner's ORP is reviewed.

Refer appendix - Applying Offender Management Groups

8. Requirements for developing the Offender Rehabilitation Plan

Staff responsible for generating an ORP must ensure that the plan-

1. is consistently and clearly documented;
2. is based on achievable and measurable objectives;
3. is developed according to appendix - The Principles of What Works;
4. has given consideration to the appendix - Offender Management Group Planning Considerations;
5. considers sentence details (e.g. length of correctional episode and milestones such as parole date), if relevant;
6. addresses relevant conditions and recommendations imposed by sentencing authorities;
7. incorporates a prisoner's assessed criminogenic needs and/or general planning needs as identified by an ORNI-R assessment, Rehabilitation Needs Assessment, or other specialised assessments;
8. incorporates planning to address a prisoner's identified needs through recommended interventions, programs, courses and activities;
9. includes referral to specialised assessment for prisoners convicted of current sex offences;
10. incorporates other relevant prisoner needs (e.g. special planning considerations and pre-release transitional needs such as requirements for evidence of identity documentation);
11. allocates a case worker responsible for implementing a particular area of the overall plan; and
12. is verified and that a verified copy is provided to the prisoner

The recommendations of the ORP must be discussed with the prisoner and, where appropriate, a copy of the intervention recommendations and approving officer's comments should be provided to the prisoner).

9. Approval of the Offender Rehabilitation Plan

The relevant authorised officer must approve an ORP. A copy of the approved plan must be provided to the prisoner.

10. Case management

In custodial facilities case management must be initiated as part of prisoner planning. Case management must be implemented when an ORP is verified. A case management process may also be initiated for a prisoner serving 12 months or less who does not have an ORP if they have identified special needs (e.g. at risk, dysfunctional, intellectual disability).

The purpose of case management is to provide for timely and accurate information that contributes to the review of an ORP and a prisoner's classification and placement. The allocation of case workers seeks to ensure record keeping is initiated early in a prisoner's correctional episode and provides for a regular reporting structure throughout the episode. Electronic prompts will alert case workers of the need to provide advice in their specialised field.

Refer appendix - Case Management - Custodial Considerations

11. Pre-Release Management

Pre-release management seeks to support a prisoner's graduated release into the community and is supported by the transitional coordinator and programs. The management of pre-release needs, including those in the transitional plan, must be included as part of the development, management and review of an ORP while a prisoner is located in a corrective services facility.

Refer appendix - Pre-release Management Considerations

To determine when planning for pre-release is to be actioned, consideration should be given to-

1. sentence length; and
2. proximity to an impending eligibility date, including parole and resettlement leave of absence eligibility.

The ORP should document strategies for assisting a prisoner to successfully assume a pro-social lifestyle and may include strategies for linking the prisoner to relevant community agencies to provide ongoing assistance on release from custody. The process must be initiated in planning and must be considered at each Offender Rehabilitation Plan review.

Refer procedure - Review;

12. Behavioural Standards

A set of behavioural standards must be applied to a prisoner located in a corrective services facility. The purpose of the behavioural standards is to provide the prisoner and staff with a set of expectations regarding the prisoner's behaviour while serving his/her sentence and a measure for future reporting requirements. The reporting structures established within the planning and case management process will guide the review and security classification and placement assessment process, which must include an assessment of the prisoner's compliance with the set standards. A prisoner subject to planning will receive notice of the standards as part of the ORP development.

Refer administrative form - Behavioural Standards

Endorsed by:

MARK RALLINGS

Executive Director, Offender Intervention Services

Approved by:

PETER BOTTOMLEY
Acting Commissioner

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