Procedure - Assessment

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Purpose
1.	General
1.1	Assessment outcomes
1.2	Information sources
1.3	Information management
2.	Assessments
2.1	Immediate Risk Needs Assessment (IRNA)
		2.1.1 Immediate interventions
		2.1.3 Risk from others
		2.1.4 Risk to others
		2.1.5 Other immediate interventions
2.3	Offender Risk Need Inventory - Revised
2.4	Rehabilitation Needs Assessment
2.5	Literacy and Numeracy Assessment
3.	Protection
4.	Security Classification and Placement
4.1	Sentence Management Decision Making Record
4.2	Security classification
4.3	Placement
		4.3.1 Immediate placement consideration
		4.3.2 Inter-region placement for capacity utilisation purposes
5.	Parole Board Report
5.1	Federal parole
6.	Leave of Absence
7.	Work Orders
8.	Interstate Transfers
9.	High Profile and Notorious Prisoners
10.	Enhanced Security Offenders
11.	Prisoners Transferring from Custody to Probation and Parole
12.	Department of Immigration and Citizenship

Purpose

To ensure that information supporting planning for a prisoner is gathered, analysed and interpreted at appropriate points throughout the prisoner's sentence.

1. General

Each prisoner admitted into the correctional system must undergo an assessment process.

The assessment process focuses on obtaining comprehensive and accurate information to assist in appropriate identification of a prisoner's management and/or intervention needs. Information gathered during a prisoner's assessment determines appropriate rehabilitation goals, strategies and activities and assists the prisoner to identify and address individual risk factors for the prevention of reoffending.

At significant milestones and events during a prisoner's sentence, relevant assessments must be conducted.

Refer appendix - Process of Offender Management (in-confidence)

1.1 Assessment outcomes

Assessment outcomes may include-

1. correctional status (remand; sentenced);
2. immediate risk and need/s;
3. rehabilitation need/s;
4. criminogenic need/s;
5. responsivity factor/s;
6. non-criminogenic needs;
7. reintegration/transitional needs;
8. security classification; and
9. criminogenic program eligibility.

1.2 Information sources

Staff conducting assessments must access relevant information from a wide range of sources. Sources may include-

1. the prisoner;
2. supervisory staff, for example, correctional supervisor or senior psychologist, etc.;
3. specialist programs staff;
4. transitions coordinator;
5. corrective services officers including escorting, reception and intelligence staff;
6. probation and parole staff;
7. sentencing remarks;
8. pre-sentence reports;
9. criminal history and/or traffic history;
10. police briefs - also referred to as QP9s (refer to the Sentence Management Decision Making Record - Operational Practice Instruction in the use and application of police briefs);
11. watch house records/assessments (including the Prisoner Transfer Sheet);
12. professional reports (e.g. psychiatric, psychological);
13. other persons (e.g. family);
14. external organisations or other Government agencies (including Queensland Health's Hospital and Health Services staff, Prison Mental Health Service staff and contracted Offender Reintegration Support Service (ORSS) providers);
15. Integrated Offender Management System (IOMS); and
16. the offender file.

Self reported information must be sought during prisoner interview/s and must be identified as having been self reported by the prisoner. Corroborating information should be elicited from external sources at each opportunity.

Refer procedure - Disclosure of Confidential Information

1.3 Information management

Information management inclusive of the collection, provision and storage of information must be conducted in accordance with the Information Privacy Act 2009 and Right to Information Act 2009.

Assessments must be entered into IOMS.

To ensure compliance with privacy legislation principles, prisoners must be advised of-

1. the purpose of the assessment; and
2. how the gathered information will be used.

2. Assessments

2.1 Immediate Risk Needs Assessment (IRNA)

An interview must be conducted individually with each prisoner on admission (ie the first point of contact, per episode, for a prisoner in the Queensland custodial system and on arrival after transfer from community supervision to a custodial facility). The purpose of the interview is to identify any immediate risks or needs that require immediate action or should be utilised to inform the Offender Rehabilitation Plan.

The assessment must be conducted prior to placement in an accommodation unit and must be completed and entered into IOMS within 24 hours of the prisoner's admission.

The assessment must be conducted by a psychologist or correctional counsellor.

During the assessment, a prisoner must be afforded every opportunity to address his/her concerns and ask questions relating to his/her sentence, imprisonment and personal issues.

A prisoner must be informed of the process for accessing specialist staff and avenues by which immediate needs can be addressed. The interview information must be recorded in IOMS during, or immediately following, the interview.

The interviewing officer must initiate any required intervention after completion of the interview. Referrals to identified specialist staff must be made immediately and recorded in IOMS.

Prisoner IOMS records should be accessed and where relevant requests for medical information made to Queensland Health to ascertain the prisoner's history of self-harm and suicidal behaviour (refer procedure - Disclosure of Confidential Information). If available information indicates that a prisoner has previously made an attempt to self-harm or suicide or has displayed previous self-harming behaviour, whether in custody or not, it must be communicated to staff involved in the management of that prisoner.

If it is identified (e.g. through the Immediate Risk Needs Assessment (IRNA)) that the prisoner has a history of deliberate self-harm or suicidal behaviour, the staff member who becomes aware of this information must advise the senior psychologist and request that the “Self-harm episode history” warning indicator is activated in IOMS. The relevant correctional supervisor must also be advised and then must ensure that the information is disseminated as soon as practicable to all relevant staff members, including the senior psychologist.

Refer IOMS Offender File Summary Screen - File Contents > Offender Details > Warnings and Flags > Actions > Activate Offender Warning Indicator - select “Self-harm episode history” and refer procedure - At-Risk Management (Self-harm/Suicide)

The specific assessment and management guidelines must be employed as detailed below in subsection 2.1.1 “Immediate interventions”.

Refer procedure - Admission; and appendix - Guidelines - Completion of Immediate Risk Needs Assessment - Custodial Considerations (in-confidence)

2.1.1 Immediate interventions

The intervention process must commence as soon as practicable after referral. In case of a delay, for example weekend admissions, interim measures must be taken as necessary to ensure the safety at all times of the prisoner, staff, other prisoners and the public. The approving authority must document these decisions.

All relevant information must be communicated to staff responsible for the supervision of the prisoner without delay. A copy of the documentation must be forwarded to sentence management services and placed on the offender file.

During the immediate intervention process, staff undertaking the intervention must determine any ongoing intervention requirements and action as appropriate.

2.1.2 Risk to self

If a prisoner is identified through the IRNA as posing an immediate risk of suicide or self-harm, refer procedure - At-Risk Management (Self Harm/Suicide).

If it is identified during the IRNA that a prisoner presents with a history of self-harming behaviour or suicide attempts, a senior psychologist must be notified. The senior psychologist must activate the “Self-harm episode history (SHEH)” warning indicator in IOMS in accordance with the procedure - At-Risk Management (Self Harm/Suicide).

A prisoner with a SHEH warning indicator in IOMS is to be accommodated in a suicide-resistant cell unless other reasonable factors warrant against such placement. This information is also to be recorded in the IRNA under the “Alternative placement recommended” section.

The prisoner's records, IOMS (both previous custodial and community-based episodes), should be accessed to ascertain the prisoner's self-harm and suicidal behaviour history and psychiatric and psychological history.

If it is identified during the IRNA that a prisoner has a history or a current diagnosis of mental illness, or has had previous contact with a mental health service provider, including immediately prior to admission to custody, the assessing officer must make a referral to Prison Mental Health Service for assessment. This information is to be communicated with the senior psychologist and recorded in IOMS in a case note, under the relevant category as well as in the IRNA in the “Psychiatric and psychological” section.

2.1.3 Risk from others

Prisoners must be specifically questioned in relation to whether they have any concerns about another prisoner who may be currently at the centre, located at another centre or could possibly become accommodated in a correctional centre.

If a prisoner is identified and/or self reports as being at risk from others, then this information is to be included in the IRNA, an intelligence note is to be created in IOMS, and relevant decision makers are to be advised to ensure appropriate risk mitigation strategies are in place. Refer custodial operations standard operating procedure - Protection.

During the IRNA, the officer conducting the assessment must refer the matter to the General Manager of the correctional centre if any of the following circumstances exist or are identified-

1. the prisoner requests protection status;
2. the need for a protection needs assessment;
3. the prisoner has already been segregated while in police custody;
4. the sentencing court makes a recommendation to consider protection placement; or
5. information is received from the prisoner's legal representatives, the Crown Prosecutor or any other relevant party (e.g. the Department, management of the facility, a Government Department or a recognised community agency) indicating that the prisoner will be under threat within the mainstream system.

If during the admission process and prior to the IRNA, a potential threat to a prisoner is identified, the information must be referred to the officer conducting the immediate risk needs assessment for immediate attention.

If a prisoner is identified and/or identifies as transgender, refer procedure - Transgender Offenders.

2.1.4 Risk to others

If a prisoner is identified as being a risk to others, this information is to be included in the IRNA, an intelligence note is to be created in IOMS and relevant decision makers are to be advised to ensure appropriate risk mitigation strategies are in place.

Refer custodial operations standard operating procedures - Safety Orders; Intensive Management Plans; and section 9 of this procedure “High Profile and Notorious Prisoners”.

2.1.5 Other immediate interventions

Other immediate individual risks and needs must be referred to relevant staff for intervention.

Special attention must be given to the risk and needs of the following groups of prisoners and referrals should ensure the involvement of relevant staff -

1. Aboriginal and Torres Strait Islander prisoners;
2. culturally and linguistically diverse (CALD) prisoners;
3. prisoners with a disability (including impaired capacity);
4. older prisoners;
5. young prisoners (including youthful offenders (under 18 years) refer procedure - Youthful Prisoners );
6. female prisoners; and
7. prisoners with mental health issues.

2.2 Risk of Reoffending - Prison Version

The Risk of Reoffending - Prison Version (RoR-PV) screening tool must be administered at the commencement of a new correctional episode for all prisoners sentenced to a custodial term of imprisonment (irrespective of sentence length), excluding pure fine defaulters and remandees.

The RoR-PV must be completed in IOMS following calculation of a prisoner's sentence, including when the planning process is going to be commenced for sentenced prisoners with outstanding charges. The RoR-PV must be completed prior to assessment for Immediate Placement Considerations, a Rehabilitation Needs Assessment (RNA) or Offender Risk Need Inventory - Revised (ORNI-R).

Refer appendix - Risk of Reoffending - Prison Version Screening Tool Administration Manual

A RoR-PV must not be administered to prisoners who transfer from probation and parole supervision to a corrective services facility during the same correctional episode and already have either a RoR-PV or RoR-PPV score for the current episode.

For prisoners serving a period of custodial imprisonment in excess of 12 months, the RoR will determine eligibility for criminogenic program referral and identify whether an ORNI-R or RNA will be required.

For prisoners serving a sentence for a current sexual offence, referral for specialised assessment must be made at the point of developing the Offender Rehabilitation Plan, regardless of RoR score.

If the planning process has commenced for sentenced prisoners with outstanding charges for offences committed prior to the current correctional episode and the prisoner is subsequently convicted of the outstanding charges, the RoR-PV can be readministered to determine any changes to criminogenic program eligibility and if a further assessment should be undertaken.

A new RoR-PV must not be administered when a prisoner is convicted of further offences that are committed during the current correctional episode. In these circumstances, an event based review (EBR) must be completed to determine whether any change to the intervention decisions are required. If consideration is being given for referral to Agency criminogenic programs, consultation should first occur with Offender Rehabilitation and Management Services, Specialist Operations, except if the new offence is of a sexual nature. If the new offence is a sexual offence, referral for specialised assessment must be made in the EBR.

Refer procedure - Review

The RoR-PV will not calculate the correctional history for interstate prisoners or prisoners with a juvenile correctional history. Professional discretion may be applied, in consultation with Offender Rehabilitation and Management Services, Specialist Operations, to determine a prisoner's eligibility for criminogenic programs and the ORNI-R. A rationale including the details of previous interstate or juvenile correctional orders and sentences and sources of information should be documented in the ORNI-R and the Offender Rehabilitation Plan.

2.3 Offender Risk Need Inventory - Revised

An Offender Risk Need Inventory - Revised (ORNI-R) must be completed in IOMS to determine program needs for all prisoners including sex offenders serving a remaining term/period of custodial imprisonment (from the date of sentence) in excess of 12 months and who meet the Agency criminogenic program cut off score of 16 or more on the RoR (excluding pure fine defaulters).

An ORNI-R is not required for prisoners including sex offenders who meet the Agency criminogenic program cut off score on the RoR if they have 12 months or less to serve in custody from the date of sentence.

For example, an ORNI-R would not be required for a prisoner who meets the RoR cut off score and who is sentenced to 13 months imprisonment with one month pre-sentence custody declared. Further, a prisoner sentenced to three years imprisonment with a court ordered parole fixed release date at 12 months who meets the RoR cut off score would not require an ORNI-R completed in custody.

An ORNI-R is not required for prisoners including sex offenders who do not meet the Agency criminogenic program cut off score on the RoR and/or are not serving a remaining term/period of custodial imprisonment (from the date of sentence) in excess of 12 months.

Those prisoners who transfer from probation and parole supervision with a current Offender Management Plan do not require an ORNI-R or Rehabilitation Needs Assessment. An event based review (EBR) must be administered for these prisoners upon transfer to custody, refer procedure - Review. If a prisoner with a Risk of Reoffending - Probation and Parole Version (RoR-PPV) score that meets the Agency criminogenic program cut off score of 16 or more is transferred to a corrective services facility during the current correctional episode without an ORNI-R, an ORNI-R must be completed and the prisoner considered for criminogenic programs if the prisoner has more than 12 months remaining on the custodial term of imprisonment.

Refer appendix - The Principles of What Works

For eligible prisoners, the ORNI-R must be completed within three weeks of admission (following sentencing) and must be entered into IOMS.

When not all official documentation (eg court transcripts) is available within this timeframe, the ORNI-R must still be completed. If the documentation becomes available at a later date, a decision must be made about whether the new information would warrant an updated ORNI-R assessment.

A prisoner who meets the Agency criminogenic program cut-off score of 16 or more on the RoR who has had an ORNI or ORNI-R completed during his/her current correctional episode may require a new assessment. The reasons for deciding whether or not a new ORNI-R is required must be recorded in IOMS and any new assessments should be completed in a timely fashion. A new ORNI-R is required when a prisoner is convicted of any new offence/s, except if-

1. the new offence/s are very similar to those on which the current ORNI/ORNI-R is based; and
2. it would be unlikely to result in changes to the overall assessment score should a new assessment be conducted; and
3. it would be unlikely to result in a change to identified criminogenic needs and subsequent intervention recommendations.

If an existing ORNI or ORNI-R does not provide the required information, a new ORNI-R may be required. Examples of times when a new ORNI-R may be required include-

1. if there is insufficient information in the original assessment;
2. relevant new information becomes available; or
3. the original assessment contains incorrect information/incorrectly endorsed items.

Refer appendix - Offender Risk Needs Inventory - Revised - Completion Considerations

Assessment outcomes and the identified offender management group must determine which prisoners are to be referred to criminogenic programs and/or interventions.

Refer appendices - Offender Risk Needs Inventory - Revised - Administration Manual; Offender Risk Needs Inventory - Revised - Completion Considerations; and administrative form - Offender Risk Needs Inventory - Revised

2.4 Rehabilitation Needs Assessment

For prisoners serving in excess of 12 months custodial imprisonment who do not meet the Agency criminogenic program cut-off score of 16 or more on the RoR and are not otherwise eligible for an ORNI-R, an assessment of general rehabilitation needs must be conducted and entered into the Rehabilitation Needs Assessment (RNA). This assessment must be completed in IOMS within three weeks of admission (following sentencing).

Refer procedure - Planning; and appendix - Rehabilitation Needs Assessment Guidelines.

Those prisoners who transfer from probation and parole supervision with a current Offender Management Plan or Offender Rehabilitation Plan do not require an Offender Risk Need Inventory - Revised or RNA. An event based review (EBR) must be administered for these prisoners upon transfer to custody.

Refer procedure - Review

2.5 Literacy and Numeracy Assessment

The literacy and numeracy assessment must be completed in IOMS for all sentenced prisoners within three weeks of admission (following sentencing).

If an initial literacy and numeracy assessment identifies a language, literacy or numeracy deficit, further assessment must be conducted for prisoners serving periods of imprisonment of more than 12 months.

The assessment may also be administered to prisoners on remand or those serving a sentence length of 12 months or less and does not need to be repeated after sentencing.

Refer procedure - Education of Prisoners

3. Protection

A prisoner may only be approved for protection following a dynamic risk/needs assessment and it is determined the prisoner cannot be effectively managed within the mainstream prisoner population.

Refer custodial operations standard operating procedure - Protection, and administrative form - Application for Protection Assessment (in-confidence)

4. Security Classification and Placement

4.1 Sentence Management Decision Making Record

Determinations of security classification and placement, including any reconsideration of the original decision are to be recorded in the Sentence Management Decision Making Record (SM-DMR) in IOMS.

The SM-DMR must be completed in accordance with the Sentence Management Decision Making Record - Operational Practice Instruction. These instructions contain important requirements that must be adhered to by staff preparing the SM-DMR and decision makers.

In addition to the requirements set out in section 1.3 of this procedure relating to information management, sentence management services staff must verbally inform the prisoner at the time of the panel sitting that they will be provided with a written notice of the decision/s made. The notice is to include reasons for the decision/s, and the mechanisms to request reconsideration for decisions related to security classification and/or placement, where relevant. During the panel interview, prisoners are also to be verbally informed that assistance can be provided to read and understand the IOMS generated “Information Notice Security Classification” and “Notice of Placement Decision” administrative forms where required. Where sentence management services staff provides the prisoner with either of these notices, the prisoner must again be informed that they may obtain help from sentence management services staff to read and understand the form/s.

4.2 Security classification

In accordance with section 12 of Corrective Services Act 2006 (CSA), when a prisoner is admitted to a corrective services facility for detention, they must be classified into one of the following security classifications -

1. maximum;
2. high; or
3. low.

Prisoners must be classified within six weeks of admission including following transfer from community supervision into a custodial facility or when transferring from interstate into a custodial facility.

The authorised delegate must have regard to the factors outlined in section 12 of CSA when determining a prisoner's security classification.

Refer - Instrument of Delegation of Chief Executive Powers - Corrective Services Act 2006 (in-confidence)

Refer appendix - Sentence Management Decision Making Record - Operational Practice Instruction

4.3 Placement

A placement decision is made, when necessary, to determine the most appropriate placement within the correctional system for a prisoner.

All prisoners who are required to be transferred from the current correctional facility require a placement decision to be made.

When conducting a placement assessment for an Aboriginal or Torres Strait Islander prisoner, refer Corrective Services Regulation 2006 s4.

Refer procedure - Transfer of Prisoners and appendix - Sentence Management Decision Making Record - Operational Practice Instruction

4.3.1 Immediate placement consideration

The immediate placement consideration provides for relevant prisoners to be subject to an alternate management strategy which may expedite their placement in a low security correctional environment. Eligible prisoners must be assessed for immediate placement consideration. The Risk of Reoffending - Prison Version (RoR-PV) must be calculated prior to conducting the immediate placement consideration.

Eligible prisoners that are assessed as unsuitable for immediate placement in a low security facility must continue with normal assessments and an Offender Rehabilitation Plan must be completed if eligible.

Refer appendices - Immediate Placement Considerations and Guidelines For Placement In Low Custody, and administrative form - Immediate Placement Considerations Assessment

4.3.2 Inter-region placement for capacity utilisation purposes

During the initial placement process, consideration may be given to placing a prisoner in a facility outside the region that he/she resides for the purposes of capacity utilisation.

Refer procedure - Transfer of Prisoners and appendix - Sentence Management Decision Making Record - Operational Practice Instruction.

5. Parole Board Report

The parole board report (PBR) provides an overview of the prisoner's progress through the correctional episode. The information provided must address the key areas required to assist the parole board in making a decision-

1. to issue a parole order and the conditions on the order; and
2. in the case of juvenile prisoners, the conditions of the order.

A prisoner can not submit an application for release to parole earlier than 180 days before his/her eligibility date for parole, unless applying for exceptional circumstances parole which can be submitted at any time.

The application must be processed at the corrective services facility where the prisoner is accommodated and must be entered in IOMS within 24 hours of the application having been received. If the prisoner is located at a work camp, the application is submitted at the prisoner's placement centre.

On receipt of the prisoner's application, a parole panel must be scheduled for the purpose of preparing the PBR. In addition, a review of the prisoner's classification and plan may also be conducted at this time where necessary.

A thorough review of the prisoner's case must be undertaken and the PBR entered in IOMS for consideration by the parole board. The process is coordinated by sentence management services staff in consultation with relevant facility staff and a probation and parole officer and should include a sponsor and home assessment completed by the relevant probation and parole office.

In accordance with s193 (3) of the Corrective Services Act 2006, the relevant board must determine the application within 180 days or if deferred for additional information within 210 days of the application being submitted to sentence management services.

The parole board may request information, in addition to the PBR, to support its decision making. The request may be generated by the parole board and may be requested before or after a decision is made by the parole board. The request will be referred to sentence management services who must coordinate a response to the request in a timely manner.

Refer procedure - Parole Orders and appendix - Parole Board Report Guidelines.

5.1 Federal parole

When a prisoner is serving a sentence for a federal offence/s it is the Commonwealth Attorney-General's Department who are responsible for determining if a parole order will be granted.

Prisoners serving a sentence for a federal offence/s do not need to apply for parole as consideration will occur automatically. To assist the decision maker in determining whether the prisoner should be released to parole the Commonwealth Attorney-General's Department is to be provided a parole report. In most instances the Commonwealth Attorney-General's Department will formally request a report reviewing the prisoner's progress through the correctional episode. If a request is not received a parole report must be provided at least four months prior to the prisoner's parole eligibility date.

Parole reports for the Commonwealth Attorney-General's Department must include a recommendation as to whether the prisoner is considered suitable for release to parole, regardless of the length of sentence.

Refer Part 1B of the Crimes Act 1914.

Federal parole reports should be prepared as a word document and forwarded to the Commonwealth Attorney-General's Department. The report is NOT to be entered in the Offender Boards and Committees section in IOMS, as the report is not considered by a Queensland parole board. Rather, a copy of the report is to be attached in IOMS in the Offender Details > Attachment section.

Refer appendix - Parole Report - Commonwealth Attorney-General's Department and Sentence Calculation and Administration Manual (Part 3.9 “Specific Order Types - Federal (Commonwealth) Orders).

6. Leave of Absence

An assessment is required to determine a prisoner's suitability to participate in any leaves of absence. For details regarding the assessment and approval process refer to procedure - Leave of Absence; and appendix - Considerations for Community Access (in-confidence)

7. Work Orders

Prisoners should be identified for suitability for the Work Program through each correctional centre's progression process. Assessments of eligible prisoners are to be conducted by the Work Program Coordinator (or equivalent) and sentence management services staff.

Refer - Corrective Services Act 2006 s66; and custodial operations standard operating procedure - Work Program - Work Order Assessment and Approval

8. Interstate Transfers

Prisoners received into the Queensland correctional system who have been extradited from another jurisdiction and are not currently serving a sentence of imprisonment must undergo the processes of admission, induction and have the Sentence Management Decision Making Record (SM-DMR) completed in IOMS.

Sentenced prisoners received into the Queensland correctional system, or Queensland sentenced prisoners who have been transferred/extradited to another State to be dealt with by law and are subsequently returned to Queensland, must undergo admission, induction, Risk of Reoffending - Prison Version (RoR-PV), a literacy and numeracy assessment, Offender Risk Need Inventory - Revised (ORNI-R) or Rehabilitation Needs Assessment (RNA) (if eligible), and an Offender Rehabilitation Plan (ORP) or review of existing plan (if appropriate). The SM-DMR must be updated in IOMS.

Sentenced prisoners transferred to Queensland for welfare purposes or to be dealt with by law and subsequently sentenced and determined to remain in Queensland, must undergo admission, induction, RoR-PV, a literacy and numeracy assessment, ORNI-R or RNA, and an ORP or review of existing plan (if eligible). The SM-DMR must be completed in IOMS.

Sentenced prisoners transferred to Queensland to be dealt with by law, until their Queensland outstanding matter/s are finalised, must undergo admission, induction and have the SM-DMR completed in IOMS

Information pertaining to the prisoner's response to the correctional environment prior to their interstate transfer should be included in the assessment process, such as-

1. institutional behaviour;
2. involvement in work, programs, and other interventions;
3. current assessment outcomes; and
4. any other relevant information that can be obtained.

This information should be used to assist when completing the SM-DMR, ORNI-R or RNA, and ORP. An additional two week period, if necessary, may be taken to complete the SM-DMR to enable a more comprehensive summary in the event the information is not available at the time of the prisoner's transfer to Queensland.

Refer procedure - Transfer of Prisoners

9. High Profile and Notorious Prisoners

General Managers of a corrective services facility must establish a process that ensures prisoners are assessed as “Notorious” or “High Profile” and the relevant warning indicator is activated in IOMS, where relevant. The Deputy Commissioner, Statewide Operations and General Manager, Operational Service Delivery may approve the activation or deactivation of any prisoner's “Notorious” or “High Profile” warning indicator in IOMS after consultation with the General Manager of the facility in which the prisoner is placed. The General Manager is the only person at a facility level who is authorised to activate or deactivate a “Notorious” or “High Profile” warning indicator in IOMS.

When a “Notorious” or “High Profile” warning indicator is activated in IOMS, the reason for the activation and the name of the authorising officer must be clearly stated within the “Activation Reason” section. In the event that a “Notorious” or “High Profile” warning indicator is deactivated, the reason and name of the authorising officer must be stated.

Refer - IOMS Offender File Summary Screen > File Contents > Offender Details > Warnings and Flags - select “Notorious” or “High Profile” (or both if relevant).

Prisoners must be assessed during the reception process to determine whether a “Notorious” or “High Profile” warning indicator should be activated in IOMS or whether a warning activated during a previous correctional episode is still relevant. Prisoners must also be assessed at any point if information becomes available to suggest a warning indicator may be relevant. If a prisoner has a warning indicator activated, the reason and continued need for the warning indicator should be reassessed at subsequent reviews of the Offender Rehabilitation Plan.

The definitions below are not exhaustive and are provided as a guide to assist the identification of relevant prisoners -

'Notorious' includes prisoners who are well known or prominent in the correctional system as a result of their significant offence history and/or continued offending in custody and/or significant breach/incident history. Notorious prisoners are likely to include prisoners who have attracted stakeholder attention.

'High Profile' includes prisoners that have or would be likely to generate media interest at the time of sentencing, throughout their sentence, and/or upon progressing in the correctional system (eg reduction in classification, transfer to low custody, release to the community). High Profile prisoners may include prisoners that have committed crimes of an exceptional nature or the prisoner was previously in a position of trust such as an ex-politician or ex-police officer.

10. Enhanced Security Offenders

A General Manager of a corrective services facility or Regional Manager of a probation and parole region may refer an offender for identification as an “Enhanced Security Offender” (ESO).

The Executive Director, Specialist Operations is responsible for approval and activation or deactivation of an offender's ESO warning indicator in IOMS.

Refer - IOMS Offender File Summary Screen > File Contents > Offender Details > Warnings and Flags.

The definitions below are not exhaustive and are provided as a guide to assist the identification of relevant offenders as ESO, they include-

Prisoners who:

1. are subject to a maximum security order;
2. are classified as maximum security;
3. were previously classified as maximum security;
4. are subject to a continuing detention order (DPSOA);
5. are subject to an indefinite sentence;
6. are designated as an IOMS “Restricted Access Offender”; or
7. are otherwise determined to be of significant risk, for example individual members of identified gangs or groups.

Offenders who:

1. are subject to a continuing supervision order (DPSOA);
2. as a prisoner, met one of the criteria above;
3. are designated as an IOMS “Restricted Access Offender”; or
4. are otherwise determined to be of significant risk.

When referring an offender for activation of an ESO warning indicator the reasons for the referral are to be included. Referrals are to be made to the Serious Offenders Unit via email address SeriousOffendersUnit@dcs.qld.gov.au who are responsible for ensuring these matters are considered by the Executive Director, Specialist Operations.

If an ESO warning indicator is activated in IOMS details of the reasons for activation must be included.

11. Prisoners Transferring from Custody to Probation and Parole

The “Throughcare Support Information” must be attached in the attachments section in IOMS for a prisoner who has completed the Transitions Release Preparation Program and/or has been referred to ORSS.

For prisoners identified as being referred to ORSS or as having completed the transitions program, the probation and parole assessment officer will contact the transitions coordinator at the corrective services facility noted in the IOMS attachment.

If not in the offender file, the transitions coordinator must provide to the assessment officer-

1. a faxed copy of the prisoner's Transitions Plan and any relevant ORSS documents; and
2. contact details of any ORSS providers.

A copy of these documents must be placed in the offender file.

As relevant, the probation and parole officer will contact the ORSS case worker and determine the current assistance being provided to the prisoner by ORSS. The conditions on the prisoner's order should also be discussed and a copy of the entire order may be provided to the ORSS worker if relevant.

The information should assist in the assessment process and inform interventions/collateral checks for the Offender Management Plan/Review.

12. Department of Immigration and Citizenship

The Department of Immigration and Citizenship (DIAC) may request that Queensland Corrective Services provide relevant information about a prisoner. This information will be utilised by DIAC to determine whether the prisoner may potentially become subject to deportation at the conclusion of his/her sentence.

The information or assessment should be provided in a timely manner and should be provided in a format which meets the requirements of the information requested.

Where DIAC have advised the Agency that a prisoner is to be considered for removal from Australia at completion of their imprisonment, or DIAC have commenced proceedings or indicated their intention to commence proceedings for cancelling a prisoner's visa, the prisoner's attitude towards removal from Australia is to be assessed and considered in the overall context of their escape risk and security rating.

If sentence management services staff identify during the admission process or at any time in the prisoner's sentence that a prisoner was born in another country, they must advise DIAC of this information.

Sentence management services staff are to notify DIAC when a prisoner of interest has been granted parole or is discharged from custody.

Refer appendix - Department of Immigration and Citizenship - Suitability for Release (in-confidence)

Endorsed by:

MARK RALLINGS

Executive Director, Offender Intervention Services

Approved by:

MARLENE MORISON
Commissioner

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